Agenda – Board Meeting, December 2018

AGENDA

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Sunday December 9, 2018
Time – 10:00 AM
Location – American Tire Exchange, Inc. 740 Babcock Rd 80915

  1. Opening/Welcome/Introductions
  2. Presentation and Adoption of Agenda
  3. Minutes from Previous meeting
  4. Director/Officer Reports
    1. Chair, Chris Houtchens –
    2. Vice Chair, Alexis Buschman –
    3. Secretary – vacant
    4. Treasurer, John Hjersman –
    5. Affiliate Representative – John Hjersman
    6. Director-at-Large-Education  – vacant
    7. Director-at-Large-Outreach – vacant
  5. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      12/11 –Birthday Party Meeting
    2. Community Events
      1. Christmas Giveaway
    3. Convention
      1. Announcement language
  6. New Business
  7. Announcements
    1. Dues for 2018 are due to remain a Contributing Member & eligible for Board position.
    2. January Board Meeting to be held, January 19, 2019 at convention location.
    3. Convention Planning meeting to be held January 6, 2019 at this location
    4. Member meeting January 17, 2019 to be held at Fargo’s
  8. Discussion/Q&A
    1. Topics for Monthly Meetings?
  9. Adjourn
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Agenda – Board Meeting, November 2018

AGENDA

Meeting – Libertarian Party of El Paso County Board of Directors Meeting November
Date – Sunday 10/28/2018Time – 11 AM
Location – American Tire Exchange; 740 Babcock Rd. 80915

  1. Opening/Welcome/Introductions
  2. Presentation and Adoption of Agenda
  3. Minutes from Previous meeting
  4. Director/Officer Reports
    1. Chair, Chris Houtchens –
    2. Vice Chair, Alexis
    3. Secretary –
    4. Treasurer, John Hjersman –
    5. Affiliate Representative John Hjersman-
    6. Director-at-Large-Education  – vacant
    7. Director-at-Large-Outreach –
  5. Committee Reports
    1. Bylaws Committee –
    2. Platform Committee –
    3. Manitou Springs Issues Liaison-
    4. Newsletter –
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      1. November meeting
      2. Birthday
      3. Convention
    2. Community Events
    3. Bob Telmosse Christmas Giveaway
  7. New Business 
    1.  
  8. Announcements
    1. Dues for 2018 are due to remain a Contributing Member & eligible for Board position.
    2. December Meeting date TBD at this same location.
  9. Adjourn
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Agenda – Board Meeting, October 2018

AGENDA

Meeting – Libertarian Party of El Paso County Board of Directors Meeting October
Date – Sunday 10/28/2018Time – 10 AM
Location – American Tire Exchange; 740 Babcock Rd. 80915

  1. Opening/Welcome/Introductions
  2. Presentation and Adoption of Agenda
  3. Minutes from Previous meeting
  4. Director/Officer Reports
    1. Chair, Chris Houtchens –
    2. Vice Chair, Alexis
    3. Secretary –
    4. Treasurer, John Hjersman –
    5. Affiliate Representative John Hjersman-
    6. Director-at-Large-Education  – vacant
    7. Director-at-Large-Outreach –
  5. Committee Reports
    1. Bylaws Committee –
    2. Platform Committee –
    3. Manitou Springs Issues Liaison-
    4. Newsletter –
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      1. November meeting
      2. Birthday
      3. Convention
    2. Community Events
    3. Douglas Randall
      1. How can the local party help
  7. New Business 
    1.  
  8. Announcements
    1. Dues for 2018 are due to remain a Contributing Member & eligible for Board position.
    2. November Meeting to be held Sunday October 28, 2018 at this same location.
  9. Adjourn
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Agenda – Board Meeting, September 2018

AGENDA

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Sunday 9/09/2018Time – 10 AM
Location – American Tire Exchange; 740 Babcock Rd. 80915

