Minutes – Board Meeting, August 2016

LPEPC logo glow torchMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Tuesday, August 09, 2016
Time – 6:00 pm
Location – Epicentral, 415 N. Tejon Street, Colorado Springs, CO 80903

  1. Opening/Welcome/IntroductionsCall to Order – 6:12pm
    Board Members Present: Mike Seebeck, John Hjersman, Mike McRedmond, Gordon Beacon, Judy Darcy
    Others Present: Jay North, Matt Smith, Chris Houtchens, Lance Haverkamp via telephone, George Borrelli
  2. Presentation and Adoption of Agenda – Adopt as Amended, MSCU, Judy Motion, John Second
  3. Minutes from Previous meeting – Defer to Discussion, MSCU, Judy Motion, Mike M. Second.
  4. Director/Officer Reports
    1. Acting Chair, Mike Seebeck – Verbal
    2. Vice Chair, Mike Seebeck – Verbal
    3. Secretary, Mike McRedmond – Verbal
    4. Treasurer, John Hjersman – Written
    5. Affiliate Representative, John Hjersman – Written
    6. Director-at-Large-Education, Gordon Beacon – Verbal, will speak to Cathleen Chandler
    7. Director-at-Large-Outreach, Judy Darcy – Verbal
  5. Committee Reports
    1. Bylaws Committee, Mike Seebeck – Verbal, Meeting with LPCO Bylaws 08/13
    2. Platform Committee, Mike Seebeck – Verbal, Meeting with LPCO Platform 08/13, Draft of County Platform in progress.
    3. Finance Committee Chair, Susan Quilleash-Nelson – Absent
    4. Manitou Springs Issues Liaison, Norman “Paotie” Dawson – Absent, Civil Disobedience action upcoming
    5. Social Media Committee Chair, Judy Darcy – See previous report
    6. Newsletter, Mariana Wagner – See Newsletter
    7. IT Coordinator – Matthew Smith – Verbal
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      08/09 – Board Meeting
      08/10 – Lily Williams Campaign event
      08/18 – Monthly Meeting – Topic, Candidates, Volunteers, Motivational Speaking – Information to Outreach by Noon 08/10
      09/15 – Monthly Meeting – State Chair / School? – Information to Outreach by end of the week
      10/20 – Monthly Meeting – Meet the Candidates / Ballot Issue Discussion – Information to Outreach by August 31
    2. Pending Board & Committee Appointments
      1. Vice Chair – vacant
      2. EPC Political Issues Liaison – vacant
      3. Colorado Springs Political Issues Liaison – vacant
      4. Minutes Committee Chair – vacant
      5. Agenda Committee Chair – vacant
      6. Convention Committee Chair – vacant
      7. Volunteer Coordinator – vacant – Travis Shirley interested need more info
      8. Campaigns Committee Chair – vacant
      9. Voter Registration Drive Chair – vacant
      10. Fundraising Committee Chair – vacant
      11. Meeting Host – vacant
      12. Event Photographer – vacant
    3. Postcard Mailing
      1. Art Complete – Lance
      2. 5000 cards to be ordered – www.gotprint.com
        1. Total cost – $162.80
        2. Lance will get these ordered ASAP
      3. $40 label budget approved
      4. Postage budget already approved, unknown date & amount.
        1. Up to $70 per month
    4. Invite Business Cards
      1. Art Complete – Lance
      2. 5000 cards ordered – www.gotprint.com
        1. Total cost – $70.24
        2. Lance will get these ordered ASAP
    5. T-Shirts
      1. Art Complete – Lance
      2. 30 shirts ordered – Screen T’s LLC
        1. Total cost – $254.50
      3. Shirts arrived only printed on the front, not the back.
        1. John will contact the company.
    6. Tip Cards
      1. 1000 cards to be ordered – www.theadvocates.org
        1. Total cost – $39.05
      2. John will place the order ASAP
    7. Community Events
    8. Volunteer Training
    9. Compile information for missing Minutes from previous Secretary.
    10. Website updates
      1. Collaborate Libertarian Leadership “Run for Office” page.
      2. Add links to external organizations
      3. Members Only page
  7. New Business
    1. About Me
    2. Other Meetings
      1. Meet the Candidates / Issues Meeting October. Mike will contact Fargo’s to see if we can change to Big upstairs room.
      2. Bowling
      3. Book Club
    3. Phone call volunteers
    4. Daryl Glenn – Jay North – Need volunteers to gather Voting Record
    5. Laura Carno – Gordon – Addressed in Officer Report
    6. Bill Weld – McRedmond – How to talk to promote your candidate.
  8. Announcements
    1. Dues for 2016 are due to remain a Contributing Member & eligible for Board position.
    2. September Meeting to be held Saturday, September 10, 2016 at 10am at Epicentral.
  9. Discussion/Q&A
  10. Adjourn – 8:26pm
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