Minutes – Board Meeting – August 2014

LPEPC logo glow torchMINUTES

Board of Directors Meeting
Date – Saturday, August 16, 2014
Time – 1:30 PM
Location – Village Inn, 535 Garden of the Gods Road

  1. Opening/Welcome/Introductions
    Call to Order: 1:44pm
    Board Members present: Susan Quilleash-Nelson, Lance Haverkamp, Norman Dawson, Tracie McCray, Judy Darcy.
    Other members present: Liz Oldach
  2. Presentation and Adoption of Agenda
    Adopt as Amended
    Motion: Tracie McCray
    Second: Judy Darcy
    MSCU     
  3. Minutes from Previous meeting
    Adopt as Amended
    Motion: Tracie McCray
    Second: Judy Darcy
    MSCU
  4. Director/Officer Reports
    1. Chair, Norman Dawson – Submitted in writing
    2. Secretary, Susan Quilleash-Nelson – Submitted in writing
    3. Interim Treasurer, Tracie McCray – Submitted in writing
    4. Affiliate Representative, Tracie McCray – NSTR
    5. Director-at-Large-Education, Lance Haverkamp – NSTR
    6. Director-at-Large-Outreach, Judy Darcy – Submitted in writing
  5. Committee Reports
    1. Bylaws Committee, Mike Seebeck – NSTR
    2. Finance Committee, Judy Darcy – Submitted in writing
    3. Manitou Springs Issues Liaison, Norman Dawson – Submitted in writing
    4. Newsletter, Mariana Wagner – NSTR
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      08/08 – Liberty Book Club
      08/16 – Board Meeting
      08/21 – August Meeting
      08/22 – Liberty Book Club
      08/23 – Freedom Family Bowling Day
      09/13 – Board Meeting – at Savelli’s. Norman Dawson will confirm
      09/18 – Member meeting – Candidate and November ballot initiative showcase
    2. Pending Board & Committee Appointments
      Will try facebook for volunteers

      1. Vice Chair
      2. Treasurer- tried advertising, no applications
      3. Volunteer Coordinator
      4. Voter Registration Drive Chair
      5. Platform Committee Chair – required by LPCO
      6. Political Issues Liaisons
      7. Fundraising Committee Chair
      8. Campaign Committee Chair
      9. Convention Committee Chair
      10. Meeting Host
      11. Event Photographer
    3. LNCC County Development and Enhancement Program
      1. Fundraising (how?)
      2. Community Action (Crossfire plans?)
        Volunteer Coordinator needed
      3. Social Events (Names to include Liberty or Libertarian – LNCC Branding)
      4. Policy Forums
      5. Outline of Goals
      6. LNCC/CDEP files have been sent to each Board Member.
    4. CRM Plugin to Website Purchase/Server Space/Domains
      1. CiviCRM moving to new Host.
        Waiting on Evan
    5. Budget submitted and approved
    6. Postcard Mailing
      1. Art Complete
      2. 5000 cards ordered
        1. Total cost? Approximately $140
      3. $40 label budget approved
      4. Postage budget.
        Decision on when to send cards deferred to third Thursday of August
    7. Community Events
      1. Deferred to third Thursday
    8. Volunteer Training
      1. Deferred to when we get volunteers
  7. New Business
    1. Voter Registration –
      Buy new Voter List
      Motion: Judy Darcy
      Second: Tracie McCray
      MSCU
    2. Mileage for non-LPEPC meetings –
      Accept Judy Darcy’s mileage reports and pay as requested
      Motion: Tracie McCray
      Second: Lance Haverkamp
      MSCU
    3. Requests for donations at all meetings, fun as well as business.
  8. Announcements
    1. Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
    2. September Meeting to be held, as usual, the Saturday before the 3rd Thursday. September 13, 2014 at Savelli’s in Manitou Springs, at 1:30 PM
  9. Discussion/Q&A
  10. Adjourn  3:23 PM
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