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Minutes – 2018
Minutes – Board Meeting, January 20, 2018
Libertarian Party of El Paso County
PO Box 7952
Colorado Springs, CO 80933
MINUTES
Meeting – Libertarian Party of El Paso County Board Meeting
Date – Saturday, January 20, 2018
Time – 1:30 pm
Location – The Tilted Kilt, 7061 Commerce Center Drive, Colorado Springs, CO 80919
- Opening/Welcome/Introductions
Call to Order by Chair Chris Houtchens at 1:32pm
Board Members Present: Chris Houtchens, John Hjersman. There are currently 2 Board Members, 2 are present.
This constitutes a Quorum.
Others present: Susan Quilleash Nelson, Lance Haverkamp, Judy Darcy - Announcements: None
- Presentation and Adoption of Agenda
Motion to Adopt Agenda as Presented: Motion: Chris, Second: John MSCU - Minutes from Previous meeting
YALL DIDN’T DISCUSS OR PRESENT ANY!!! Where are they? - Annual Director/Officer Reports
- Chair, Chris Houtchens – No further report
- Treasurer, John Hjersman – No further report
- Appointment of additional voting Board Positions: At this time the Officers & the Affiliate Representative will be voting members, any others are deferred to a later meeting
- Appointment of Committee Chairs & Directors
Discussion: Volunteers can do the work without a title if they are not registered Libertarian. They can not represent the Party without first registering Libertarian and affirming the thingy that the bylaws says. PS You 2 were supposed to do that at the beginning of this meeting.- Affiliate Representative: John Hjersman, Accepted
- Bylaws Committee Chair: Warren Price
- Platform Committee Chair: Warren Price
- Manitou Springs Political Liaison: Norman “Paotie” Dawson, Accepted
- Newsletter Editor: Jessica Senia, pending acceptance
- Social Media Committee Chair: Judy Darcy, Accepted
- Convention Committee Chair: Lance Haverkamp, Accepted
- IT Committee: Lance Haverkamp, Accepted, and Matthew Smith
- Adoption of budget for fiscal year: Non-discretionary budget of $161.35 approved
- Action Items to be done ASAP:
- Names on bank account need no changes at this time or do they?
- Lance will assist with changes to officer and committee email addresses, accesses to website, CRM, FB, Meetup, etc.
- John will create a new contact list for all Officers and Committee Chairs
- Adjourn: MCU 2:12pm.
submitted by: John Hjersman for approval at the next Board Meeting
Minutes – 2018 Annual Convention
Libertarian Party of El Paso County
PO Box 7952
Colorado Springs, CO 80933
MINUTES
Meeting – Libertarian Party of El Paso County Annual Meeting
Date – Saturday, January 20, 2018
Time – 11:00 am
Location – The Tilted Kilt, 7061 Commerce Center Drive, Colorado Springs, CO 80919
- Opening/Welcome/Introductions
Call to Order by Chair Chris Houtchens at 12:07pm
Board Members Present: Chris Houtchens, John Hjersman. There are currently 3 Board Members 2 are present.
This constitutes a Quorum.
Others present: Susan Quilleash Nelson, Lance Haverkamp, Judy Darcy - Announcements: None
- Presentation and Adoption of Agenda
Motion to Adopt Agenda as Modified: Motion: Susan, Second: John MSCU - Minutes from Previous meeting
Motion to accept absence of minutes from previous meeting. Motion: Lance, Second: Susan MSCU - Annual Director/Officer Reports
- Chair, Chris Houtchens – Verbal, commented on falling attendance and participation in LPEPC .
- Vice Chair, Vacant
- Secretary, Warren Price – absent
- Treasurer, John Hjersman – Written, reported bank balance of $1,321.51 as of 14 Jan 2018 and annual non-discretionary budget of $156. Lance pointed out that reduced NameCheap bill was due to his applying a coupon. Without a coupon next year, annual budget reverts to $161.35.
- Affiliate Representative, John Hjersman – discussed LPCO data data dump program and identified new state fundraiser, Justin Mathew, and state convention committee chair, Roger Barris. John shared that, although off to a slow start, the convention is starting to quickly develop.
