Agenda – Annual Convention, January 2022

proposed agenda submitted by Judy Darcy 01/08/2022

EPCLPDG Logo

AGENDA

Meeting – Libertarian Party of El Paso County Annual County Convention
Date – Saturday, January 22, 2022
Time – 1:00pm
Location – High Prairie Library, 7035 Old Meridian Rd, Peyton, CO 80831
  1. Opening/Welcome/Introductions
    Roll Call/Quorum Check
    Board Members Present:
    Others present:
    Quorum:
    Call to Order:

Please have your credentials checked to ensure voting eligibility
Go to govotecolorado.com > Find My Registration
Enter: Name, Zip Code, and Birthdate
To run for LPEPC Board, Libertarian registration must be prior to October 24, 2021

  1. Announcements
    1. If you’re planning to run for the Board please check in with a current board member
    2. LPCO State Convention March 12th, 2022 at Lily Farm Fresh Event Center, 1833 Weld County Road 53, Keenesburg Co. 80643.
    3. TANSTAAFL Fundraiser
  2. Adoption of Agenda
    Motion:
    Second:
     
  3. Approval of Previous Board Meeting’s Minutes
    Motion:
    Second:
     
  4. Approval of Previous Convention Minutes
    Motion:
    Second:
     
  5. Approval of Special Convention Minutes
    Motion:
    Second:
     
  6. Officer Annual Summary Reports
    1. Chair: Chris Houtchens –
    2. Vice Chair: vacant –
    3. Secretary: vacant –
    4. Treasurer: John Hjersman – In writing,
    5. LPCO Affiliate Representative: John Hjersman – In writing,
    6. Outreach Director/Social Media Coordinator: Judy Darcy – In writing,
  7. Election of Officers
    1. Chair
    2. Vice Chair
    3. Secretary
    4. Treasurer
  8. Bylaws Proposals

    1. 2022 Bylaws Amendment Proposals
    2. Proposal 1  Number Representation
    3. Proposal 2  The Board
    4. Proposal 3  Attendance at Meetings
    5. Proposal 4  Voting Methods
    6.  Proposal 5  Amendments to Bylaws
    7.  Proposal 6  Redundant Verbiage
    8.  Proposal 8  Privacy
    9.  Proposal 9  Consistency with State Party Documents
    10. Proposal 7  Severability
  9. Member Speaking Time
  10. Announcements
    1. New Board Meeting to follow
    2. New Board Member Training to follow
  11. Adjournment

 

 

Posted in Meeting Agendas | Leave a comment

Agenda – Board Meeting, January 2022

EPCLPDG LogoAGENDA

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – January 8, 2022
Time – 2PM
Location – The Tilted Kilt 7061 Commerce Center Dr

  1. Opening/Welcome/Introductions
    Board Members present: John Hjersman, Judy Darcy
    Others present:
    Quorum

    Call to Order:
  2. Presentation and Adoption of Agenda
    Motion:
    Second:
  3. Minutes from Previous meetingsMinutes from April Meeting – compiled from information from Crystina Page Judy Darcy uploaded draft  & proposed amendment to website.
    Motion:
    Second: Minutes from May Meeting – compiled from information from Crystina Page Judy Darcy uploaded draft  & proposed amendment to website.
    Motion:
    Second:
    Minutes from June Meeting – compiled from information from Crystina Page Judy Darcy uploaded draft, part 1; draft, part 2  & proposed amendment to website.
    Motion:
    Second:

    Minutes from September Meeting – incomplete minutes posted to website
    Motion:
    Second:

    Minutes from December Meeting
    Motion:
    Second:

