Minutes – Board Meeting, December 2016

LPEPC logo glow torchDRAFT MINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Monday, November 28, 2016
Time – 6:00pm
Location – Epicentral, 415 N. Tejon Street, Colorado Springs, CO 80903

  1. Opening/Welcome/Introductions
    Call to Order by Chris Houtchens at 6:23pm
    Board Members Present:
    John Hjersmen, Gordon Beacon, Chris Houtchens, Judy Darcy, Amy Lunde-Provines
    This constitutes a Quorum
    Others Present: Tom LaFauce, Matt Smith
  2. Presentation and Adoption of Agenda
    Motion to Adopt Agenda as Amended:
    Motion – Judy, Second – Gordon MSCU
  3. Minutes from Previous meeting
    Motion to Approve Minutes of November:
    Motion – Judy, Second – Chris Houtchens MCSU
  4. Appoint interim Vice Chair
  5. Director/Officer Reports
    1. Interim Chair, Chris Houtchens – NSTR
    2. Vice Chair,  – vacant
    3. Secretary, Amy Lunde-Provines – Agenda, Minutes, created Graphic for Policy meeting.
    4. Treasurer, John Hjersman – Balance $1491.86, dropped fine to $50 from $150
    5. Affiliate Representative, John Hjersman – attended Election Symposium
    6. Director-at-Large-Education, Gordon Beacon – Created report for 8.A., learning about Book Clubs, Education Activity
    7. Director-at-Large-Outreach, Judy Darcy – Written, Budget moved to Policy Meeting
  6. Committee Reports
    1. Bylaws Committee, Mike Seebeck – No report, Board discussion about Bylaws amendments for Convention.
    2. Platform Committee, Mike Seebeck – No report
    3. Finance Committee Chair,  – Vacant
    4. Manitou Springs Issues Liaison, Norman “Paotie” Dawson – No report
    5. Social Media Committee Chair, Judy Darcy – See previous report
    6. Newsletter, Mariana Wagner – See Newsletter
    7. IT Coordinator, Matthew Smith – A2 renewed email already – unlimited accounts, WordPress up & running, new service runs at least 10x faster, generate ssl for encryption, current total cost $12.50 per month, meeting with Lance
    8. Convention Committee Chair, Lance Haverkamp – NSTR
    9. Volunteer Coordinator, Cathy Smith – No report
    10. Policy Committee Chair, Chris Houtchens – Bylaws & Platform, Next meeting is December 5th.
    11. Graphics Design, Amy Lunde-Provines – See previous report
  7. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      11/28 – Board Meeting
      12/11 – LPEPC Birthday
      12/16 & 17 – Bob Telmosse Christmas Giveaway
      01/14/2017 – Board & Annual Meeting
    2. Pending Board & Committee Appointments
      1. Vice Chair – vacant
        Nominate Tom LaFauce to Vice Chair postion: Judy, Discussion Dues, wait until January. Nomination declined until January.
      2. Finance Committee – vacant
      3. EPC Political Issues Liaison – vacant
      4. Colorado Springs Political Issues Liaison – vacant
      5. Minutes Committee Chair – vacant
      6. Agenda Committee Chair – vacant
      7. Campaigns Committee Chair – vacant
      8. Voter Registration Drive Chair – vacant
      9. Fundraising Committee Chair – vacant
      10. Meeting Host – vacant
      11. Event Photographer – vacant
    3. Postcard Mailing
      1. Art Complete – Lance
      2. 5000 cards ordered
      3. Labels purchased
      4. Postage budget $102 per month approved 10/15/2016
    4. T-Shirts
      1. Art Complete – Lance
      2. 30 shirts ordered –
        1. Total cost – $300.00
        2. Shirts only printed one side
          1. John Hjersman to do followup
    5. Community Events
    6. Volunteer Training
      1. CRM training
        1. Cathy Smith
        2. Amy Lunde-Provines
      2. Position Training
        1. Amy Lunde-Provines
        2. Cathy Smith
      3. Outreach Training
    7. Compile information for missing Minutes from previous Secretaries.
    8. Website updates
      1. Collaborate Libertarian Leadership “Run for Office” page.
      2. Add links to external organizations
    9. Website & Cloud Issues
      1. Everything moved? Fixed?
    10. Other Meetings
      1. Bowling
      2. Book Club
    11. Phone Call Volunteers
  8. New Business
    1. Post General Election Education Follow-up
      Gordon presented report
    2. New meeting space for Board and Member meetings
    3. Reimbursements
    4. City Council Elections
      1. vet candidates
      2. create questionnaire
  9. Announcements
    1. Dues for 2016 are due to remain a Contributing Member & eligible for Board position.
    2. January Board Meeting to be held Saturday, January 14, 2017 at 11am in conjunction with Annual Meeting at Tilted Kilt
  10. Discussion/Q&A
    Motion to pay no more than $30 for Cake:
  11. Adjourn 8:22pm
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