Minutes – Board Meeting, October 2016

LPEPC logo glow torchDRAFT MINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, October 15, 2016
Time – 10:00 am
Location – Epicentral, 415 N. Tejon Street, Colorado Springs, CO 80903

  1. Opening/Welcome/Introductions
    Call to Order by Treasurer John Hjersman at 10:10am
    Board Members Present: John Hjersman, Judy Darcy, Gordon Beacon. There are currently 4 Board Members, 3 are present. This constitutes a Quorum.
    Others present: Matt Smith, Jay North, Amy Lunde-Provines, Cathy Smith, Tim Eubanks, Jorje Zogaib
  2. Presentation and Adoption of Agenda
    Motion to Adopt Agenda as Modified:
    Motion: Judy, Second: John MSCU
  3. Minutes from Previous meeting
    Motion to amend Minutes for approval at next meeting. 
    Motion: Judy, Second: John MSCU
  4. Appoint interim Vice Chair & Secretary
    Open for Nominations for Vice Chair:
    John: Nominated Cathy Smith. Cathy is waiting until the next meeting to decide to accept nomination.
    Open Nominations for Secretary:
    Judy: Nominated Amy Lunde-Provines. Nomination accepted.  NCU
    With the appointment of Secretary Board Members present increases to 4. Quorum changed to 3 out of 5 Board Members.
    Quorum remains.
  5. Director/Officer Reports
    1. Chair, Mike Seebeck – no report
    2. Vice Chair, Chris Houtchens – no report
    3. Secretary, Mike McRedmond – no report
    4. Treasurer, John Hjersman – Written
    5. Affiliate Representative, John Hjersman – Written
    6. Director-at-Large-Education, Gordon Beacon – Verbal, follow up about Thursday meetings.
    7. Director-at-Large-Outreach, Judy Darcy – Written
  6. Committee Reports
    1. Bylaws Committee, Mike Seebeck – Written
    2. Platform Committee, Mike Seebeck – Written
    3. Finance Committee Chair,  – Vacant
    4. Manitou Springs Issues Liaison, Norman “Paotie” Dawson – No Report
    5. Social Media Committee Chair, Judy Darcy – Written See above
    6. Convention Committee Chair, Lance Haverkamp – No Report
    7. Newsletter, Mariana Wagner – See Newsletter
    8. IT Coordinator, Matthew Smith – Started work on website. Google Hangouts for Remote Meetings.
    9. Volunteer Coordinator, Cathy Smith – Attended GJ Rally. Now is the time. Will take Volunteer shirts.
    10. Graphics Design, Amy Lunde-Provines – Made some graphics, updated Welcome page on lpepc.org
  7. Unfinished Business
    Motion to suspend the rules to amend the Agenda so that Chris can participate in the vote on Candidates & Issues.
    Motion: Judy, Second: John MSCU
    Chris is present by phone at 11:07am – 11:29am. 5 Board Members present during that time. Quorum Remains.