- Director-at-Large-Education, Vacant
- Director-at-Large-Outreach, Vacant
- Committee Reports
- Bylaws Committee, Mike Seebeck – No Report
- Platform Committee, Mike Seebeck – No Report
- Finance Committee Chair, – Vacant
- Manitou Springs Issues Liaison, Norman “Paotie” Dawson – No Report
- Social Media Committee Chair, Judy Darcy – Discussed need for Twitter, LinkedIn, Pinterest, Snapchat users
- Convention Committee Chair, Lance Haverkamp – No Report
- Newsletter, Jessica Senia – See Newsletter, Absent. Chris discussed increasing Jessica’s access to sites needed for distribution of the newsletter
- IT Coordinator, Matthew Smith & Lance Haverkamp – Discussed new hosting & CRM alternatives. National has decided to work with CiviCRM
- Volunteer Coordinator, Vacant
- Graphics Design, Amy Lunde-Provines – Nothing to report
- What is this???? I’ve got no information on this. Are these the open offices in EPC?Campaigns Reports (Updates if in Election Season, Summary if after)
- El Paso County:
- El Paso County Commissioner 1:
- El Paso County Sheriff:
- El Paso County Clerk:
- El Paso County Assessor:
- El Paso County Coroner:
- Municipal:
- Colorado Springs:
- Manitou Springs:
- Bylaws Proposals: Deferred
- Platform Proposals: Deferred
- Nomination of Officers
- Chair Nominees: Chris Houtchens
- Treasurer Nominees: John Hjersman
- Judy Darcy Declined Nomination to Secretary.
- Motion to close Nominations: Susan Second: John??? MSCU
- Election of Officers by Approval Voting ballot
- Chair: Christopher Houtchens
- 5-0 in favor
- Accepted
- Vice-Chair
- NOTA 1-0
- Secretary: Judy Darcy
- 1 Write in vote
- Declined
- Treasurer: John Hjersman
- 5-0 in favor
- Accepted
- Future Meetings:
- Board Meetings
- Next: February 11, 208 10:00am at 740 Babcock Road.
- Continuing on the 2nd Sunday of the month for the rest of the year.
- Board Meetings
- Chair: Christopher Houtchens
- El Paso County:
- Discussion held on changing to 3rd Sunday. To be decided at next meeting.
- Member/Social Meetings
- Next: February 15, 2018 at 6:00pm
- Continue on the 3rd Thursday of every month at Fargo’s Pizza
- State Convention to be held March 23 to 25, 2018
- Adjourn: MCU 1:32 PM.
submitted by: John Hjersman for approval at the next Annual Meeting
Posted in Minutes
Tagged 2018, Affiliate, Annual Convention, Bylaws, Chairman, Chris Houtchens, Colorado Springs, Contributing Members, IT, John Hjersman, Judy Darcy, Lance Haverkamp, Libertarian Party of El Paso County, LPEPC, Manitou Springs, Mike Seebeck, Minutes, New Business, Newsletter, Norman Paotie Dawson, Platform, Secretary, Social Media, Susan Quilleash-Nelson, Treasurer, Unfinished Business, Vice Chairman, Volunteer, Warren Price
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Minutes – Annual Convention, March 15, 2014
Libertarian Party of El Paso County
PO Box 7952
Colorado Springs, CO 80933
MINUTES
Second Annual Convention
Saturday, March 15, 2014
3:00 p.m.
T.G.I. Fridays, 7061 Commerce Center Drive
- Opening/Welcome/Introductions
Call to order @ 3:00m
Members Present: Lance Haverkamp, Tracie McCray, Judy Darcy, Norman Dawson, Susan Quilleash-Nelson, Tim Campbell, Robert Pritchett, Ingrid Somer, Scott Allen
- Presentation and Adoption of Agenda
Uh… we didn’t make one. Can you make one?
- Minutes from Previous Convention
We didn’t really do that.
- What Came next?
