Agenda – Board Meeting, June 2021

EPCLPDG LogoAGENDA

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, June 5, 2021
Time – 2:00pm
Location – Tilted Kilt

  1. Opening/Welcome/Introductions
    Board Members present:

    Others present:
    Quorum
    Call to Order:
  2. Presentation and Adoption of Agenda
    Motion:
    Second:
  3. Minutes from April Meeting
    Motion:
    Second:
  4. Minutes from May Meeting
    Motion:
    Second:
  1. Director/Officer Reports
    1. Chairman, Nathan Foutch –
    2. Vice Chair, Ed Duffett – Resigned
    3. Secretary, Crystina Page –
    4. Treasurer, John Hjersman –
    5. Affiliate Representative, John Hjersman –
    6. Education Director, Molly Foutch –
    7. Outreach Director, Judy Darcy –
  2. Committee Reports
    1. Bylaws Committee, John Hjersman, Judy Darcy –
    2. Media Committee, vacant –
    3. Fundraising Committee Chair, John Hjersman –
    4. Manitou Springs Issues Liaison, vacant –
    5. Social Media Committee Chair, Judy Darcy –
    6. Newsletter, vacant –
    7. IT Committee, vacant –
    8. Campaigns Committee, vacant –
    9. Policy Committee, Chris Houtchens, John Hjersman, Judy Darcy –
    10. Volunteer Coordinator, vacant –
  3. Unfinished Business
    1. Meetings
      06/05 – Board Meeting
      @ 2pm   @ Tilted
      06/15 – Bylaws Meeting @12:30 @ Judy’s
      06/17 – Monthly Meeting – Per Chrystina some will not return calls. 3 families will come families of David Page & Josh Vigil will be speaking. The Police Accountability Board has been contacted & is invited to attend. DFIT (Deadly Force Investigation Team) officer has been invited to attend
    2. Pending Board & Committee Appointments
      1. See above vacancies
    3. Schedule Next Meetings
      1. Board Meetings
        2 Saturdays Before 3rd Thursday @ Tilted
      2. Member Monthly Meetings
        1. 3rd Thursday
          1. Topic/speaker for July –
          2. Topic/Speaker for August –
          3. Topic/Speaker for September –
        2. Locations – Tilted Kilt
    4. Phone Call Volunteers
      1. Committees
      2. Outreach
      3. Meeting attendance
    5. Website, CRM, cloud, IT
      1. Aldo
    6. Parade
      1. 2021 – Money held over for 2021 parade
    7. Participation in Reopen activities
    8. Donate Button on Facebook
    9. Recruiting more people
    10. Outreach planning
    11. See Outreach Report
    12. Google Voice
    13. Gift envelopes
      1. Crystina will check out
    14. Shutterfly Free Stuff
      1. Crystina will price shop
    15. Quiz changes
      1. John will send more
    16. Call for Special Convention
    17. Deemed Unnecessary?
  4. New Business
    1. Sesquicentennial Parade
  5. Announcements
    1. Dues for 2021 are due to remain a contributing member and eligible for a Board Position. $25
  1. Discussion/Q&A
  2. Adjourn:
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Agenda – Board Meeting, May 2021

EPCLPDG Logo AGENDA

Meeting – Libertarian Party of El Paso County Board of Directors
Meeting Date – Saturday, April 8th, 2021 Time – 2:00 PM
Location – The Tilted Kilt, 7061 Commerce Center Dr., Colorado Springs CO

