Bylaws of the Libertarian Party of El Paso County

Article I.  Name and Address

The name of this organization is the Libertarian Party of El Paso County, or “LPEPC.” The LPEPC is a Political Party Committee under the Colorado Fair Campaign Practices Act, C.R.S. 1­45 et seq., duly registered with the Colorado Secretary of State Office.  The address of the LPEPC is:

Libertarian Party of El Paso County
PO Box 7952
Colorado Springs, Colorado 80933

 

Article II.  Affiliation

The LPEPC is affiliated with and chartered by the Libertarian Party of Colorado, referred hereinafter as the “State Party.”

 

Article III.  Purpose

The purpose of the Party is to:

  1. Promote the election of Libertarian Party candidates within the State of Colorado and El Paso County;
  2. Promote and grow the membership and political power of the Libertarian Party;
  3. Promote the passage of ballot initiatives, ordinances, or other measures that respect the precepts of libertarianism;
  4. Oppose the passage of ballot initiatives, ordinances, or other measures that violate the precepts of libertarianism;
  5. Provide and participate in forums, political information, and educational activities to disseminate and discuss libertarian ideals; and
  6. Provide an environment in which Members will be able to grow in their ability to understand, express, and lead others to libertarian ideals.

 

Article IV.  Membership

4.1. There are two (2) types of memberships in the LPEPC:

4.1.1.    A Regular Member is anyone registered with the El Paso County Clerk and Recorder as affiliated with the Libertarian Party but does not pay LPEPC dues.  Regular Members are not entitled to hold a Board of Directors position.

4.1.2.    A Contributing Member is anyone registered with the El Paso County Clerk and Recorder as affiliated with the Libertarian Party and pays LPEPC dues.  Contributing Members are entitled to hold a Board of Directors position.

4.2. All Members shall be residents of El Paso County.

4.3. All Members shall be entitled to receive LPEPC newsletters, be a Libertarian candidate, and vote at all Meetings and Conventions.

4.4. All Contributing Members shall also affirm of the Statement of Principles of the national Libertarian Party and disavow the initiation of force to achieve political or social goals.

 

Article V.  Board of Directors

5.1. The Board of Directors of the LPEPC shall be composed of the following Officers: Chair, Vice-Chair, Secretary, Treasurer, and up to five (5) other Directors, for a total of no more than nine (9) Directors.  The Secretary and Treasurer positions may be combined out of personnel necessity as determined by the Board of Directors.  Other Officer positions shall not be combined, and other Directors may be combined but only count as one (1) position and one (1) vote.

5.2. The Board shall have full powers to conduct all business of the LPEPC, including fundraising; creating, appointing, and dissolving committees as needed; and the expenditure of funds belonging to the LPEPC.  No expenditure of funds or official action of the LPEPC may be undertaken, except:

5.2.1.    Expenditure of funds or official action of the LPEPC may be undertaken by passage of a resolution, by majority vote of attending Members, introduced at a scheduled Meeting or Annual Convention; or

5.2.2.    Expenditure of funds or official action of the LPEPC, between Meetings and Conventions, may be undertaken by a vote of the Board of Directors in person or by phone, email, or other means.  The votes shall be formally collected by the Secretary and saved for a period of one (1) year and made available to any Member on request.

5.2.2.1. These votes are only permissible if:

A.   The matter being voted may require an expenditure of $100 or less, or

B.   There is a time deadline involved that makes it impractical to wait until the next scheduled Meeting.

5.2.2.2. An email vote shall be conducted within a voting period not to exceed forty-eight (48) hours in duration, including all amendments.  At the end of the voting period, the votes shall be tallied as final.  A Director may change their vote within the voting period.

5.3. Election of Officers

5.3.1.    Officers shall be elected by Members at the Annual Convention, using the Standard Balloting Process, for terms beginning at the close of the Annual Convention and expiring at the close of the following Annual Convention.

5.3.1.1.  Contributing Members who wish to run for an office must either notify the Secretary, in writing, of their intention no less than 14 days prior to the     Annual Convention at which the election will be held, or bring documentation verifying eligibility.

5.3.2.    All terms of office of the Board expire at the close of the Annual Convention.

5.4. A Director may be removed from the Board of Directors by a resolution passed by a two-thirds (2/3) vote of the Board of Directors if:

A.   The Director has substantially and consistently failed to fulfill the responsibilities of their office, or

B.   The Director has been shown to have committed aggressive force or fraud upon another person.

5.5. A Director may resign at any time by giving written notice to the Secretary and the Chair.

5.6. A vacant Director position may be filled by an appointee approved by a majority of the sitting Board of Directors, using the Standard Balloting Process, to serve the remainder of the term.