    1. Events Calendar (topics/dates/education and social)
      10/15 – Board Meeting
      10/20 – Candidates & Issues Meeting
      10/22 – Outreach Training
      10/29-30 – Gun Show
      11/12 – Board Meeting
      11/17 – Monthly Meeting
      Policy Meeting TBD
    2. Pending Board & Committee Appointments
      1. Vice Chair – vacant
      2. EPC Political Issues Liaison – vacant
      3. Colorado Springs Political Issues Liaison – vacant
      4. Policy Committee Chair – vacant
      5. Minutes Committee Chair – vacant
      6. Agenda Committee Chair – vacant
      7. Campaigns Committee Chair – vacant
      8. Voter Registration Drive Chair – vacant
      9. Fundraising Committee Chair – vacant
      10. Meeting Host – vacant
      11. Event Photographer – vacant
    3. Postcard Mailing
      1. Art Complete – Lance
      2. 5000 cards ordered – www.gotprint.com
        1. Total cost – $162.80
      3. $40 label budget approved
      4. Postage budget $70 per month
        Increase budget to $102 per month for postage. Motion: John, Second: Gordon MSCU
    4. Invite Business Cards
      1. Art Complete – Lance
      2. 5000 cards – www.gotprint.com
        1. Total cost – $70.24
          We currently have enough cards this item will be removed.
    5. T-Shirts
      1. Art Complete – Lance
      2. 30 shirts ordered –
        1. Total cost – $300.00
        2. Printed only on the front.
          1. John Hjersman to do followup
    6. Community Events
    7. Volunteer Training
      1. CRM training
        1. Cathy Smith
        2. Amy Lunde-Provines
      2. Position Training
        1. Amy Lunde-Provines
        2. Cathy Smith
      3. Outreach Training
        1. Scheduled 10/22
    8. Compile information for missing Minutes from previous Secretaries.
      1. John will head that up with assistance from Judy & Amy.
    9. Website updates
      1. Matt Smith is heading that up.
    10. About Me
    11. Other Meetings
      1. Bowling
      2. Book Club
        1. Matt Smith
      3. Sign waving
    12. Phone Call Volunteers
      Volunteer Coordinator
    13. E-Vote procedure
      Policy Meeting
  8. New Business
    1. Endorsements
      1. Candidates
        1. United States President/Vice President –
          1. Gary Johnson/Bill Weld 5
        2. United States Senator –
          1. Lily Williams 5
        3. Representative to the 114th United States Congress District 5 –
          1. Michael McRedmond 5
        4. State Board of Education Member, Congressional District 5 –
        5. Regent of the University of Colorado, At Large –
        6. State Senate District 10 –
        7. State Senate District 12  –
          1. Manuel Quintel 5
        8. State Representative District 14 –
        9. State Representative District 15 –
        10. State Representative District 16 –
          1. John Hjersman 5
        11. State Representative District 17 –
          1. Susan Quilleash-Nelson 5
        12. State Representative District 18 –
          1. Norman “Paotie” Dawson 5
        13. State Representative District 19 –
        14. State Representative District 20 –
          1. Judith Darcy 5
        15. State Representative District 21 –
          1. Michael Seebeck 3 2 abstain
        16. District Attorney –
        17. County Commissioner District 2 –
        18. County Commissioner District 3 –
        19. County Commissioner District 4 –
      2. Judges
        Add link to Clear the Bench
      3. Ballot Issues
        1. Amendment T: No Exception to Involuntary Servitude Prohibition –
          1. ENDORSE 5
        2. Amendment U: Exempt Certain Possessory Interests from Property Taxes – ENDORSE 5
        3. Amendment 69: Statewide Health Care System –
          1. OPPOSE 5
        4. Amendment 70: State Minimum Wage –
          1. OPPOSE 5
        5. Amendment 71: Requirements for Constitutional Amendments – OPPOSE 4 1 abstain
        6. Amendment 72: Increase Cigarette and Tobacco Taxes – OPPOSE 5
        7. Proposition 106: Access to Medical Aid-In-Dying Medication –
          1. ENDORSE 5
        8. Proposition 107: Presidential Primary Elections – OPPOSE 4 Endorse 1
        9. Proposition 108: Unaffiliated Voter Participation in Primary Elections – OPPOSE 4 Endorse 1
        10. El Paso County 1A –OPPOSE 5
        11. Town of Palmer Lake 2A – OPPOSE 5
        12. Town of Palmer Lake 2B – OPPOSE 5
        13. Town of Palmer Lake 2C – OPPOSE 5
        14. Town of Palmer Lake 2D – OPPOSE 5
        15. Town of Palmer Lake 300 – OPPOSE 5
        16. Town of Palmer Lake 301 – ENDORSE 5
        17. Town of Green Mountain Falls 2E –OPPOSE 5
        18. Town of Green Mountain Falls 2F – OPPOSE 5
        19. El Paso County School District No. 20 (Academy), 3A – OPPOSE 5
        20. Falcon School District No. 49, 3B – OPPOSE 5
        21. Colorado Springs District No. 11, 3C – OPPOSE 5
        22. Colorado Springs District No. 11, 3D – OPPOSE 5
        23. Hanover School District No. 28, 3F – OPPOSE 5
        24. Green Mountain Falls – Chipeta Park Fire Protection District, 4A – OPPOSE 5
        25. Triview Metropolitan District, 5A – OPPOSE 5
        26. Paint Brush Hills Metropolitan District, 5B – OPPOSE 5
        27. Stratmoor Hills Fire Protection District, 5C – OPPOSE 5
        28. Stratmoor Hills Fire Protection District, 5D – OPPOSE 5
  9. Announcements
    1. Dues for 2016 are due to remain a Contributing Member & eligible for Board position.
    2. November Board Meeting to be held Saturday, November 12, 2016 at 10am. Location To be determined.
  10. Discussion/Q&A
    Restaurants for after meeting meeting.
  11. Adjourn MCU 12:11

submitted by: Judy Darcy for approval at the next Board Meeting

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