- Elections
- Norman Dawson, Chair
- Ingrid Somer, Treasurer
- Susan Quilleash-Nelson, Secretary
- Announcements
- Dues for 2014 are due to remain a Contributing Member & eligible for Board Position.
- April 12, 2014 Board Meeting,
- Second Annual Convention at 3:00pm
- Discussion/Q&A
- Adjourn ?:??pm
Posted in Minutes
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Minutes – Special Board Meeting, December 29, 2014
Libertarian Party of El Paso County
PO Box 7952
Colorado Springs, CO 80933
MINUTES
Special Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Monday December 29, 2014
Time – 5:30 PM
Location – Sand Creek Branch PPLD, Colorado Springs, CO
- Opening/Welcome/Introductions Called to order at 6:28pm Board Members present; Judy Darcy, Lance Haverkamp, Norman Dawson, Susan Quilleash. Others present; Mike Seebeck.
- Presentation and Adoption of Agenda Mike Seebeck read agenda Judy Darcy moved acceptance, Lance Haverkamp seconded. MSCU
- Director/Officer Reports
-
- Chair, Norman Dawson – report will be submitted at January meeting
- Secretary, Susan Quilleash-Nelson – Minutes of December meeting are posted on Cloud
- Interim Treasurer, Tracie McCray – Tracie has resigned
- Affiliate Representative, Tracie McCray – Tracie has resigned
- Director-at-Large-Education, Lance Haverkamp – NSTR
- Director-at-Large-Outreach, Judy Darcy – report will be submitted at the January meeting
- New Business
- Tracie McCray has been removed from bank accounts on or about 12/15
- Appointment to IRS and State Representative. Judy moved that Lance Haverkamp be appointed to the position, Susan Quilleash seconded MSUC
- Susan Quilleash was appointed as filing agent at the 12/6 meeting, she will be in contact with Tracie McCray for filing dates and codes.
- Judy Darcy moved that $10 be allocated for the change of agent fee to the SoS. Norman Dawson Seconded MSCU
- Announcements
- Lance will conduct training on cloud at 9:00am followed by Judy training on CRM at 10:00 am and the board meeting at 11:00am. All participants are to bring or have available at the IHOP on the corner of Stetson and Powers, for hands on training. January Board Meeting to be held Saturday, January 10, at 11:00am following the training at the IHOP on the corner of Stetson and Powers, before the member meeting Thursday. January 15, 2015 to be held am at the Black Bear Dinner in the Citadel Crossing,
- Adjourn Susan Quilleash moved to adjourn motion carried and meeting was adjourned at 6:45pm
Posted in Minutes
Tagged 2013, Affiliate, Agenda Board Meeting, Board Meeting, BOD, Chairman, CiviCRM, Cloud, Colorado Springs, Contributing Members, El Paso County, Judy Darcy, Lance Haverkamp, Libertarian Party of El Paso County, LPEPC, Mike Seebeck, Minutes, New Business, Norman Dawson, Norman Paotie Dawson, Outreach Director, Resigned, Susan Quilleash, Tracie McCray, Treasurer, Unfinished Business, Vice Chairman, Volunteer
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Minutes – Member Meeting, July 18, 2013 EPCLPDG
Monthly Member Meeting Minutes of the El Paso County Libertarian Party – Draft
July 18, 2013
- Meeting Attendees: 15 –Dennis Rhodes (NRA), Gned, Doug Jones, Randy Schneider, Noah, Chris Palmer, Mike Palmer, Bobby Irwin, Bob Armstrong, Susan Quilleash-Nelson, Mike Seebeck, Inigo Montoya. Judy Darcy, Liz Oldach, Tracie McCray, Norman Dawson, Tina Blea, Lance Haverkamp
- Action Group Meeting called to order at
- Liz presented agenda. motion. Second Agenda approved. pm
- June & July Board minutes circulated.