  4. Director/Officer Reports
    1. Acting Chair, Chris Houtchens –
    2. Vice Chair, –
    3. Secretary, –
    4. Treasurer, John Hjersman – In writing 2022-01-08 Treasurers Report
    5. Affiliate Representative, John Hjersman – n writing 2022-01-08 AR Report
    6. Director-at-Large-Outreach, Judy Darcy – In writing 2022-01 Outreach
  5. Committee Reports
    1. Bylaws Committee, John Hjersman – will have discussion after this meeting
    2. Finance Committee –
    3. Manitou Springs Issues Liaison, –
    4. Social Media Committee Chair, Judy Darcy – See Outreach
    5. Newsletter, –
    6. IT Coordinator –
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      01/08 – Board Meeting
      01/16 – Monthly Meeting
      01/22 – Annual Convention / Board Meeting
    2. Convention
      1. High Prairie Library
      2. Laptops available?
      3. Food?
      4. Credentialing?
      5. Agenda
    3. Return of Secretary Materials
      1. John gave Secretary bag to Judy.
    4. Pending Board & Committee Appointments
      1. Vice Chair -vacant
      2. Secretary -vacant
      3. EPC Political Issues Liaison – vacant
      4. Colorado Springs Political Issues Liaison – vacant
      5. Minutes Committee Chair – vacant
      6. Agenda Committee Chair – vacant
      7. Convention Committee Chair – vacant
      8. Volunteer Coordinator – vacant –
      9. Campaigns Committee Chair – vacant
      10. Voter Registration Drive Chair – vacant
      11. Fundraising Committee Chair – vacant
      12. Meeting Host – vacant
      13. Event Photographer – vacant
    5. Community Events
    6. Volunteer Training
    7. Compile information for missing Minutes from previous Secretary.
      1. See above links.
    8. Parade
      1. 2021 – Money held over for 2022 parade
    9. Google Voice
      1. John texted Chris
    10. T-Shirts
      1. Need new Volunteer T-Shirts
      2. budget $200 for new T-Shirts
      3. John will check in with Crystina
    11. Website, CRM, cloud, IT
      1. Use CiviHosting for website Maximum expense $250 per year
      2. Lance
  7. New Business
  8. Announcements
    1. Dues for 2021 are due to remain a Contributing Member & eligible for Board position.
  9. Discussion/Q&A
  10. Adjourn:
Posted in Meeting Agendas | Tagged , , , , , , , , , , , , , , , , , , , , , , , | Leave a comment

Minutes – Board Meeting, January 2022

Draft Minutes submitted by Judy Darcy 01/08/2022

EPCLPDG LogoMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – January 8, 2022
Time – 2PM
Location – The Tilted Kilt 7061 Commerce Center Dr

  1. Opening/Welcome/Introductions
    Board Members present: John Hjersman, Judy Darcy
    Others present: John Kaufman, Salvator Butitta, Joselyn & Matthew Butitta
    Quorum: Yes

    Call to Order: 2:28pm
  2. Presentation and Adoption of Agenda
    Motion: Judy as presented
    Second: John
    Motion, Second, Carried Unanimously (MSCU)
     

    1. Minutes from Previous meetings
      Minutes from April Meeting – compiled from information from Crystina Page Judy Darcy uploaded draft  & proposed amendment to website.
      Motion: Judy Adopt Proposed Amendment as amended to include last names
      Second: John
      MSCU
       

      Minutes from May Meeting – compiled from information from Crystina Page Judy Darcy uploaded draft  & proposed amendment to website.
      Motion: Judy Darcy motion to adopt the proposed amendment as amended.
      Second: John
      MSCU
      Minutes from June Meeting – compiled from information from Crystina Page Judy Darcy uploaded draft, part 1; draft, part 2  & proposed amendment to website.
      Motion: Judy Darcy motion to adopt the proposed amendment as amended.
      Second: John
      MSCU
      Minutes from September Meeting – incomplete minutes posted to website
      Motion: Judy set aside until notes can be found and hold an email vote before convention.
      Second: John
      MSCU

      Minutes from December Meeting
      Motion: Judy Adopt as presented
      Second: John
      MSCU