5.7. After the Second Annual Convention, all Directors shall be Contributing Members for no less than ninety (90) consecutive days prior to election.  If a Director ceases to be a Contributing Member, then they automatically resign from the Board of Directors as well.

5.8. The Board of Directors shall annually appoint LPEPC representatives to the State Party Constitution and Bylaws Committee and Platform Committee.  These appointments shall be made no later than four (4) months prior to the annual State Party Convention.

5.9. The Board of Directors shall appoint an LPEPC Affiliate Representative to the State Party, who shall serve as a liaison between LPEPC and the State Party.

5.10.     Each Director shall keep a continuity file outlining the duties, processes, contacts, and other informational details of their position in order to facilitate operational continuity and consistency.

 

Article VI.  Duties of Officers

6.1. General Duties of Officers and Directors

6.1.1.    All Officers and Directors of the LPEPC shall carry out their duties in a libertarian manner with as much personal responsibility as possible.

6.1.2.    An Officer or Director may delegate their duties; however, such delegation shall be subject to oversight by the Board of Directors.

6.2. Chair Duties

6.2.1.    The Chair shall take the leading role in determining the goals, direction, and plans for the LPEPC.

6.2.2.    The Chair shall ensure that the regular activities of the LPEPC are conducted in a timely and responsible manner that brings credit to the LPEPC.

6.2.3.    The Chair shall conduct all Meetings and Conventions.

6.2.4.    The Chair shall prepare and submit a “From the Chair” column in each LPEPC newsletter or web page edition.

6.2.5.    The Chair shall act as a point of contact for interfacing to other Libertarian Party organizations, affiliates, and political campaigns, or other non­partisan political groups and organizations, not including the State Party.

6.2.6.    The Chair shall arrange for compliance with all State Party requirements, to maintain State Party affiliation.

6.2.7.    The Chair shall act as spokesperson for the LPEPC.

6.2.8.    The Chair shall act as the LPEPC interface to the El Paso County Clerk and Recorder.

6.3. Vice-Chair Duties

6.3.1.    The Vice-Chair shall assist the Chair in their duties.

6.3.2.    The Vice-Chair shall assume the duties of the Chair in their absence or vacancy or at such times as the Chair so designates, including the election of the Chair.

6.4. Secretary Duties

6.4.1.    The Secretary shall prepare a written record of all Meetings and Conventions, which are to be made available to Members upon written request.

6.4.2.    The Secretary shall arrange for each Meeting and Convention place.

6.4.3.    The Secretary shall ensure that the regular activities of the LPEPC are announced and reported prior to the next scheduled meeting.

6.4.4.    The Secretary shall maintain and make available all official LPEPC records, including the state charter of the affiliate, the Bylaws, the Convention and Meeting Minutes, and contact information for the Board of Directors.  Such records shall be both hard copy and digital.

6.4.5.    The Secretary shall be the custodian for all written votes and ballots to secure their integrity and prevent tampering.

6.4.6.    The Secretary shall prepare an agenda for all Meetings and distribute copies to all Directors.

6.5. Treasurer Duties

6.5.1.    The Treasurer shall keep accurate records of all expenditures and revenues.  Such records shall be both hard copy and digital.

6.5.2.    The Treasurer shall prepare and submit the Fair Campaign Practices Act Reports required by the State of Colorado.

 

Article VII.  Dues

7.1. Dues shall be assessed annually.

7.2. Dues may be changed by passage of a resolution at a Convention by a two thirds (2/3) vote of Members.

7.3. If there is a change in the dues amount, the change shall take effect for each person upon renewal of membership or upon paying for a new membership, and not before.

7.4. Dues may be paid by one person on behalf of another, subject to applicable laws, or by any person for themselves.  The Treasurer shall record each payment accordingly.

7.5. Members shall be notified of upcoming Membership expiration no later than thirty (30) days before said expiration.  Such notification shall include the Membership type, dues amount, and expiration/anniversary date.

7.6. Dues shall not be pro-rated.

 

Article VIII.  Meetings and Conventions

8.1. Conventions

8.1.1.    The Party shall hold an Annual Convention for the purposes of electing the Board of Directors and conducting any other business prior to the State Party Annual Convention.

8.1.2.    Special Conventions may be called at any time by the Chair, or by a two-thirds (2/3) vote of the sitting Board of Directors, or upon written request of one-third (1/3) of the Members.

8.1.3.    Notice of each Convention shall include the exact time and place of the Convention, and in the case of a Special Convention, its purposes.  The Annual Convention shall be announced no later than thirty (30) days in advance to the Members.  Special Conventions shall be announced no later than fifteen (15) days in advance to the Members.

