Agenda – Board Meeting, May 2014

LPEPC logo glow torchAGENDA

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, May 10, 2014
Time – 1:30 PM
Location – Village Inn, 535 Garden of the Gods Road

  1. Opening/Welcome/Introductions
  2. Presentation and Adoption of Agenda
  3. Minutes from Previous meeting
  4. Director/Officer Reports
    1. Chair, Norman Dawson
    2. Secretary, Susan Quilleash-Nelson
    3. Treasurer, Ingrid Somer
    4. Director-at-Large-Education, Lance Haverkamp
    5. Director-at-Large-Outreach, Judy Darcy
    6. Affiliate Representative, Tracie McCray
  5. Committee Reports
    1. Bylaws Committee, Mike Seebeck
    2. Finance Committee Chair, Tracie McCray
    3. Manitou Springs Issues Liaison, Norman Dawson
    4. Newsletter, Mariana Wagner
  6. Unfinished Business
    1. Affiliate Structure and Liability (LLC) Insurance
      1. Lance Haverkamp and Tracie McCray Insurance Committee.
    2. Events Calendar (topics/dates/education and social)
      05/10 – Board Meeting
      05/15 – May Member Meeting – Open Space
      05/17 – LPAC Adopt a Road – Party Crasher
      05/23 – Liberty Book Club
      06/13 – Liberty Book Club
      06/14 – Board Meeting
      06/19 – June Member Meeting – Water Rights
      06/27 – Liberty Book Club
      07/11 – Liberty Book Club
      07/12 – Board Meeting
      07/17 – July Member Meeting – Equality – Government out of our House?
    3. LNCC County Development and Enhancement Program
      1. Fundraising (how?)
        Budget needed
      2. Community Action (Crossfire plans?)
        Volunteer Coordinator needed
      3. Social Events (Names to include Liberty or Libertarian – LNCC Branding)
      4. Policy Forums
    4. Position Descriptions / Continuity Binder
      1. Binders without a person in that position go to the Secretary for storage.
      2. Continue to develop.
    5. Pending Board & Committee Appointments
      1. Vice Chair
      2. Volunteer Coordinator
      3. Voter Registration Drive Chair
      4. Platform Committee Chair
      5. Colorado Springs Political Issues Liaison
      6. El Paso County Political Issues Liaison
      7. Campaign Committee Chair
      8. Meeting Host
    6. CRM Plugin to Website Purchase/Server Space/Domains
      1. $35 plan unavailable. $50 plan with A2 hosting works.
      2. Purchased?
      3. Time of changeover?
    7. Robocalling Schedule
      1. Account set up
      2. $20 budget
    8. Postcard Mailing
      1. Lance to do art
      2. $110 for a 2500 count and $150 for a 5000 count.
      3. Postage budget.
    9. “We Believe” statement
      1. Magically Appeared
    10. Meeting Planning
      1. Branding & Message must be approved and within guidelines for LNCC CDEP.
      2. Meetings must be planned ahead to have time for these approvals.
      3. Meetings that do not meet standards will be posted as a Crasher event.
      4. Treasurer to develop budget.
    11. Board Communication Policy
      1. Facebook chat “New Board Chat”
      2. Answer email within 72 hours
    12. Google Voice phone problems
      1. Changes by Google will result in cost to continue similar phone service.
      2. Deferred to May
    13. Treasure to develop budget with input from Board.
      1. Phone
      2. Posters
      3. Robocalling
      4. PO Box
      5. Mailing
      6. Handouts
    14. Tech meeting needed?
      1. Tech meeting at Susan Quilleash-Nelson’s house (address to be distributed to attendees) April 26, 2014, 1:30pm
    15. “About me” for lpepc.org
      1. Ingrid
    16. Treasurer change over complete?
      1. Tracie & Ingrid are still working to complete this.
  7. New Business
    1. City Council Calendar
    2. County Commissioner Candidates
    3. Juneteenth 2014
      1. $150 cost before 06/01/2014, $200 after
      2. Additional cost: Handouts
    4. Outreach Board Report for more information.
    5. We had more New Business than this.
  8. Announcements
    1. Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
  9. Discussion/Q&A
  10. Adjourn
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