Minutes – Board Meeting – September 2014

LPEPC logo glow torchMINUTES

Board of Directors Meeting
Date – Saturday, September 13, 2014
Time – 1:30 PM
Location – Savelli’s Pizza Pasta & Subs, 301 Manitou Ave., Manitou Springs, CO

  1. Opening/Welcome/Introductions
    Call to Order: 2:11pm
    Board Members present: Susan Quilleash, Norman Dawson, Tracie McCray, Judith Darcy, and Lance Haverkamp.
    Other members present: Mike Seebeck
  2. Presentation and Adoption of Agenda
    Adopt as Amended
    Motion: Tracie McCray
    Second: Judy Darcy
    MSCU     
  3. Minutes from Previous meeting
    Adopt as Amended
    Motion: Tracie McCray
    Second: Judy Darcy
    MSC 3 to 1
  4. Director/Officer Reports
    1. Chair, Norman Dawson – Submitted in writing
    2. Secretary, Susan Quilleash-Nelson – Submitted in writing
    3. Interim Treasurer, Tracie McCray – Discussion of expenditures. Report of funds on hand. One item deferred to new business.
    4. Affiliate Representative, Tracie McCray – Verbal Report
    5. Director-at-Large-Education, Lance Haverkamp –
    6. Director-at-Large-Outreach, Judy Darcy – Submitted in writing
      Suspend the rule to amend the agenda
      Motion: Tracie McCray
      Add under new business to fund Social media promotions
      Motion: Norman Dawson
      Second: Susan Quilleash-Nelson
      MSCU
  5. Committee Reports
    1. Bylaws Committee, Mike Seebeck – verbal report submitted online.
    2. Finance Committee, Judy Darcy – concurs with treasurers report
    3. Manitou Springs Issues Liaison, Norman Dawson –NSTR
    4. Newsletter, Mariana Wagner – Newsletter is report
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      09/13 – Board Meeting
      09/18 – Member Meeting: Candidates and Ballot Issues
      09/20 – Freedom Family Bowling – canceled
      09/20 – LPAC roads
      09/26 – Liberty Book Club:  Chapters 1-8
      10/10 – Liberty Book Club
      10/11 – Board Meeting
      10/16 – Member Meeting
      11/28 – Liberty Book Club
      12/06 – Board Meeting
      12/11 – 43rd Libertarian Birthday (Member meeting)
      12/12 – Liberty Book Club
    2. Pending Board & Committee Appointments
      1. Vice Chair
      2. Treasurer
      3. Volunteer Coordinator
      4. Voter Registration Drive Chair
      5. Platform Committee Chair – required by LPCO
      6. Political Issues Liaisons
      7. Fundraising Committee Chair
      8. Campaign Committee Chair
      9. Convention Committee Chair
      10. Meeting Host
      11. Event Photographer
    3. LNCC County Development and Enhancement Program
      1. Fundraising (how?)
      2. Community Action (Crossfire plans?)
        Volunteer Coordinator needed
      3. Social Events (Names to include Liberty or Libertarian – LNCC Branding)
      4. Policy Forums
      5. Outline of Goals
      6. LNCC/CDEP files have been sent to each Board Member.
    4. CRM Plugin to Website Purchase/Server Space/Domains
    5. CiviCRM from Judy Darcy, Lance Haverkamp and Mike Seebeck
    6. Postcard Mailing
      1. Art Complete
      2. 5000 cards ordered
      3. Total cost?
      4. $40 label budget approved
      5. Postage budget.
        Decision on when to send cards deferred to October.
    7. Community Events
    8. Volunteer Training
  7. New Business
    1. OwnCloud
    2. Agenda posting
    3. Working Minutes
    4. Door knockers
      Don’t vote on cost till after the meeting.
      Motion: Susan Quilleash-Nelson
      Second: Tracie McCray
      MS 1 for, 2 abstain. Motion does not carry.

      Allocate up to $75 for door hangers based on volunteers.
      Motion: Tracie McCray
      Second: Judy Darcy
      MSCU

    5. Reimbursement for the campaign buttons purchased $55.20
      Motion: Tracie McCray
      Second: Judy Darcy
      MSCU
    6. Door prizes
      Due to an doubled order we have an additional cost of $60.63.
      Keep the additional items and pay that amount.
      Motion: Judy Darcy
      Second: Susan Quilleash
      MSCU
    7. Social Media Promotions
      Up to $50 for costs.
      Motion: Tracie McCray
      Second: Susan Quilleash
      MSCU
    8. Reimbursement of Printing of Balloon Classic flyers
      Up to $100 approved $83.68 paid.
      Motion: Judy Darcy
      Second: Tracie McCray
      MSCU
  8. Announcements
    1. Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
    2. October Meeting to be held, as usual, the Saturday before the 3rd Thursday. Saturday October 11, 2014 at the same location.
  9. Discussion/Q&A
  10. Adjourn at 4:55pm
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