  3. Director/Officer Reports
    1. Acting Chair, Chris Houtchens – NSTR
    2. Vice Chair, –
    3. Secretary, –
    4. Treasurer, John Hjersman – In writing 2022-01-08 Treasurers Report – Bank balance: $165 PayPal Balance: $402.64 Cash: $144.50 Total: $710.64, Birthday Contributions $129 Moved from FranTech to CiviHosting at $180 per year
    5. Affiliate Representative, John Hjersman – In writing 2022-01-08 AR Report – LPCO Board Meetings at Independence Institute 2nd Monday. Outreach materials moved from Kevin’s, John on Style Committee, LPCO Secretary broke her arm, Treasurer affected by Louisville Fire – busy
    6. Director-at-Large-Outreach, Judy Darcy – In writing 2022-01 Outreach
      Motion: Judy Reimburse Expenses $45.85
      Second: John
      MSCU
  4. Committee Reports
    1. Bylaws Committee, John Hjersman – will have discussion after this meeting
    2. Finance Committee –
    3. Manitou Springs Issues Liaison, –
    4. Social Media Committee Chair, Judy Darcy – See Outreach
    5. Newsletter, –
    6. IT Coordinator –
  5. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      01/08 – Board Meeting
      01/20 – Monthly Meeting
      01/22 – Annual Convention / Board Meeting
    2. Convention
      1. High Prairie Library
      2. Laptops available?
        1. John will call, Judy will stop in at Rockrimmon
        2. Judy laptop
      3. Food
        1. John Kaufman will bring snacks from Sam’s Club
        2. TANSAAFL fundraiser
      4. Credentialing?
        1. Salvatore Butittig submitted in writing intention to run for Chairman via email board@lpepc.org
        2. www.govotecolorado.com
        3. Spreadsheet on the Computer
      5. Agenda
        1. Posted to website
    3. Return of Secretary Materials
      1. John gave Secretary bag to Judy.
    4. Pending Board & Committee Appointments
      1. Vice Chair -vacant
      2. Secretary -vacant
      3. EPC Political Issues Liaison – vacant
      4. Colorado Springs Political Issues Liaison – vacant
      5. Minutes Committee Chair – vacant
      6. Agenda Committee Chair – vacant
      7. Convention Committee Chair – vacant
      8. Volunteer Coordinator – vacant –
      9. Campaigns Committee Chair – vacant
      10. Voter Registration Drive Chair – vacant
      11. Fundraising Committee Chair – vacant
      12. Meeting Host – vacant
      13. Event Photographer – vacant
    5. Community Events
    6. Volunteer Training
    7. Compile information for missing Minutes from previous Secretary.
      1. See above links.
    8. Parade
      1. 2021 – Money held over for 2022 parade
    9. Google Voice
      1. John texted Chris
    10. T-Shirts
      1. Need new Volunteer T-Shirts
      2. budget $200 for new T-Shirts
      3. John will check in with Crystina
      4. Crystina can’t do it
      5. T-Shirt Prince cost increased.
      6. Leaving it to the New Board
    11. Website, CRM, cloud, IT
      1. Use CiviHosting for website Maximum expense $250 per year
        1. Lance paid $180
        2. Just happened a few days ago
  6. New Business
  7. Announcements
    1. Dues for 2022 are due to remain a Contributing Member & eligible for Board position.
  8. Discussion/Q&A
  9. Adjourn: 4:07pm
Posted in Minutes | Tagged , , , , , , , , , , , , , , , , , , , , , , , , , , | Leave a comment

Minutes – Board Meeting, June 2021

Draft Minutes submitted by Judy Darcy – Combination of Both Crystina & Judy Minutes.

EPCLPDG LogoMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, June 5, 2021
Time – 2:00pm
Location – Tilted Kilt

  1. Opening/Welcome/Introductions
    Board Members present: Nathan Foutch, John Hjersman, Crystina Page, Judy Darcy (ill, present by phone)