8.1.4.    At all Conventions, a quorum shall be forty percent (40%) of all Members registered as attending the Convention.

8.1.5.    Members shall be required to register their attendance and departure with the Secretary when attending any Convention.

8.2. Meetings

8.2.1.    The Board of Directors shall conduct Meetings no less than monthly in a public location at a time and place announced no later than fourteen (14) days in advance.  Meetings shall be open to all Members. More frequent Meetings may be scheduled, so long as they are broadly announced no later than fourteen (14) days in advance to the Members.

8.2.2.    Special Meetings may be called at any time by the Chair, or by a two-thirds (2/3) vote of the sitting Board of Directors.  Special meetings shall be announced no later than seven (7) days in advance.

8.2.3.    Notice of each Meeting shall include the exact time and place of the Meeting, and in the case of a Special Meeting, its purposes.

8.2.4.    At all Meetings, a quorum shall be a majority of the sitting Board of Directors.

 

Article IX.  Candidates and Initiatives

9.1. The LPEPC may nominate Libertarian candidates for district or county-wide elected partisan public office, and urge the passage or rejection of ballot initiatives and referendums that will or may appear on ballots in a given election anywhere in the County, or ordinances or other measures that are subject to vote by any of the governments within El Paso County. Only Members residing within a specific district may vote on nominations of candidates, or endorsements of or opposition to ballot initiatives, ordinances, or other measures, for that district.

9.2. Nominations of Libertarian candidates for district or county-wide elected partisan public offices shall be made using the Standard Balloting Process by the Members at any Meeting or Convention.  Where applicable, district caucuses shall be used and may require coordination with other county affiliates, subject to the provisions of the State Party Constitution.  Such nominations shall be made public by means of a press release arranged by the Chair or the Chair’s designee.

9.3. Endorsements of or oppositions to ballot initiatives, ordinances, Unaffiliated or non-partisan candidates, or other measures, will be made by majority vote of the Members at any Meeting or Convention. Such positions may be made public by means of a press release arranged by the Chair or the Chair’s designee, and identified as being solely an LPEPC endorsement, rejection, or no opinion.  Any ballot initiative or referendum may either be endorsed or opposed by a vote of the LPEPC.  If neither endorsed nor opposed, the LPEPC will have “no opinion” on that particular initiative or referendum.

9.4 In the case of a recall election, the LPEPC may nominate candidates for the recalled office only if the candidate has been registered Libertarian for at least twenty-four (24) hours immediately prior to collecting petition signatures and registering as a candidate with the Secretary of State or County Clerk.

 

Article X.  Prohibited Actions

10.1.     The LPEPC shall not take any action that would result in an overdraft of the LPEPC bank account.

10.2.     The LPEPC shall not engage in the borrowing of money at interest, from any source whatsoever.

10.3.     The LPEPC Members may donate money, items, or services for which the Board of Directors may vote to reimburse them at original face value at a later date.  Receipts for all reimbursed expenses must be submitted to the Treasurer.

10.4.     The LPEPC shall not take any action that is inconsistent with the Bylaws of the State Party or the national Libertarian Party.

10.5.     No other actions are expressly forbidden; however, responsible libertarianism is expected to guide all LPEPC actions and positions.

 

Article XI.  Amendments to Bylaws

11.1.     These Bylaws may be amended by passage of a resolution at a Convention (if specified) by a two thirds (2/3) vote of the Members.

11.2.     All proposed amendments to these Bylaws shall be submitted in writing to the Board of Directors no later than two (2) weeks prior to the Convention at which they are to be addressed.

11.3.     Each proposed amendment shall be limited to a single topic.

 

Article XII.  Parliamentary Authority

The rules contained in Robert’s Rules of Order Newly Revised 11th Edition shall guide the LPEPC in all cases to which they are applicable and in which they are not inconsistent with the State Party Constitution, State Party or these Bylaws, and any standing rules and any special rules of order LPEPC or its Board of Directors may adopt.

 

Article XIII.  Standard Balloting Process

13.1.     Approval Voting shall be the Standard Balloting Process for all votes regarding elections, nominations, or appointments for offices wholly within El Paso County.

13.2.     Other methods may be used if authorized by a two-thirds (2/3) vote of the Members at any Meeting or Convention.

13.3.     “None of the above” or “NOTA” is recognized as a legitimate candidate for every vote regarding elections, nominations, or appointments.  If NOTA should win the ballot, the balloting must be repeated with all previous candidates for that vote (except NOTA) being ineligible.  At no time shall NOTA be removed from a balloting.

 

Proposed bylaws amendments, August 2013