Minutes – Board Meeting – July 2014

LPEPC logo glow torchMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, July 12, 2014
Time – 1:30 PM
Location – Village Inn, 535 Garden of the Gods Road

  1. Opening/Welcome/Introductions
    Call to Order: 2:00pm
    Board Members Present:
    Norman Dawson, Susan Quilleash-Nelson, Tracie McCray, Judy Darcy
    No Other Members Present
    This constitutes a quorum.
  2. Presentation and Adoption of Agenda
    MSCU as Amended
    Motion: Judy Darcy
    Second: Tracie McCray
  3. Minutes from Previous meetings
    MSCU as Amended
    Motion: Susan Quilleash-Nelson
    Second: Tracie McCray
  4. Director/Officer Reports
    1. Chair, Norman Dawson – Submitted in writing, Discussion: Joel Miller Town Hall, Networking
    2. Secretary, Susan Quilleash-Nelson – Submitted verbally, Discussion: Minutes & Agenda.
    3. Interim Treasurer, Tracie McCray – Submitted verbally, Discussion: Report will be submitted in writing
    4. Affiliate Representative, Tracie McCray – Submitted verbally, Book Club
    5. Director-at-Large-Education, Lance Haverkamp – Absent
  5. Committee Reports
    1. Bylaws Committee, Mike Seebeck – NSTR
    2. Finance Committee Chair, Judy Darcy – Concur with Tracie’s Report
    3. Manitou Springs Issues Liaison, Norman Dawson – Submitted verbally, Discussion: Recreational Marijuana.
    4. Newsletter, Mariana Wagner – See Newsletter, needs submissions
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      07/12 – Board Meeting 1:30 pm at Garden of the Gods Village Inn
      07/17 – July Member Meeting – Current Local Issues – Volunteers Needed
      07/19 – Freedom Family Bowling Day
      07/25 – Liberty Book Club
      08/08 – Liberty Book Club
      08/16 – Board Meeting
      08/21 – August Meeting – Members
      08/22 – Liberty Book Club
      08/23 – Freedom Family Bowling Day
    2. Pending Board & Committee Appointments
      1. Vice Chair
      2. Treasurer
      3. Volunteer Coordinator
      4. Voter Registration Drive Chair
      5. Platform Committee Chair – required by LPCO
      6. Political Issues Liaisons
      7. Fundraising Committee Chair
      8. Campaign Committee Chair
      9. Convention Committee Chair
      10. Meeting Host
      11. Event Photographer
    3. LNCC County Development and Enhancement Program
      1. Fundraising (how?)
        Budget needed
      2. Community Action (Crossfire plans?)
        1. Volunteer Coordinator needed
        2. Check with RMFI.org for community action
      3. Social Events (Names to include Liberty or Libertarian – LNCC Branding)
      4. Policy Forums
      5. Outline of Goals
      6. LNCC/CDEP files have been sent to each Board Member.
      7. CDEP Training for New Board Members.
        1. Held June 7, 2014
        2. Anyone not in attendance is responsible to read & follow CDEP manual.
    4. CRM Plugin to Website Purchase/Server Space/Domains
      1. Plugin installed
        Business is Finished
    5. Postcard Mailing
      1. Art Complete
      2. 5000 cards ordered
        1. Total cost? $120 estimate for 5000 postcard.
        2. Norman Dawson to give card number to Lance Haverkamp
      3. $40 label budget approved
      4. Postage budget.
      5. Decision on when to send cards deferred until Budget complete
    6. Phone
      1. Service after Google Voice
      2. Pending a Budget
    7. Budget.
      1. Tracie will complete.
    8. City Council Calendar
      1. Norman Dawson volunteered for Manitou & Colorado Springs.
        Business is Finished
    9. Volunteer Training
  7. New Business
    1. Canceling Member Meetings for the summer
      1. Vote via Emial
      2. Carried 3-2
        Motion: Lance Haverkamp
        Second: Tracie McCray
      3. Motion to Reconsider: Norman Dawson
        Second: Lance Haverkamp
        Carried: 3 in Favor, 1 Abstain
      4. Question called: Susan Quilleash-Nelson
        Carried: 3 in Opposed, 1 Abstain
    2. P.O. Box Renewal
      1. $31 to renew at end of July
      2. MSCU
        Motion: Judy Darcy
        Second: Susan Quilleash-Nelson
  8. Announcements
    1. Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
    2. July Meeting to be held, as usual, the Saturday before the 3rd Thursday. August 16, 2014 at the same location.
  9. Discussion/Q&A
  10. Adjourn:  3:36 pm
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