Minutes – Board Meeting – June 2014

LPEPC logo glow torchMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, June 14, 2014
Time – 1:30 PM
Location – Village Inn, 535 Garden of the Gods Road

  1. Opening/Welcome/Introductions
    Call to Order: 1:32pm
    Board Members Present:
    Norman Dawson, Susan Quilleash-Nelson, Tracie McCray, Judy Darcy
    Members Present: Randy Schneider
    This constitutes a quorum.
  2. Presentation and Adoption of Agenda
    MSCU as Amended
    Motion: Tracie McCray
    Second: Judy Darcy
  3. Minutes from Previous meetings
    APRIL MSCU as Presented
    Motion: Tracie McCray
    Second: Judy Darcy
    MAY MSCU as Presented
    Motion: Tracie McCray
    Second: Judy Darcy
  4. Director/Officer Reports
    1. Finance Committee Chair, Judy Darcy – Concur with Tracie’s Report
    2. Chair, Norman Dawson – Submitted in writing
    3. Secretary, Susan Quilleash-Nelson – Submitted in writing. Discussion: Summaries of other meetings to be submitted to Secretary.
    4. Interim Treasurer, Tracie McCray – Submitted in writing
    5. Affiliate Representative, Tracie McCray – Submitted in writing
    6. Director-at-Large-Education, Lance Haverkamp – Submitted in writing.
    7. Director-at-Large-Outreach, Judy Darcy – Submitted in writing
  5. Committee Reports
    1. Bylaws Committee, Mike Seebeck – NSTR
    2. Manitou Springs Issues Liaison, Norman Dawson – Submitted in writing.
    3. Newsletter, Mariana Wagner – See Newsletter
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      06/14 – Board Meeting
      06/14 – Republican Women’s Picnic
      06/19 – June Member Meeting – Water Rights
      06/21 – Freedom Family Bowling Day
      06/27 – Liberty Book Club
      07/11 – Liberty Book Club
      07/12 – Board Meeting
      07/17 – July Member Meeting
      07/19 – Freedom Family Bowling Day
      07/25 – Liberty Book Club
      08/08 – Liberty Book Club
      08/16 – Board Meeting
      08/21 – August Meeting
      08/23 – Freedom Family Bowling Day
      08/22 – Liberty Book Club
    2. Pending Board & Committee Appointments
      1. Vice Chair
      2. Treasurer
      3. Volunteer Coordinator
      4. Voter Registration Drive Chair
      5. Platform Committee Chair – required by LPCO
      6. Political Issues Liaisons
      7. Fundraising Committee Chair
      8. Campaign Committee Chair
      9. Convention Committee Chair
      10. Meeting Host
      11. Event Photographer
    3. LNCC County Development and Enhancement Program
      1. Fundraising (how?)
        Budget needed
      2. Community Action (Crossfire plans?)
        1. Volunteer Coordinator needed
        2. Check with RMFI.org for community action
      3. Social Events (Names to include Liberty or Libertarian – LNCC Branding)
      4. Policy Forums
      5. Outline of Goals
      6. LNCC/CDEP files have been sent to each Board Member.
      7. CDEP Training for New Board Members.
        1. Held June 7, 2014
        2. Anyone not in attendance is responsible to read & follow CDEP manual.
    4. Position Descriptions / Continuity Binder
      1. Binders without a person in that position go to the Secretary for storage.
      2. Development is part of job and no longer needed on agenda.
        1. Handouts from Tracie – Robert’s Rules
        2. See Bylaws
          Business is Finished
    5. Webhosting
      1. Site moved to new host
      2. Email issues solved.
        1. Make sure you are receiving your email
        2. Report issues to Lance
          Business is Finished
    6. CRM Plugin to Website Purchase/Server Space/Domains
      1. CIVICRM after moving to new Host.
        Waiting on Evan
    7. Robocalling Schedule
      1. Account set up
      2. Call recorded for Bowling
      3. Call went out 06/13 to over 700 numbers
        Business is Finished
    8. Postcard Mailing
      1. Art Complete
      2. 5000 cards ordered
        1. Total cost?
        2. Norman Dawson to give card number to Lance Haverkamp
      3. $40 label budget approved
      4. Postage budget.
    9. “We Believe” statement
      1. Lance added history to web site
      2. Volunteer needed to combine statements received from volunteers to a single “We Believe” statement.
        Business is Finished
    10. Meeting Planning
      1. Branding & Message must be approved and within guidelines for LNCC CDEP.
      2. Meetings must be planned ahead to have time for these approvals.
      3. Meetings that do not meet standards will be posted as a Crasher event.
      4. Meeting Hosts to complete form a month prior to meeting.
        Business is Finished
    11. Board Communication Policy
      1. Facebook chat “New Board Chat”
        1. Name changed to 2014 LPEPC Board
      2. Answer email within 72 hours
        Business is Finished
    12. Google Voice phone problems
      1. Changes by Google will result in cost to continue similar phone service.
      2. Phone is now voice mail.
      3. New service to be determined after budget.
      4. Other new issues?
    13. Budget.
      1. Tracie will work on this.
    14. Treasurer change over complete.
      Business is Finished
    15. City Council Calendar
      1. Norman Dawson volunteered for Manitou & Colorado Springs.
    16. County Commissioner Candidates
      Business is Finished
    17. Community Events
      1. Will be worked into budget
        Business is Finished
    18. Emergency Board Meeting held June 7, 2014
      1. Board Members present: Norman Dawson, Lance Haverkamp, Tracie McCray, Judy Darcy. Susan Quilleash-Nelson – Absent. This constitutes a quorum.
      2. Ingrid officially resigned.
      3. Tracie appointed Interim Treasurer.
  7. New Business
    1. Officer Photos.
      Business is Finished
    2. Volunteer Training
    3. Money was approved via email to buy a table at the Republican Women’s Picnic after we were invited.
      1. 5 yes votes via email.
    4. Cash Controls
      1. Receipts needed.
    5. Event Calendar
      1. 07/04 – 2014 Fabulous Fourth of July – Memorial Park
  8. Announcements
    1. Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
    2. July Meeting to be held, as usual, the Saturday before the 3rd Thursday. June 14, 2014 at the same location.
  9. Discussion/Q&A
  10. Adjourn:  2:50 pm
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