- Officer Reports June 20 –July 14
- Chair – Liz Oldach
- Included in Board Meeting minutes
- Chair – Liz Oldach
-
- Vice Chair – Lance Haverkamp
- Included in Board Meeting minutes
- Vice Chair – Lance Haverkamp
-
- Secretary – Judy Darcy
- Included in Board Meeting minutes
- Secretary – Judy Darcy
-
- “Treasurer” – Tracie McCray
- Included in Board Meeting minutes
- “Treasurer” – Tracie McCray
-
- Event / Outreach Coordinator – open position
-
- Satellite Group Leader – Tim Campbell.
- Tim Campbell every other Wednesday at the Tam O’Shanter Pub in District 1. New locations to be determined
- Satellite Group Leader – Tim Campbell.
-
- By-Laws Committee – Jim Wilkerson, Mike Seebeck, Tracie McCray, Lance Haverkamp
- Unfinished Business
- Voter Registration Drive (VRD)
- Just over 2100 12/08/2012
- 3045 03/11/2013
- 3056 04/08/2013
- 3090 05/13/2013
- 3115 06/17/2013
- 3135 07/08/2013
- 4062 goal for end of year
- PrideFest
- Volunteers
- Cutting handouts
- Meeting location
- Schedule
- Small Group locations
- Report from Tim
- Colorado Senate District 11 candidate.
- Nothing final until approved by LPCO & SoS
- No announcements of candidate until then.
- Volunteers
- Advertising
- Fundraising
- Petition
- Contributors
- Topics 6 Guns, Cannabis, Marriage Equality,
- Press release every week 4 paragraphs
- Nothing final until approved by LPCO & SoS
- New Business
- New Meeting
- Day, Time, Location
- City Council Vote
- Opt-in Retail Cannabis
- July 23, 2013
- Affiliation Packet
- Waiting on LPCO
- Elections
- Party
- Small Group locations
- Motion to adjourn business meeting, seconded, and passed unanimously.
- Meeting adjourned at pm.
Submitted: Judy Darcy
Posted in Minutes
Tagged 2013, Affiliate, Bob Armstrong, Bobby Irwin, Bylaws, Cannabis, Chairman, Chris Palmer, Colorado Senate District 11, Dennis Rhodes (NRA), Doug Jones, Elections, Fundraising, Gned, Inigo Montoya. Judy Darcy, Jim Wilkerson, Judy Darcy, Lance Haverkamp, Liz Oldach, LPCO, Mike Palmer, Mike Seebeck, Minutes, Noah, Norman Dawson, NRA, Petition, PrideFest, Randy Schneider, Susan Quilleash-Nelson, Tim Campbell, Tina Blea, Tracie McCray, Treasurer, Volunteer
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Minutes – Meeting, June 20, 2013 EPCLPDG
Monthly Meeting Minutes of the El Paso County Libertarian Party Development Group
June 20, 2013
- Meeting Attendees: 16 –Judy Darcy, Liz Oldach, Lance Haverkamp, Susan Quilleash-Nelson, Bobby Irwin, John Pawelski, Gordon Reeves, Mike Seebeck, Tom Brokaw, Randy Schneider, Tim Campbell, Robert Pritchett, Ingrid Somer, Sarah Arnold, Mike Palmer, Matt Arnold
- Action Group Meeting called to order at 7:00pm by Lance Haverkamp
- Liz presented agenda. Judy motion. Liz Second Agenda approved. 7:02pm
- Judy read the March meeting minutes. Susan motion. Liz second. Minutes approved. 7:06pm
- Officer Reports April 18 –May 16
- Chair – Liz Oldach – read by Judy Darcy
- Updated facebook.
- Correspondence with Board members
- Helped with PrideFest Flier
- Online agenda meeting
- Created graphics
- Attended Fundraiser brainstorm meeting at VI June 15
- Organized fundraiser
- Food
- Signs
- Created fliers
- Researched locations
- Created press release
- Faxed press release to TV stations
- Visited KXRM to drop press release
- Met with Mike about fliers
- Chair – Liz Oldach – read by Judy Darcy
-
- Vice Chair – Lance Haverkamp
- Correspondence with Board members
- Waiting on state for website
- Worked on Bylaws
- Online agenda meeting
- Attended Strategy Session
- Report
- Vice Chair – Lance Haverkamp
-
- Secretary – Judy Darcy
- Entered all new contact information to the gmail Contact List.
