Minutes – Board Meeting – December 2013

LPEPC logo glow torchMINUTES

Meeting – Board of Directors Meeting
Date – Saturday, December 7, 2013
Time – 1:30 PM
Location – Village Inn at 1430 Harrison Road, 80905

  1. Opening/Welcome/Introductions
    1. Called to order 1:39 p.m.
    2. Board Members present:
      1. Lance Haverkamp (Chair)
      2. Tracie McCray (Treasurer)
      3. Judy Darcy (Secretary)
      4. Scott Allen (Director-at-Large/Education)
    1. This constitutes a quorum
    2. Norman Paotie Dawson and Dallas Brooks also present also present.
  2. Presentation and Adoption of Agenda
    1. Motion:  To adopt the Agenda as presented.  (MSCU)
  3. Minutes from Previous Meeting
    1. Motion:  To adopt the Minutes of the previous Board meeting as presented.  (MSCU)
  4. Director and Officer Reports
    1. Lance Haverkamp, Chair – report submitted in writing
    2. Tim Campbell, Vice Chair – report submitted in writing
    3. Judy Darcy, Secretary – report submitted in writing
    4. Tracie McCray, Treasurer – report submitted in writing
    5. Randy Schneider, Affiliate Representative
    6. Scott Allen, Director of Education – discussed ACLU meeting and reported on potential locations for events.
  5. Committee Reports
    1. Bylaws Committee Chair, Mike Seebeck – nothing to report
    2. Finance Committee Chair, Judy Darcy – approved Treasurer’s Report
    3. Manitou Springs Issues Liaison, Paotie Dawson – report submitted in writing
    4. Platform Committee Chair, Mike Seebeck – nothing to report
    5. Volunteer Coordinator, Brianne Riley
    6. Voter Registration Drive Committee Chair, Tina Blea – from Judy, a report on the first Voter Registration Drive Training and importance of Tina’s certificate prior to doing circulation
  6.  Unfinished Business
    1. Affiliate Structure and Liability – search for insurance continues. Tracie working on quotes from American Family Insurance and Six and Geving.
    2. Events Calendar
      Norman Paotie Dawson volunteered to learn to write press releases for events.
      12/07 – LPEPC Board of Directors Meeting
      12/11 – LP Birthday – History of LP (with cake!) – Scott preparing “History of the LP”
      12/19 – LPEPC Holiday Party and Candidate Announcements
      Motion: To cancel the December 19th meeting. (MSC).
      01/03 – FFFFFF – A Bug’s Life
      Motion: To cancel the FFFFFFs pending MPAA research. (MCSU)
      Scott Allen volunteered to check out a couple of bowling alleys as Family Friendly events.
      01/11 – LPEPC Board of Directors Meeting
      01/16 – Topic = Candidates – Dallas Clark will present his candidate introduction
      02/07 – FFFFFF – Film – Cancelled
      02/15 – LPEPC Board of Directors Meeting
      02/20 – Topic = Upcoming LPEPC Elections and LPCO Convention
      03/07 – FFFFFF – Film – Cancelled
      03/15 – LPEPC Board of Directors Meeting & 2nd Annual Convention
      03/20 – Topic = Taxes
      03/28-03/30 – LPCO State Convention
    3. Outreach materials (tshirts and invite cards) – Items have been delivered.
    4. LNCC County Development and Enhancement Program
    5. Position Description/Continuity Binders
    6. Committee and Director Appointments
      Still Needed – Social Media, Director of Outreach, Campaigns Chair, Fundraising Committee Chair, El Paso County Issues Liaison, Colorado Springs Issue Liaison, Convention Committee Chair, and Photographer
    7. Community Action Rotations
      1. Bob Telmosse – through December 31
      2. Crossfire Ministries – January 1 through Feb 14
      3. Suggestions include: Habitat for Humanity, Mill Dog Rescue, Paralyzed Veterans of America, Keep Colorado Springs Beautiful, Adopt a Highway through the County.
    8. New Voter Data – purchased
    9. Newsletter – have Mariana roll with what she has so far.
  7.  New Business
    1. Cancellation/Weather Policy – each individual can determine if the weather conditions are safe for travel.
    2. Button Purchase – tabled until we have more money.
    3. CRM Plugin to Website Purchase
      1. Motion: To purchase the CRM plugin for the website ($45) during the 1st week of January. (MCSU)
    4. Nametags – the plan is to use the buttons, then print cards we can attach to the buttons.
    5. History of Libertarian Party – 12/11 – Scott is finalizing presentation.
    6. Robocalling Funding & Scheduling
      1. Motion: To robocall/leave message all registered LP in El Paso County with an invitation to a Third Thursday. Funds up to $33. (MCSU)
  8.  Announcements
    1. 2014 dues = $25
  9.  Discussion/Q&A
    1. Future Board meetings will be held at the Academy/Palmer Park Village Inn.
  10.  Motion to Adjourn (MCU)
    1. Meeting adjourned at 3:40 p.m.
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