  1. Opening/Welcome/Introductions
  2. Presentation and Adoption of Agenda
  3. Minutes from Previous meeting
  4. Director/Officer Reports
    1. Chair, Chris Houtchens –
    2. Vice Chair,–
    3. Secretary –
    4. Treasurer, John Hjersman –
    5. Affiliate Representative John Hjersman-
    6. Director-at-Large-Education  – vacant
    7. Director-at-Large-Outreach –
  5. Committee Reports
    1. Bylaws Committee –
    2. Platform Committee –
    3. Manitou Springs Issues Liaison-
    4. Newsletter –
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      1. Elections meeting
        1. Guests
        2. issues
    2. Board meeting date change for October
    3. Community Events
    4. Douglas Randall
      1. How can the local party help
  7. New Business 
    1. Vice chair discussion
  8. Announcements
    1. Dues for 2018 are due to remain a Contributing Member & eligible for Board position.
    2. October Meeting to be held Sunday October14, 2018 at this same location.
  9. Adjourn
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Minutes – Board Meeting, November 2018

MINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting November
Date – Sunday 10/28/2018Time – 11 AM
Location – American Tire Exchange; 740 Babcock Rd. 80915

  1. Opening/Welcome/Introductions

Call to Order by Chair Chris Houtchens at 11:02am

Board Members present: Chris Houtchens, John Hjersman, Alexis Buschmann. There are currently 3 board members, all are present. This constitutes a Quorum.

  1. Presentation and Adoption of Agenda
  2. Minutes from Previous meeting
  3. Director/Officer Reports
    1. Chair, Chris Houtchens – Nothing to report
    2. Vice Chair, Alexis Buschmann – Nothing to report
    3. Secretary – vacant
    4. Treasurer, John Hjersman – Written. Upcoming expenses for cake and webhosting.
    5. Affiliate Representative John Hjersman- Nothing to report
    6. Director-at-Large-Education  – vacant
    7. Director-at-Large-Outreach – vacant
  4. Committee Reports
    1. Bylaws Committee –
    2. Platform Committee –
    3. Manitou Springs Issues Liaison-
    4. Newsletter –
  5. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      1. December meeting – 12/9/18
      2. Birthday – 12/11/18
      3. Convention –
    2. Community Events
    3. Bob Telmosse Christmas Giveaway – Norris Penrose Event Center, 12/22/18
  6. New Business 
    1.  
  7. Announcements
    1. Dues for 2018 are due to remain a Contributing Member & eligible for Board position.
    2. December Meeting date TBD at this same location. December Meeting to be held Sunday December 28, 2018.
  8. Adjourn – 11:18am. Submitted by Alexis Buschmann for approval at the next board meeting.
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Minutes – Board Meeting, October 2018

MINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting October 2018
Date – Sunday 10/28/2018Time – 10 AM
Location – American Tire Exchange; 740 Babcock Rd. 80915

  1. Opening/Welcome/Introductions

Call to Order by Chair Chris Houtchens at 10:02am

Board Members present: Chris Houtchens, John Hjersman, Alexis Buschmann. There are currently 3 board members, all are present. This constitutes a Quorum.

  1. Presentation and Adoption of Agenda

Motion to Adopt Agenda as Modified: Motion: John, Second: Chris

  1. Minutes from Previous meeting
  2. Director/Officer Reports
    1. Chair, Chris Houtchens – Verbal. Party stance on ballot measures. Future campaign ideas. Events.
    2. Vice Chair, Alexis Buschmann – Nothing to report.
    3. Secretary – vacant
    4. Treasurer, John Hjersman – Written. Post cards were mailed.
    5. Affiliate Representative, John Hjersman- Verbal – plans for state convention.
    6. Director-at-Large-Education  – vacant
    7. Director-at-Large-Outreach – vacant
  3. Committee Reports
    1. Bylaws Committee –
    2. Platform Committee –
    3. Manitou Springs Issues Liaison-
    4. Newsletter –
  4. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      1. November meeting – 11/15/18. Chris- Bob Telmosse Foundation donations. See if Julia Parker from Menda will come speak about her tiny homes for the homeless project.
      2. Birthday – 12/11/18. John will order cake.
      3. Convention – John-possible venue, Tilted Kilt.
    2. Community Events – Chris- Bob Telmosse events, Adopt-A-Highway. Alexis will look into community events.
    3. Douglas Randall
      1. How can the local party help – Continue to promote by word of mouth
  5. New Business 
    1. Future of Postcard Program – John is worried that the postcards inviting Libertarians to the monthly social have not gotten enough response. Doesn’t want to waste money on stamps, but postcards have already been made. Alexis will look into hand delivery options. Mailing postcards is now on hold.
  6. Announcements
    1. Dues for 2018 are due to remain a Contributing Member & eligible for Board position.
    2. November Meeting to be held Sunday October 28, 2018 at this same location.
  7. Adjourn – 11:02am. Submitted by Alexis Buschmann for approval at the next board meeting.

