Minutes – Board Meeting – January 2014

LPEPC logo glow torchMINUTES

Meeting – Board of Directors Meeting
Date – Saturday, January 11, 2014
Time – 1:30 PM
Location – Village Inn at Palmer Park/Academy

  1. Opening/Welcome/Introductions
    1. Called to order 1:47 p.m.
    2. Board Members present:
      1. Lance Haverkamp (Chair)
      2. Tim Campbell (Vice Chair)
      3. Tracie McCray (Treasurer)
      4. Judy Darcy (Secretary)
    1. This constitutes a quorum
    2. Seebeck, Lydia Seebeck, Paotie Dawson, Stephen Van Dyke also present.
  2. Presentation and Adoption of Agenda
    1. Motion:  To adopt the Agenda as presented.  (MSCU)
  3. Minutes from Previous Meeting
    1. Motion:  Adopted as Corrected.  (MSCU)
  4. Director and Officer Reports
    1. Lance Haverkamp, Chair – report submitted in writing
    2. Tim Campbell, Vice Chair – report submitted in writing
    3. Judy Darcy, Secretary – report submitted in writing
    4. Tracie McCray, Treasurer – report submitted in writing
    5. Randy Schneider, Affiliate Representative – No Report
    6. Scott Allen, Director of Education – report submitted in writing
  5. Committee Reports
    1. Bylaws Committee Chair, Mike Seebeck – NSTR
    2. Finance Committee Chair, Judy Darcy – concurs w/ Treasurer Report
    3. Manitou Springs Issues Liaison, Paotie Dawson – report submitted in writing
    4. Platform Committee Chair, Mike Seebeck – NSTR
    5. Volunteer Coordinator, Brianne Riley – No report
    6. Voter Registration Drive Committee Chair, Tina Blea – No report
    7. Colorado Springs Issues Liaison, Mark Slaugh – report submitted in writing
  6.  Unfinished Business
    1. Affiliate Structure and Liability
    2. Events Calendar
      01/16 – Topic = Candidates – Dallas Clark will present his candidate introduction
      02/07 – FFFFFF – Film – Cancelled
      02/15 – LPEPC Board of Directors Meeting
      02/20 – Topic = Upcoming LPEPC Elections and LPCO Convention
      03/07 – FFFFFF – Film – Cancelled
      03/15 – LPEPC Board of Directors Meeting & 2nd Annual Convention
      03/20 – Topic = Taxes
      03/28-03/30 – LPCO State Convention
      April Topic?  Policy Forum
    3. LNCC County Development and Enhancement Program
      1. Fundraising (how?)
      2. Community Action (Crossfire plans?)
        1. Brianne reported on Crossfire plans and she will investigate training days and report back to BOD
      3. Social Events (Names to include Liberty or Libertarian – LNCC guidelines)
      4. Policy Forums (Begin in April – tentative topic = taxes)
    4. Position Description/Continuity Binders
      Continue to update binders in case of position changes
    5. Committee and Director Appointments
      Still Needed – Social Media, Director of Outreach, Campaigns Chair, Fundraising Committee Chair, El Paso County Issues Liaison, Colorado Springs Issue Liaison, Convention Committee Chair, and Photographer
    6. CRM Plugin to Website PurchaseDiscussion on CiviCRM vs BigL Solutions vs LNCC Solution – no idea of size requirements.  Need to know server space requirements for any solution.  Tabled to February’s meetingRobocalling Schedule
    7. Robocalling provider has had to change.  Lance will update at February’s meeting.
  7.  New Business
    1. Bowling.
    2. Webhosting/B2.
      Tabled to February when more info is known.
    3. Expiring Domains – renew LPEPC.org and LPEPC.com – Lance will work on transfer and payment process.
    4. Postcard mailing – Tabled to results of robocalling.
    5. Movie Night – waiting on Evan.
    6. PO Box renewal – approved to renew for $30
    7. Website donations – Stephen Van Dyke
    8. Email address/forwarding – Lance will send us a list, so we all have the right email addresses for each other.
    9. “We Believe” statement – pass to Platform Committee and put to the Membership
  8.  Announcements
    1. 2014 dues = $25
  9.  Discussion/Q&A
  10.  Motion to Adjourn (MCU)
    1. Meeting adjourned at 3:31 p.m.
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