Minutes – Board Meeting, December 2021

Draft Minutes submitted by Judy Darcy 12/04/2021

EPCLPDG LogoMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – December 04, 2021
Time – 2PM
Location – The Tilted Kilt: 7061 Commerce Center Dr

  1. Opening/Welcome/Introductions
    Board Members present: John Hjersman, Judy Darcy
    Others present: Michael Giallombardo, Wayne Harlos
    Quorum Yes

    Call to Order: 2:19pm
  2. Chairman Chris Houtchens requested that Wayne Harlos come from Castle Rock to Chair this month’s meeting. Wayne Harlos graciously agreed. The Chair requested that the Treasurer act as Secretary for this meeting. There were objections to the State Chair running a County meeting, by Judy Darcy. A consensus was reached that the Treasure act as Chairman for this meeting. The Outreach Director will act as Secretary. 
  3. Presentation and Adoption of Agenda
    Motion: Adopt as Amended – Judy
    Second: John
    Motion, Second, Carried Unanimously (MSCU)
     
  4. Minutes from Previous meetingMinutes from April Meeting
    Motion: Judy – Set aside until January 8, 2022, John will attempt to get Judy a readable copy
    Second: JohnMinutes from May Meeting
    Motion: Judy – Set aside until January 8, 2022, John will attempt to get Judy a readable copy
    Second: John
    MSCU
    Minutes from June Meeting
    Motion: Judy – Set aside until January 8, 2022, John will attempt to get Judy a readable copy
    Second: John
    MSCU
    Minutes from September Meeting
    Motion: Judy – Set aside until January 8, 2022, John will attempt to get Judy a readable copy
    Second: John
    MSCU
    Minutes from October Meeting
    Motion: Judy – as presented
    Second: Judy
    MSCU

    “Minutes” from November Meeting
    Discussion: November Meeting not held. Listed as “Minutes” for continuity on the website. Treasurer & Outreach Reports attached.
    Motion: Judy – as presented
    Second: John
    MSCU

  5. Director/Officer Reports
    1. Acting Chair, Chris Houtchens –
    2. Vice Chair, –
    3. Secretary, –
    4. Treasurer, John Hjersman – In writing 2021-12-04 Treasurers Report: Paid – Frantech, MeWe, Tanner Gun Show, 12 copies Government Ruins Nearly Everything. Total: $799.09 Next TRACER due 01/31/2022
    5. Affiliate Representative, John Hjersman – NSTR
    6. Director-at-Large-Outreach, Judy Darcy – In writing – Volunteer form to John, Payment Processor, Birthday Party activities & invites
  6. Committee Reports
    1. Bylaws Committee, John Hjersman – Update posted in the Group
    2. Finance Committee –
    3. Manitou Springs Issues Liaison, –
    4. Social Media Committee Chair, Judy Darcy – See Outreach
    5. Newsletter, –
    6. IT Coordinator –
  7. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      12/11 – 50th Birthday
      01/08 – Board Meeting
      01/16 – Monthly Meeting
      01/22 – Annual Convention / Board Meeting
    2. Convention
    3. Resignations
      1. Formally Accept Steve Darnell’s resignation
        MSCU
    4. Return of Secretary Materials
      1. John called Crystina – She asked for text. John texted Crystina.
    5. Pending Board & Committee Appointments
      1. Vice Chair -vacant
      2. Secretary -vacant
      3. EPC Political Issues Liaison – vacant
      4. Colorado Springs Political Issues Liaison – vacant
      5. Minutes Committee Chair – vacant
      6. Agenda Committee Chair – vacant
      7. Convention Committee Chair – vacant
      8. Volunteer Coordinator – vacant –
      9. Campaigns Committee Chair – vacant
      10. Voter Registration Drive Chair – vacant
      11. Fundraising Committee Chair – vacant
      12. Meeting Host – vacant
      13. Event Photographer – vacant
    6. Community Events
    7. Volunteer Training
    8. Compile information for missing Minutes from previous Secretary.
    9. Parade
      1. 2021 – Money held over for 2022 parade
    10. Google Voice
      1. John texted Chris
    11. T-Shirts
      1. Need new Volunteer T-Shirts
      2. budget $200 for new T-Shirts
      3. John will check in with Crystina
    12. Website, CRM, cloud, IT
  8. New Business
    1. Website Upgrade
      1. Motion: John – Use CiviHosting for website (currently on sale $15 per month) Maximum expense $250 per year
        Second: Judy
        MSCU
  9. Announcements
    1. Dues for 2021 are due to remain a Contributing Member & eligible for Board position.
    2. January Meeting to be held Saturday, January 8th at 2pm at Tilted Kilt location.
  10. Discussion/Q&A
    1. Topics for Monthly Meetings?
  11. Adjourn: 5:04pm
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