 

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Minutes – Board Meeting, October 2017

LPEPC logo glow torchMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Tuesday, October 10, 2017
Time – 7:00 pm
Location – IHOP, 6005 Constitution Ave, Colorado Springs, CO 80923

  1. Opening/Welcome/Introductions
    Call to Order by Chair Chris Houtchens at 7:08pm
    Board Members Present:
    Chris Houtchens, John Hjersman
    This does not constitute a Quorum.
    Others present: Bert Dunn, Jessica Peterson, Judy Darcy
  2. The Board attempted to contact other Board Members to appear by phone and could not reach them.
  3. Adjourn MCU 7:22pm
    Submitted by: Judy Darcy for approval at the next Board Meeting

    Discussions were held after adjournment about the calendar, social media, ballot issues, speaker for the October meeting, privacy & data sharing as it relates to Nation Builder, Annual Meeting, Stop the Shakedowns petitioning, City Government, web page updates, LPCO website, upcoming meeting topics, next Board Meeting, firearms.

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Minutes – Board Meeting, December 2016

LPEPC logo glow torchDRAFT MINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Monday, November 28, 2016
Time – 6:00pm
Location – Epicentral, 415 N. Tejon Street, Colorado Springs, CO 80903

  1. Opening/Welcome/Introductions
    Call to Order by Chris Houtchens at 6:23pm
    Board Members Present:
    John Hjersmen, Gordon Beacon, Chris Houtchens, Judy Darcy, Amy Lunde-Provines
    This constitutes a Quorum
    Others Present: Tom LaFauce, Matt Smith
  2. Presentation and Adoption of Agenda
    Motion to Adopt Agenda as Amended:
    Motion – Judy, Second – Gordon MSCU
  3. Minutes from Previous meeting
    Motion to Approve Minutes of November:
    Motion – Judy, Second – Chris Houtchens MCSU
  4. Appoint interim Vice Chair
  5. Director/Officer Reports
    1. Interim Chair, Chris Houtchens – NSTR
    2. Vice Chair,  – vacant
    3. Secretary, Amy Lunde-Provines – Agenda, Minutes, created Graphic for Policy meeting.
    4. Treasurer, John Hjersman – Balance $1491.86, dropped fine to $50 from $150
    5. Affiliate Representative, John Hjersman – attended Election Symposium
    6. Director-at-Large-Education, Gordon Beacon – Created report for 8.A., learning about Book Clubs, Education Activity
    7. Director-at-Large-Outreach, Judy Darcy – Written, Budget moved to Policy Meeting
  6. Committee Reports
    1. Bylaws Committee, Mike Seebeck – No report, Board discussion about Bylaws amendments for Convention.
    2. Platform Committee, Mike Seebeck – No report
    3. Finance Committee Chair,  – Vacant
    4. Manitou Springs Issues Liaison, Norman “Paotie” Dawson – No report
    5. Social Media Committee Chair, Judy Darcy – See previous report
    6. Newsletter, Mariana Wagner – See Newsletter
    7. IT Coordinator, Matthew Smith – A2 renewed email already – unlimited accounts, WordPress up & running, new service runs at least 10x faster, generate ssl for encryption, current total cost $12.50 per month, meeting with Lance