 1. Opening/Welcome/Introductions
Board Members Present:
Others Present:
Quorum:
Call to Order:

2. Presentation and Adoption of Agenda
Motion:
Second:

3. Minutes from Previous meeting Motion: Second

4. Director/Officer Reports

A. Chairman, Nathan Foutch –

B. Vice Chair, Ed Duffett –

C. Secretary, Ed Duffett –

D. Treasurer, John Hjersman –

E. Affiliate Representative, John Hjersman –

F. Education Director, Molly Foutch –

G. Outreach Director, Judy Darcy –

5. Committee Reports

A. Bylaws Committee, John Hjersman, Judy Darcy –

B. Media Committee, vacant –

C. Fundraising Committee Chair, John Hjersman –

D. Manitou Springs Issues Liaison, vacant –

E. Social Media Committee Chair, Judy Darcy –

F. Newsletter, vacant –

G. IT Committee, vacant –

H. Campaigns Committee, vacant –

I. Policy Committee, Chris Houtchens, John Hjersman, Judy Darcy –

J. Volunteer Coordinator, vacant –

6. Unfinished Business
4/10 –  Board Meeting
4/15 – Monthly Meeting – City Council Visitors  

A. Pending Board & Committee Appointments

I. EPC Political Issues Liaison – vacant

II. Colorado Springs Political Issues Liaison – vacant

III. Volunteer Coordinator – vacant –

IV. Campaigns Committee Chair – vacant

V. Voter Registration Drive Chair – vacant

VI. Fundraising Committee Chair – vacant

VII. Media Committee, vacant

VIII. IT Committee, vacant

IX. Meeting Host – vacant

X. Event Photographer – vacant

B. Postcard Mailing Postage budget already approved

C. Phone Call Volunteers

D. Website, CRM, cloud, IT

I. Results of Judy’s contact with Aldo

II. Results of Judy’s contact with Lance about cloud, education email password, chair email

E. Donate Button on Facebook F. Recruiting more people

I. Phone calls between meetings

II. Phone calls between meetings

F. Outreach planning

7. New Business

A. Google Voice

B. Gift envelopes

c. Shutterfly Free Stuff

d. Quiz changes

e. Call for Special Convention

8. Announcements

9. Discussion/Q&A

10. Adjourn

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Minutes – 2019

Minutes – Board Meeting, December 2019

Minutes – Board Meeting, November 2019 *

Minutes – Board Meeting, October 2019 *

Minutes – Board Meeting, September 2019 *

Minutes – Board Meeting, August 2019

Minutes – Board Meeting, July 2019 *

Minutes – Board Meeting, June 2019 *

Minutes – Board Meeting, May 2019 *

Minutes – Board Meeting, April 2019

Minutes – Board Meeting, March 2019

Minutes – Board Meeting, February 2019 *

Minutes – Board Meeting, January 2019 *

Minutes – 2019 Annual Convention

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Minutes – 2018

Minutes – Board Meeting, December 2018

Minutes – Board Meeting, November 2018

Minutes – Board Meeting, October 2018

Minutes – Board Meeting, January 2018

Minutes – 2018 Annual Convention

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Minutes – Board Meeting, January 20, 2018

LPEPC_LogoLibertarian Party of El Paso County
PO Box 7952
Colorado Springs, CO  80933

MINUTES

Meeting – Libertarian Party of El Paso County Board Meeting
Date – Saturday, January 20, 2018
Time – 1:30 pm
Location – The Tilted Kilt, 7061 Commerce Center Drive, Colorado Springs, CO 80919

 

  1. Opening/Welcome/Introductions
    Call to Order by Chair Chris Houtchens at 1:32pm
    Board Members Present:
    Chris Houtchens, John Hjersman. There are currently 2 Board Members, 2 are present.
    This constitutes a Quorum.
    Others present: Susan Quilleash Nelson, Lance Haverkamp, Judy Darcy
  2. Announcements: None
  3. Presentation and Adoption of Agenda
    Motion to Adopt Agenda as Presented:
    Motion: Chris, Second: John MSCU
  4. Minutes from Previous meeting
    YALL DIDN’T DISCUSS OR PRESENT ANY!!! Where are they?
  5. Annual Director/Officer Reports
    1. Chair, Chris Houtchens – No further report
    2. Treasurer, John Hjersman – No further report
  6. Appointment of additional voting Board Positions: At this time the Officers & the Affiliate Representative will be voting members, any others are deferred to a later meeting
  7. Appointment of Committee Chairs & Directors
    Discussion:
    Volunteers can do the work without a title if they are not registered Libertarian. They can not represent the Party without first registering Libertarian and affirming the thingy that the bylaws says. PS You 2 were supposed to do that at the beginning of this meeting.

