Minutes – Board Meeting – April 2014

LPEPC logo glow torchMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, April 12, 2014
Time – 1:30 PM
Location – Village Inn, 535 Garden of the Gods Road

  1. Opening/Welcome/Introductions
    Call to order @ 1:46pm
    Board Members Present: Paotie Dawson, Ingrid Somer, Susan Quilleash-Nelson
    Members Present: Tracie McCray, Judy Darcy, Lance Haverkamp, Mike Seebeck
    Others Present: Robert M. Pritchett
    This constitutes a quorum.

  2. Presentation and Adoption of Agenda
    MSCU as Presented
    Motion: Susan Quilleash
    Second: Ingrid Somer
  3. Minutes from Previous meeting
    MSCU as Presented
    Motion: Susan Quilleash
    Second: Norman Dawson
  4. Director/Officer Reports
    1. Chair, Norman Dawson – All is in transition. We are still working through it, discussion at board continues today. Thanks given to all non-board members for contributions.
    2. Secretary, Susan Quilleash-Nelson –Reported computer problems. Talked about information to be sent.
    3. Treasurer, Ingrid Somer – Submitted in writing. No balance reported.
    4. Director-at-Large-Outreach, – Judy Darcy, ex-officio, had been volunteering in Outreach duties – submitted report in writing.
    5. Affiliate Representative, Lance Haverkamp –LPCO Convention: LPEPC had the most convention attendees. Office Nominations and Platform issues
  5. Committee Reports
    1. Bylaws Committee, Mike Seebeck – NSTR
    2. Finance Committee Chair, Tracie McCray –Working with Ingrid on transition
    3. Manitou Springs Issues Liaison, Norman Dawson – Retail Marijuana opening in May, Parking, flood/fire mitigation.
    4. Newsletter, Mariana Wagner – See Newsletter
  6. Unfinished Business
    1. Affiliate Structure and Liability (LLC) Insurance
      1. Lance Haverkamp and Tracie McCray have been appointed as Insurance Committee.
    2. Events Calendar (topics/dates/education and social)
      04/17 – April Member Meeting – Eminent Domain
      05/09 – Liberty Book Club
      05/10 – Board Meeting
      05/15 – May Member Meeting – Open Space
      05/17 – LPAC Adopt a Road – Party Crasher
      05/23 – Liberty Book Club
      06/13 – Liberty Book Club
      06/14 – Board Meeting
      06/19 – June Member Meeting – Equality – Government out of our House?
      06/27 – Liberty Book Club
      07/11 – Liberty Book Club
      07/12 – Board Meeting
      07/17 – July Member Meeting – Water Rights
    1. Appointment of new board members
      1. Board Appointments
          1. BOD at large, Education: Lance Haverkamp
          2. BOD at large, Outreach: Judy Darcy
          3. Affiliate Representative: Tracie McCray
      2. Committee Appointments
          1. Manitou Springs Political Issues: Norman “Paotie” Dawson
          2. Finance Committee Chair: Tracie McCray
          3. Bylaws Committee Chair: Mike Seebeck
          4. iv. Social Media Committee Chair: Judy Darcy
    1. LNCC County Development and Enhancement Program
      1. Fundraising (how?)
        Budget needed
      2. Community Action (Crossfire plans?)
        Volunteer Coordinator needed
      3. Social Events (Names to include Liberty or Libertarian – LNCC Branding)
      4. Policy Forums
    1. Position Descriptions / Continuity Binder
      1. Binders without a person in that position go to the Secretary for storage.
      2. Mike Seebeck: Platform Committee Continuity binder to Susan Quilleash-Nelson
    1. CRM Plugin to Website Purchase/Server Space/Domains
      1. $35 plan unavailable. $50 plan with A2 hosting works.
      2. Tracie McCray to provide information to purchase new hosting MSCU.
        Motion: Ingrid Somer
        Second: Norman Dawson
    1. Robocalling Schedule
      1. Account set up
      2. $20, Tracie McCray, MSCU
        Motion: Ingrid Somer
        Second: Norman Dawson
    1. Postcard Mailing
      1. Lance to do art
      2. $110 for a 2500 count and $150 for a 5000 count. Deferred until May.
    1. “We Believe” statement
      1. Scott will write article about history.
      2. We have not heard from Scott, Judy Darcy will attempt to contact
    1. Meeting Planning
      1. Branding & Message must be approved and within guidelines for LNCC CDEP.
      2. Meetings must be planned ahead to have time for these approvals.
      3. Meetings that do not meet standards will be posted as a Crasher event.
  7. New Business
    1. Board Communication Policy
      1. Facebook chat “New Board Chat”
      2. Answer email within 72 hours
    1. Google Voice phone problems
      1. Changes by Google will result in cost to continue similar phone service.
      2. Deferred to May
    1. Treasure to develop budget with input from Board.
      1. Phone
      2. Posters
      3. Robocalling
      4. PO Box
      5. Mailing
      6. Handouts
    1. Tech meeting needed?
      1. Tech meeting at Susan Quilleash-Nelson’s house (address to be distributed to attendees) April 26, 2014, 1:30pm
    1. About me for web page
      1. Ingrid, not done yet
    1. Treasurer change over complete?
      1. Tracie & Ingrid are still working to complete this.
    1. City Council Calendar
    2. County Commissioner Candidates
  8. Announcements
    1. Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
    2. Judy Darcy restated previous policy that officer reports are due Wednesday prior to board meeting.
  9. Discussion/Q&A
  10. Motion to Adjourn 4:58pm
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