    8. Convention Committee Chair, Lance Haverkamp – NSTR
    9. Volunteer Coordinator, Cathy Smith – No report
    10. Policy Committee Chair, Chris Houtchens – Bylaws & Platform, Next meeting is December 5th.
    11. Graphics Design, Amy Lunde-Provines – See previous report
  7. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      11/28 – Board Meeting
      12/11 – LPEPC Birthday
      12/16 & 17 – Bob Telmosse Christmas Giveaway
      01/14/2017 – Board & Annual Meeting
    2. Pending Board & Committee Appointments
      1. Vice Chair – vacant
        Nominate Tom LaFauce to Vice Chair postion: Judy, Discussion Dues, wait until January. Nomination declined until January.
      2. Finance Committee – vacant
      3. EPC Political Issues Liaison – vacant
      4. Colorado Springs Political Issues Liaison – vacant
      5. Minutes Committee Chair – vacant
      6. Agenda Committee Chair – vacant
      7. Campaigns Committee Chair – vacant
      8. Voter Registration Drive Chair – vacant
      9. Fundraising Committee Chair – vacant
      10. Meeting Host – vacant
      11. Event Photographer – vacant
    3. Postcard Mailing
      1. Art Complete – Lance
      2. 5000 cards ordered
      3. Labels purchased
      4. Postage budget $102 per month approved 10/15/2016
    4. T-Shirts
      1. Art Complete – Lance
      2. 30 shirts ordered –
        1. Total cost – $300.00
        2. Shirts only printed one side
          1. John Hjersman to do followup
    5. Community Events
    6. Volunteer Training
      1. CRM training
        1. Cathy Smith
        2. Amy Lunde-Provines
      2. Position Training
        1. Amy Lunde-Provines
        2. Cathy Smith
      3. Outreach Training
    7. Compile information for missing Minutes from previous Secretaries.
    8. Website updates
      1. Collaborate Libertarian Leadership “Run for Office” page.
      2. Add links to external organizations
    9. Website & Cloud Issues
      1. Everything moved? Fixed?
    10. Other Meetings
      1. Bowling
      2. Book Club
    11. Phone Call Volunteers
  8. New Business
    1. Post General Election Education Follow-up
      Gordon presented report
    2. New meeting space for Board and Member meetings
    3. Reimbursements
    4. City Council Elections
      1. vet candidates
      2. create questionnaire
  9. Announcements
    1. Dues for 2016 are due to remain a Contributing Member & eligible for Board position.
    2. January Board Meeting to be held Saturday, January 14, 2017 at 11am in conjunction with Annual Meeting at Tilted Kilt
  10. Discussion/Q&A
    Motion to pay no more than $30 for Cake:
  11. Adjourn 8:22pm
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Agenda – Board Meeting, December 2016

LPEPC logo glow torchDRAFT AGENDA

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Monday, November 28, 2016
Time – 6:00pm
Location – Epicentral, 415 N. Tejon Street, Colorado Springs, CO 80903