    1. Affiliate Representative: John Hjersman, Accepted
    2. Bylaws Committee Chair: Warren Price
    3. Platform Committee Chair: Warren Price
    4. Manitou Springs Political Liaison: Norman “Paotie” Dawson, Accepted
    5. Newsletter Editor: Jessica Senia, pending acceptance
    6. Social Media Committee Chair: Judy Darcy, Accepted
    7. Convention Committee Chair: Lance Haverkamp, Accepted
    8. IT Committee: Lance Haverkamp, Accepted, and Matthew Smith
  8. Adoption of budget for fiscal year: Non-discretionary budget of $161.35 approved
  9. Action Items to be done ASAP:
    1. Names on bank account need no changes at this time or do they?
    2. Lance will assist with changes to officer and committee email addresses, accesses to website, CRM, FB, Meetup, etc.
    3. John will create a new contact list for all Officers and Committee Chairs
  10. Adjourn: MCU 2:12pm.

submitted by: John Hjersman for approval at the next Board Meeting

 

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Minutes – 2018 Annual Convention

LPEPC_LogoLibertarian Party of El Paso County
PO Box 7952
Colorado Springs, CO  80933

MINUTES

Meeting – Libertarian Party of El Paso County Annual Meeting
Date – Saturday, January 20, 2018
Time – 11:00 am
Location – The Tilted Kilt, 7061 Commerce Center Drive, Colorado Springs, CO 80919

 

  1. Opening/Welcome/Introductions
    Call to Order by Chair Chris Houtchens at 12:07pm
    Board Members Present:
    Chris Houtchens, John Hjersman. There are currently 3 Board Members 2 are present.
    This constitutes a Quorum.
    Others present: Susan Quilleash Nelson, Lance Haverkamp, Judy Darcy
  2. Announcements: None
  3. Presentation and Adoption of Agenda
    Motion to Adopt Agenda as Modified:
    Motion: Susan, Second: John MSCU
  4. Minutes from Previous meeting
    Motion to accept absence of minutes from previous meeting. 
    Motion: Lance, Second: Susan MSCU
  5. Annual Director/Officer Reports
    1. Chair, Chris Houtchens – Verbal, commented on falling attendance and participation in LPEPC .
    2. Vice Chair, Vacant
    3. Secretary, Warren Price – absent
    4. Treasurer, John Hjersman – Written, reported bank balance of $1,321.51 as of 14 Jan 2018 and annual non-discretionary budget of $156. Lance pointed out that reduced NameCheap bill was due to his applying a coupon.  Without a coupon next year, annual budget reverts to $161.35.
    5. Affiliate Representative, John Hjersman – discussed LPCO data data dump program and identified new state fundraiser, Justin Mathew, and state convention committee chair, Roger Barris. John shared that, although off to a slow start, the convention is starting to quickly develop.
    6. Director-at-Large-Education, Vacant
    7. Director-at-Large-Outreach, Vacant
  6. Committee Reports
    1. Bylaws Committee, Mike Seebeck – No Report
    2. Platform Committee, Mike Seebeck – No Report
    3. Finance Committee Chair,  – Vacant
    4. Manitou Springs Issues Liaison, Norman “Paotie” Dawson – No Report
    5. Social Media Committee Chair, Judy Darcy – Discussed need for Twitter, LinkedIn, Pinterest, Snapchat users
    6. Convention Committee Chair, Lance Haverkamp – No Report
    7. Newsletter, Jessica Senia – See Newsletter, Absent. Chris discussed increasing Jessica’s access to sites needed for distribution of the newsletter
    8. IT Coordinator, Matthew Smith & Lance Haverkamp – Discussed new hosting & CRM alternatives. National has decided to work with CiviCRM
    9. Volunteer Coordinator, Vacant
    10. Graphics Design, Amy Lunde-Provines – Nothing to report
  7. What is this???? I’ve got no information on this. Are these the open offices in EPC?Campaigns Reports (Updates if in Election Season, Summary if after)
    1. El Paso County:
      • El Paso County Commissioner 1:
      • El Paso County Sheriff:
      • El Paso County Clerk:
      • El Paso County Assessor:
      • El Paso County Coroner:
    2. Municipal:
      • Colorado Springs:
      • Manitou Springs:
    3. Bylaws Proposals: Deferred
    4. Platform Proposals: Deferred
    5. Nomination of Officers
      1. Chair Nominees: Chris Houtchens
      2. Treasurer Nominees: John Hjersman
      3. Judy Darcy Declined Nomination to Secretary.
      4. Motion to close Nominations: Susan Second: John??? MSCU
    6. Election of Officers by Approval Voting ballot
      1. Chair: Christopher Houtchens
        1. 5-0 in favor
        2. Accepted
      2. Vice-Chair
        1. NOTA 1-0
      3. Secretary: Judy Darcy
        1. 1 Write in vote
        2. Declined
      4. Treasurer: John Hjersman
        1. 5-0 in favor
        2. Accepted
      5. Future Meetings:
        1. Board Meetings
          1. Next: February 11, 208 10:00am at 740 Babcock Road.
          2. Continuing on the 2nd Sunday of the month for the rest of the year.
  • Discussion held on changing to 3rd Sunday. To be decided at next meeting.
  1. Member/Social Meetings
    1. Next: February 15, 2018 at 6:00pm
    2. Continue on the 3rd Thursday of every month at Fargo’s Pizza
  2. State Convention to be held March 23 to 25, 2018
  1. Adjourn: MCU 1:32 PM.

