Minutes – Board Meeting – November 2013

LPEPC logo glow torchMINUTES

Meeting – Board of Directors Meeting
Date – Saturday, November 16, 2013
Time – 1:30 PM
Location – Palmer Park Village Inn

 

  1. Opening/Welcome/Introductions
    1. Called to order 1:33 p.m.
    2. Board Members present:
      1. Lance Haverkamp (Chair)
      2. Tracie McCray (Treasurer)
      3. Judy Darcy (Secretary)
      4. Scott Allen (Director-at-Large/Education)
    1. This constitutes a quorum
    2. Paotie Dawson, Mike Seebeck, Brianne Clark, John Hjersman, Michael Candray, & Susan  Quilleash-Nelson also present.
  2. Presentation and Adoption of Agenda
    1. Addition of Letter I under New Business – Expense Reimbursement
      1. Motion:  To adopt the Agenda as amended.  (MSCU)
  3. Minutes from Previous Meeting
    1. Motion:  To adopt the Minutes of the previous Board meetings as presented.  (MSCU)
  4. Director and Officer Reports
    1. Lance Haverkamp, Chair – emphasized reaching out to candidates, especially potential candidate for US Senate seat held by Mark Udall (Dallas Brooks)
    2. Tim Campbell, Vice Chair – report submitted in writing
    3. Judy Darcy, Secretary – report submitted in writing
    4. Tracie McCray, Treasurer – report submitted in writing
    5. Scott Allen, Director of Education – report submitted in writing
  5. Committee Reports
    1. Bylaws Committee Chair, Mike Seebeck – extra carriage return found in bylaws, corrected.
    2. Manitou Springs Issues Liaison, Paotie Dawson – report submitted in writing – emphasized possible petitioning re: paid parking
    3. Voter Registration Drive Committee Chair, Tina Blea
    4. Platform Committee Chair, Mike Seebeck formally accepted position
    5. Finance Committee, Judy Darcy – concurred with Treasurer’s Report
  6.  Unfinished Business
    1. Council and Commissioner Voting Records/Open Seats – tabled to when Randy is present.
    2. Affiliate Structure and Liability – LPEPC is incorporated with the State of Colorado (11/01/2013).  Tracie and Lance are working on the necessary insurance.
    3. To Do/Committee Tasks – Judy reported on tasks and organization in VolunteerSpot
    4. Events Calendar
      1. 11/21 – Topic = Economics.  Announce voter registration as LP if anyone is considering running for office.
      2. 12/07 – LPEPC Board of Directors Meeting
      3. 12/11 – LP Birthday – History of LP
      4. 12/19 – LPEPC Holiday Party and Candidate Announcements
      5. 01/11 – LPEPC Board of Directors Meeting
      6. 01/16 – Topic = Candidates?
      7. 02/15 – LPEPC Board of Directors Meeting
      8. 02/20 – Topic = Upcoming LPEPC Elections and LPCO Convention
      9. 03/15 – LPEPC Board of Directors Meeting & 2nd Annual Convention
      10. 03/20 – Topic = Taxes
      1. 03/28-03/30 – LPCO State Convention
    1. Outreach materials will be ordered – tshirts and invite  cards.
    2. LNCC County Development and Enhancement Program – reviewed goals, monthly and weekly conference calls
    3. Discussed website rewrites and edits – Judy is soliciting for writers.  If interested, contact Judy
    4. Position Description/Continuity Binders – position descriptions are turned in, keep working on continuity binders.
    5. Committee and Director Appointments
      1. Brianne Riley – LPEPC Volunteer Coordinator
      2. Mike Seebeck – Platform Committee Chair
      3. Still Needed – Social Media, Director of Outreach, Campaigns Chair, Fundraising Committee Chair, El Paso County Issues Liaison, Colorado Springs Issue Liaison, Convention Committee Chair, and Photographer
  7.  New Business
    1. 11/23 LPCO 4th Quarter Strategy Session – no LPEPC reps are able to attend
    2. 12/11 LP Birthday
      1. Motion:  To purchase a sheet cake for the LP Birthday.  (MSCU)
    1. T-shirts – were ordered, better deal found
      1. Motion:  To return blank shirts and order printed shirts with vendor’s guarantee of quality of logo application.  (MSCU)
    1. 1st 6 Week Community Outreach Rotation – Judy spoke about both the Bob Telmosse Foundation and Crossfire Ministries.
      1. Motion:  To work with the Bob Telmosse Foundation through December and then with Crossfire Ministries Jan 1-Feb 15.  (MSCU)
    1. Buy new voter data
      1. Motion:  To buy new voter data.  (MSCU)
    1. Quarterly or Monthly Newsletter – Judy reported for Mariana on deadline of 12/01 for first LPEPC newsletter
    2. Election Judge Training – Tracie will find out dates after the 1st of the year.
    3. Ideas for Family Friendly Social Nights – Simpich, Bowling Night, Films
    4. Expense Reimbursement – General discussion about expense reimbursement.  Bylaws are currently enough guidance for expense reimbursement.
      1. Motion:  To reimburse Tracie over three months for expenses incurred during recall election.  (MSCU)
  8.  Announcements
  9.  Discussion/Q&A
    1. Date/Time of next meeting
      1. Motion:  To hold 12/07 Board of Directors Meeting at the Village Inn at 1430 Harrison.  (MSCU)
  10.  Motion to Adjourn (MSCU)
    1. Meeting adjourned at 4:03 p.m.

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