  1. Opening/Welcome/Introductions
  2. Presentation and Adoption of Agenda
  3. Minutes from Previous meeting
  4. Appoint interim Vice Chair & Secretary
  5. Director/Officer Reports
    1. Interim Chair, Chris Houtchens –
    2. Vice Chair,  –
    3. Secretary, Amy Lunde-Provines –
    4. Treasurer, John Hjersman –
    5. Affiliate Representative, John Hjersman –
    6. Director-at-Large-Education, Gordon Beacon –
    7. Director-at-Large-Outreach, Judy Darcy –
  6. Committee Reports
    1. Bylaws Committee, Mike Seebeck –
    2. Platform Committee, Mike Seebeck –
    3. Finance Committee Chair,  –
    4. Manitou Springs Issues Liaison, Norman “Paotie” Dawson –
    5. Social Media Committee Chair, Judy Darcy –
    6. Newsletter, Mariana Wagner –
    7. IT Coordinator, Matthew Smith –
    8. Convention Committee Chair, Lance Haverkamp –
    9. Volunteer Coordinator, Cathy Smith –
    10. Policy Committee Chair, Chris Houtchens –
    11. Graphics Design, Amy Lunde-Provines –
  7. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      11/28 – Board Meeting
      12/11 – LPEPC Birthday
      12/16 – Bob Telmosse Christmas Giveaway
      01/14/2017 – Board & Annual Meeting
    2. Pending Board & Committee Appointments
      1. Vice Chair – vacant
      2. Finance Committee – vacant
      3. EPC Political Issues Liaison – vacant
      4. Colorado Springs Political Issues Liaison – vacant
      5. Minutes Committee Chair – vacant
      6. Agenda Committee Chair – vacant
      7. Campaigns Committee Chair – vacant
      8. Voter Registration Drive Chair – vacant
      9. Fundraising Committee Chair – vacant
      10. Meeting Host – vacant
      11. Event Photographer – vacant
    3. Postcard Mailing
      1. Art Complete – Lance
      2. 5000 cards ordered
      3. Labels purchased
        Postage budget $102 per month approved 10/15/2016
    4. Invite Business Cards
      1. Art Complete – Lance
      2. 5000 cards – www.gotprint.com
        1. Total cost – $70.24
    5. T-Shirts
      1. Art Complete – Lance
      2. 30 shirts ordered –
        1. Total cost – $300.00
        2. Shirts only printed one side
          1. John Hjersman to do followup
    6. Community Events
    7. Volunteer Training
      1. CRM training
        1. Cathy Smith
        2. Amy Lunde-Provines
      2. Position Training
        1. Amy Lunde-Provines
        2. Cathy Smith
      3. Outreach Training
    8. Compile information for missing Minutes from previous Secretaries.
    9. Website updates
      1. Collaborate Libertarian Leadership “Run for Office” page.
      2. Add links to external organizations
    10. Website & Cloud Issues
      1. Everything moved? Fixed?
    11. Other Meetings
      1. Bowling
      2. Book Club
    12. Phone Call Volunteers
  8. New Business
    1. Post General Election Education Follow-up
    2. New meeting space for Board and Member meetings
    3. Reimbursements
    4. City Council Election
      1. vet Candidates
      2. Create Questionnaire
  9. Announcements
    1. Dues for 2016 are due to remain a Contributing Member & eligible for Board position.
    2. January Board Meeting to be held Saturday, January 14, 2017 at 11am in conjunction with Annual Meeting at Tilted Kilt
  10. Discussion/Q&A
  11. Adjourn
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Minutes – Board Meeting, November 2016

LPEPC logo glow torchMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, November 12, 2016
Time – 10:00 am
Location – Epicentral, 415 N. Tejon Street, Colorado Springs, CO 80903