submitted by: John Hjersman for approval at the next Annual Meeting

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Minutes – 2017

Minutes – Board Meeting, October 2017

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Minutes – Annual Convention, March 15, 2014

LPEPC_LogoLibertarian Party of El Paso County
PO Box 7952
Colorado Springs, CO  80933

MINUTES

Second Annual Convention
Saturday, March 15, 2014
3:00 p.m.
T.G.I. Fridays, 7061 Commerce Center Drive

 

  1. Opening/Welcome/Introductions
    Call to order @ 3:00m
    Members Present: Lance Haverkamp, Tracie McCray, Judy Darcy, Norman Dawson, Susan Quilleash-Nelson, Tim Campbell, Robert Pritchett, Ingrid Somer, Scott Allen

 

  1. Presentation and Adoption of Agenda
    Uh… we didn’t make one. Can you make one?

 

  1. Minutes from Previous Convention
    We didn’t really do that.

 

  1. What Came next?

 

  1. Elections
  2. Norman Dawson, Chair
  3. Ingrid Somer, Treasurer
  4. Susan Quilleash-Nelson, Secretary

                                                                                                                       

  1. Announcements

  2. Dues for 2014 are due to remain a Contributing Member & eligible for Board Position.
  3. April 12, 2014 Board Meeting,
  4. Second Annual Convention at 3:00pm

 

  1. Discussion/Q&A

  2. Adjourn ?:??pm

 

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Minutes – Special Board Meeting, December 29, 2014

LPEPC_LogoLibertarian Party of El Paso County
PO Box 7952
Colorado Springs, CO  80933

MINUTES

Special Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Monday December 29, 2014
Time – 5:30 PM
Location – Sand Creek Branch PPLD, Colorado Springs, CO