- Sent invite to Monthly meeting & Fundraiser via gmail.
- Updated facebook.
- Updated Meetup.
- Posted links to bylaws on facebook, meetup, and sent out via e-mail.
- Wrote up minutes.
- Confirmed reservation for June meeting.
- Created the agenda for June.
- Updated Contact List spreadsheet.
- Scanned copies of contact lists.
- Correspondence with Board members
- Organized fundraiser
- Food
- Signs
- Distributed fliers
- Researched locations
- Researched Charities
- Solicited donations
- Correspondence with ReMorse
- Started research on who is in what Senate District
- Correspondence with Board Members
- Attended Bylaws meeting June 5
- Attended Fundraiser brainstorming meeting June 15
- Created & gave thank you card to Fed Ex
- Met with Mike to pick up fliers he had printed.
- Correspondence with Mike about fundraiser
- Secretary – Judy Darcy
-
- “Treasurer” – Tracie McCray
- Collected $34.00 May 15, 2013
- Collected @25.00 June 5, 2013
- We have raised a total of $338.55
- We have spent $60.00 on the RK Gun Show.
- Attended Fundraiser brainstorming meeting June 15
- Researched fundraising for BFF and issues as a DG.
- Organized fundraiser
- Event / Outreach Coordinator – open position
- Satellite Group Leader – Tim Campbell.
- Tim Campbell every other Wednesday at the Tam O’Shanter Pub in District 1. New locations to be determined
- “Treasurer” – Tracie McCray
-
- By-Laws Committee – Jim Wilkerson, Mike Seebeck, Tracie McCray, Lance Haverkamp:
- Will present bylaws.
- By-Laws Committee – Jim Wilkerson, Mike Seebeck, Tracie McCray, Lance Haverkamp:
- Unfinished Business 7:25pm
- Vote to approve Bylaws.
- Several meetings have been held. Changes have been made. Last meeting approved unanimously.
- Summary by Mike Seebeck
- Vote as amended
- Motion to approve Judy Second Susan. Unanimous Aye
- Video volunteer, YouTube, meetings, social media
- Colorado Senate District 11 candidate
- Vote to approve Bylaws.
- New Business 7:36pm
- Summer Social turned fundraiser
- Voter Registration Drive
- Register LP
- Just over 2100 12/08/2012
- 3045 03/11/2013
- 3056 04/08/2013
- 3090 05/13/2013
- 3115 06/17/2013
- 4062 goal for end of year
- Small Group locations
- Separate Meetings
- Board Monthly
- Location
- Fun/educational member meetings
- 07/18/2013 Fargo’s Pizza
- Pridefest Training
- Weekly social meetings
- Board Monthly
- Motion to adjourn business meeting, seconded, and passed unanimously.
- Meeting adjourned at 7:51pm.
Submitted: Judy Darcy
Posted in Minutes
Tagged Action Group Meeting, Black Forest Fire Fundraiser, Bobby Irwin, Bylaws, Chairman, Colorado Senate District 11, Gordon Reeves, Ingrid Somer, John Pawelski, Judy Darcy, Lance Haverkamp, Liz Oldach, Matt Arnold, Mike Palmer, Mike Seebeck, Minutes, Outreach, PrideFest, Randy Schneider, Recall, Register LP, ReMorse, RK Gun Show, Robert Pritchett, Sarah Arnold, Secretary, Strategy Session, Susan Quilleash-Nelson, Tim Campbell, Tom Brokaw, Treasurer, Vice Chairman, Volunteer
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Minutes – Meeting, May 16, 2013 EPCLPDG
Monthly Meeting Minutes of the El Paso County Libertarian Party Development Group
May 16, 2013
- Meeting Attendees: 10 – Mike Seebeck, Judy Darcy, Lance Haverkamp, Tracie McCray, Joshua Dawson, Ingrid Somer, Robert Pritchett, Susan Quilleash-Nelson, Liz Oldach, Mike Palmer
- Action Group Meeting called to order at 7:17pm by Liz Oldach
- Liz presented agenda. Tracie motion. Judy Second Agenda approved. 7:23pm
- Judy read the March meeting minutes. Tracie motion. Mike 2nd. Minutes approved. 7:29pm
- Officer Reports April 18 –May 16
- Chair – Liz Oldach – read by Judy Darcy
- Meeting with Judy & Mike S.