  1. Opening/Welcome/Introductions
    Call to Order by Chair Chris Houtchens at 10:07am
    Board Members Present:
    Chris Houtchens, John Hjersman, Amy Lunde-Provines, Judy Darcy, Gordon Beacon. There are currently 5 Board Members, all are present.
    This constitutes a Quorum.
    Others present: Matt Smith, Wayne Harlos
  2. Presentation and Adoption of Agenda
    Motion to Adopt Agenda as Modified: Motion: Judy, Second: John MSCU
  3. Minutes from Previous meeting
    Motion to approve minutes from October 15.  Motion: Judy, Second: John MSCU
  4. Director/Officer Reports
    1. Chair, Chris Houtchens – Verbal, gave state of party: election results, spoke about events (gun show, election night party at Antlers).  Spoke with media (Independent, Gazette) on election night.  El Paso had highest turnout for Gary Johnson.
    2. Vice Chair,  – vacant
    3. Secretary, Amy Lunde-Provines – Verbal, lamented web hosting problems
    4. Treasurer, John Hjersman – Written, three days late on TRACER reporting
    5. Affiliate Representative, John Hjersman – Written
    6. Director-at-Large-Education, Gordon Beacon – Verbal, , Dennis , book review; Kathleen Chandler, local boards
    7. Director-at-Large-Outreach, Judy Darcy – Verbal, did outreach training, gun show, entered information.  Wants budget for outreach – plan for new business next meeting.
  5. Committee Reports
    1. Bylaws Committee, Mike Seebeck – No report
    2. Platform Committee, Mike Seebeck – No report
    3. Finance Committee Chair,  – vacant
    4. Manitou Springs Issues Liaison, Norman “Paotie” Dawson – No report
    5. Social Media Committee Chair, Judy Darcy – See previous report
    6. Convention Committee Chair, Lance Haverkamp – No Report
    7. Newsletter, Mariana Wagner – See Newsletter
    8. IT Coordinator – Matthew Smith – Verbal, Started work on website. Google Hangouts for Remote Meetings.
    9. Volunteer Coordinator, Cathy Smith – No Report
    10. Graphics Design, Amy Lunde-Provines – Nothing to report
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      11/12 – Board Meeting
      11/17 – Monthly Meeting
      11/28 – December Board Meeting (changed from 12/3)
      12/11 – LPEPC Birthday – speaker about Bob Telmosse
      12/16 – Bob Telmosse Christmas Giveaway – need volunteers
      01/14/2017 – Board & Annual Meeting – Tilted Kilt; mention elections prior
    2. Pending Board & Committee Appointments
      1. Vice Chair – vacant
      2. EPC Political Issues Liaison – vacant
      3. Colorado Springs Political Issues Liaison – vacant
      4. Policy Committee Chair – vacant
      5. Minutes Committee Chair – vacant
      6. Agenda Committee Chair – vacant
      7. Campaigns Committee Chair – vacant
      8. Voter Registration Drive Chair – vacant
      9. Fundraising Committee Chair – vacant
      10. Meeting Host – vacant
      11. Event Photographer – vacant
    3. Postcard Mailing
      1. Art Complete – Lance
      2. 5000 cards to be ordered
      3. Labels purchased
      4. Postage budget $102 per month approved 10/15/2016
    4. T-Shirts
      1. Art Complete – Lance
      2. 30 shirts ordered – up in the air
        1. Total cost – $300.00
        2. Printed only on the front
          1. John Hjersman still waiting to hear from company
    5. Community Events
      1. Judy has huge list
    6. Volunteer Training
      1. CRM training
        1. Cathy Smith and Amy Lunde-Provines
      2. Position Training
        1. Cathy Smith and Amy Lunde-Provines
      3. Outreach Training
        1. Completed 10/22
    7. Compile information for missing Minutes from previous Secretary.
      1. John will head that up with assistance from Judy & Amy
    8. Website updates
      1. Matt Smith is heading that up
  7. New Business
    1. Post General Election Education Followup
      1. Recap to happen at 11/28 meeting
      2. Gordon wants to make education bigger part at meetings
    2. Website issues
      1. Move to 11/28 meeting
    3. Cloud issues
      1. Move to 11/28 meeting
    4. December Board meeting date change to 11/28
      1. location – Epicentral 6pm
    5. Policy committee
      1. creation of
        1. First meeting occurred 10/24
        2. Goal to record history of LPEPC
      2.  members
        1. Chris Houtchens accepted nomination for Chair NCU
        2. Other members: Judy Darcy, Tim Richardson, Amy Lunde-Provines, Gordon Beacon, John Hjersman
    6. CRM entries
      1. pledge vs donation – discussed and clarified as to which should be used and why.
    7. Email vs facebook for types of communication – refer to policy committee
    8. YouTube Channel
      1. Tim – refer to policy committee
    9. Other Meetings
      1. Bowling – next two months, need solid date
      2. Book club – Matt will coordinate
    10. Phone call volunteers
  8. Announcements
    1. Dues for 2016 are due to remain a Contributing Member & eligible for Board position.
    2. December Board Meeting to be held Monday, November 28, 2016 at 6pm at Epicentral.
  9. Discussion/Q&A
    1. Topics for Monthly Meetings – 3 months out.
    2. Jeff Orrok with LXVI for email service
    3. Motion for a maximum $500 IT budget (email and web) Motion: Judy, Second: John MSCU
  10. Adjourn MCU 12:11Submitted by: Amy Lunde-Provines for approval at the next Board Meeting
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