  1. Opening/Welcome/Introductions   Called to order at 6:28pm      Board Members present; Judy Darcy, Lance Haverkamp, Norman Dawson, Susan Quilleash. Others present; Mike Seebeck.
  2. Presentation and Adoption of Agenda       Mike Seebeck read agenda Judy Darcy moved acceptance, Lance Haverkamp seconded. MSCU
  3. Director/Officer Reports
    1. Chair, Norman Dawson – report will be submitted at January meeting
    2. Secretary, Susan Quilleash-Nelson – Minutes of December meeting are posted on Cloud
    3. Interim Treasurer, Tracie McCray – Tracie has resigned
    4. Affiliate Representative, Tracie McCray – Tracie has resigned
    5. Director-at-Large-Education, Lance Haverkamp – NSTR
    6. Director-at-Large-Outreach, Judy Darcy – report will be submitted at the January meeting
  1. New Business
    1. Tracie McCray has been removed from bank accounts on or about 12/15
    2. Appointment to IRS and State Representative. Judy moved that Lance Haverkamp be appointed to the position, Susan Quilleash seconded MSUC
    3. Susan Quilleash was appointed as filing agent at the 12/6 meeting, she will be in contact with Tracie McCray for filing dates and codes.
    4. Judy Darcy moved that $10 be allocated for the change of agent fee to the SoS. Norman Dawson Seconded MSCU
  2. Announcements
    1. Lance will conduct training on cloud at 9:00am followed by Judy training on CRM at 10:00 am and the board meeting at 11:00am. All participants are to bring or have available at the IHOP on the corner of Stetson and Powers, for hands on training. January Board Meeting to be held Saturday, January 10, at 11:00am following the training at the IHOP on the corner of Stetson and Powers, before the member meeting Thursday. January 15, 2015 to be held am at the Black Bear Dinner in the Citadel Crossing,
  1. Adjourn         Susan Quilleash moved to adjourn motion carried and meeting was adjourned at 6:45pm
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Minutes – Member Meeting, July 18, 2013 EPCLPDG

Monthly Member Meeting Minutes of the El Paso County Libertarian Party – Draft

EPCLPDG Logo

July 18, 2013

 

  • Meeting Attendees: 15 –Dennis Rhodes (NRA), Gned, Doug Jones, Randy Schneider, Noah, Chris Palmer, Mike Palmer, Bobby Irwin, Bob Armstrong, Susan Quilleash-Nelson, Mike Seebeck, Inigo Montoya. Judy Darcy, Liz Oldach, Tracie McCray, Norman Dawson, Tina Blea, Lance Haverkamp
  • Action Group Meeting called to order at
  • Liz presented agenda. motion. Second Agenda approved. pm
  • June & July Board minutes circulated.
  • Officer Reports June 20 –July 14
    • Chair – Liz Oldach
      • Included in Board Meeting minutes
    • Vice Chair – Lance Haverkamp
      • Included in Board Meeting minutes
    • Secretary – Judy Darcy
      • Included in Board Meeting minutes
    • “Treasurer” – Tracie McCray
      • Included in Board Meeting minutes
    • Event / Outreach Coordinator – open position
    • Satellite Group Leader – Tim Campbell.
      • Tim Campbell every other Wednesday at the Tam O’Shanter Pub in District 1. New locations to be determined
    • By-Laws Committee – Jim Wilkerson, Mike Seebeck, Tracie McCray, Lance Haverkamp
  • Unfinished Business
  • Voter Registration Drive (VRD)
    • Just over 2100 12/08/2012
    • 3045 03/11/2013
    • 3056 04/08/2013
    • 3090 05/13/2013
    • 3115 06/17/2013
    • 3135 07/08/2013
    • 4062 goal for end of year
  • PrideFest
    • Volunteers
    • Cutting handouts
    • Meeting location
    • Schedule
  • Small Group locations
    • Report from Tim
  • Colorado Senate District 11 candidate.
    • Nothing final until approved by LPCO & SoS
      • No announcements of candidate until then.
    • Volunteers
    • Advertising
    • Fundraising
    • Petition
    • Contributors
    • Topics 6 Guns, Cannabis, Marriage Equality,
    • Press release every week 4 paragraphs
  • New Business
  • New Meeting
    • Day, Time, Location
  • City Council Vote
    • Opt-in Retail Cannabis
    • July 23, 2013
  • Affiliation Packet
    • Waiting on LPCO
    • Elections
    • Party
  • Small Group locations
  • Motion to adjourn business meeting, seconded, and passed unanimously.
    • Meeting adjourned at pm.

Submitted:  Judy Darcy

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