- Updated facebook.
- Correspondence with Jeff Orrok – Chair
- Correspondence with Nick Sarwark – Vice Chair
- Correspondence with Mike Spalding
- Correspondence with Board members
- Online agenda meeting
- Chair – Liz Oldach – read by Judy Darcy
-
- Vice Chair – Lance Haverkamp
- Correspondence with Board members
- Waiting on state for website
- Worked on Bylaws
- Online agenda meeting
- Attended Strategy Session
- Report
- Vice Chair – Lance Haverkamp
-
- Secretary – Judy Darcy
- Entered all new contact information to the gmail Contact List.
- No gmail messages.
- Updated facebook.
- Updated Meetup.
- Posted links to bylaws on facebook, meetup, and sent out via e-mail.
- Sent out thank yous for donations.
- Wrote up minutes.
- Confirmed reservation for May meeting.
- Created the agenda for May.
- Updated Contact List spreadsheet.
- Scanned copies of contact cards.
- Correspondence with Board members
- Researched Voter Registration Drive
- Correspondence with ReMorse
- Online agenda meeting
- Secretary – Judy Darcy
-
- “Treasurer” – Tracie McCray
- Collected $43.55 April 18, 2013
- We have raised a total of $279.55
- We have spent $60.00 on the RK Gun Show.
- Jeff – Mailing List from El Paso County $26
- Investigated bulk mail options
- Next RK Gun Show
- June 22-23
- Researched State Strategy Session
- “Treasurer” – Tracie McCray
-
- Event / Outreach Coordinator – open position
-
- Satellite Group Leader – Tim Campbell.
- Tim Campbell every other Tuesday at the Tam O’Shanter Pub in District 1.
- Satellite Group Leader – Tim Campbell.
-
- By-Laws Committee – Jim Wilkerson, Mike Seebeck, Tracie McCray, Lance Haverkamp:
- Will present bylaws.
- By-Laws Committee – Jim Wilkerson, Mike Seebeck, Tracie McCray, Lance Haverkamp:
- Unfinished Business
- Vote to approve Bylaws.
- Motion by the Bylaws committee chair. Read bylaws by section. Open for discussion. Any amendments by motion & second.
- FrackNation Screening at the Library when we have 50 people?
- Video volunteer, YouTube, meetings, social media
- Postcard volunteers
- New Business
- Development Group outline – LPCO ByLaws
- April Strategy Session April 27th hosted by EPC
- Voter Registration Drive
- Register LP
- Just over 2100 12/08/2012
- 3045 03/11/2013
- 3056 04/08/2013
- 4062 goal for end of year
- Small Group locations
- Summer Social June 22
- Separate Meetings
- Board
- Fun/educational member meetings
- Weekly social meetings
- Bylaws discussion 7:49pm
- Motion to continue meeting June 5, 2013 at Village Inn at 6pm passed unanimously
- Motion to adjourn business meeting, seconded, and passed unanimously.
- Meeting adjourned at 9:07pm.
Submitted: Judy Darcy
Posted in Minutes
Tagged Action Group Meeting, Chairman, Ingrid Somer, Jeff Orrok, Jim Wilkerson, Joshua Dawson, Judy Darcy, Lance Haverkamp, Liz Oldach, Mike Palmer, Mike Seebeck, Mike Spalding, Nick Sarwark, Outreach, Recall, ReMorse, Robert Pritchett, Secretary, Strategy Session, Susan Quilleash-Nelson, Tracie McCray, Treasurer, Vice Chairman
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