    Others present: Greg Lauer
    Quorum

    Call to Order: 3:08
  2. Presentation and Adoption of Agenda with formatting (Crystina
    will fix by Mon 6/7) – formatting fixed by Judy Darcy June 2021 for the website
    Motion: John
    Second: Nathan
    MSCU
  3. Minutes from April Meeting
    Motion: Judy – Motion to set aside adopting April Minutes until July Board meeting. Crystina will present Minutes to the Board by 06/08/2021
    Second: Nathan
    MSCU
  4. Minutes from May Meeting
    Motion: Judy – Motion to set aside adopting April Minutes until July Board meeting. Crystina will present Minutes to the Board by 06/08/2021
    Second: Nathan
    MSCU
  1. Director/Officer Reports
    1. Chairman, Nathan Foutch – May – LPCO Convention, Named Treasurer of LPCO – Training with John. Has been focused on new duties and 6 hours of training.
    2. Vice Chair, Ed Duffett – Resigned
    3. Secretary, Crystina Page – Requesting new training, New directions have been added to facebook group
    4. Treasurer, John Hjersman – In Writing – Bank Balance $668.93,
      PayPal 539.54, No cash on hand Total $1208.47
    5. Affiliate Representative, John Hjersman – In writing
    6. Education Director, Molly Foutch – No report
    7. Outreach Director, Judy Darcy – In writing, Attended events,
      talked to Lance about Aldo, talked to Aldo about website.
      Nathan is not receiving Voice calls.
      Chrystina volunteered to inquire about St. Patrick’s Day Parade, still have no update.
      Three Tanner Gun Shows comingin July, September and December.
      Colorado Gun Collectors Show September 18-19. Tables are $150
      each.
      Motion: Judy, We spend a maximum of $85 each for July
      30-Aug 1, September 24-26, December 10-12 for the
      Tanner Gun Show.
      Second: Nathan
      MSCU
      Motion: Judy,  We buy an outreach booth for Colorado Gun
      Collectors Show at a maximum of $75.
      Second: Nathan
      MSCU
      Festival of Lights Parade may or may not happen. Discussion about whether or not to participate. Nathan requesting to postpone discussion until July’s meeting so that Judy can bring more information.
      Motion: Judy,  Spend up to $150 for a booth at the Beers,
      Bonnets and Brews festival if we are able to find enough people to
      man the booth. Any additional cost must be approved by the Board
      via email vote.
      Motion: Judy
      Second: Nathan
      MSCU
      Juneteenth festival, June 19th. The rest of the Board agreed to postpone.
      El Paso County Fair – $100/day inside; outside with electric $130/week for 10′ table
      Motion: Judy,  Spend a maximum of $150 maximum for a booth El Paso County Fair. Any additional cost must be approved by the Board via email vote.
      Second: Nathan
      MSCU
      Pride Fest put on hold pending more information
      ComiCon put on hold pending more information
      Ice Cream social event – will walk through with postcards. Sesquicentennial Parade – on hold.
      Downtown Festival – on hold for email vote.
      Motion: Judy,  Have an email vote for cost of sesquicentennial parade and downtown festival.
      Second: Nathan
      MSCU
      4th of July event: Liberty in the Park
      Motion: Judy, Spend up to $50 on Declaration of Independence handouts.
      Second: Nathan
      MSCU

Secretary Crystina Page left at 4:00pm – Judy Darcy taking minutes for the remainder of the meeting

  1. Committee Reports
    1. Bylaws Committee, John Hjersman, Judy Darcy – Meeting June 15, 2021 @ Judy’s – John gets laptop back Monday
    2. Media Committee, vacant –
    3. Fundraising Committee Chair, John Hjersman –
    4. Manitou Springs Issues Liaison, vacant –
    5. Social Media Committee Chair, Judy Darcy – See Outreach Report
    6. Newsletter, vacant –
    7. IT Committee, vacant –
    8. Campaigns Committee, vacant –
    9. Policy Committee, Chris Houtchens, John Hjersman, Judy Darcy – NSTR
    10. Volunteer Coordinator, vacant –
  2. Unfinished Business
    1. Meetings
      06/05 – Board Meeting @ 2pm   @ Tilted
      06/15 – Bylaws Meeting @12:30 @ Judy’s
      06/17 – Per Chrystina some will not return calls. 3 families will come families of David Page & Josh Vigil will be speaking. The Police Accountability Board has been contacted & is invited to attend. DFIT (Deadly Force Investigation Team) officer has been invited to attend Crystina Unavailable to let us know what is happening for the 3rd Thursday meeting. Judy will remove topic from meetings until speakers are confirmed.
    2. Pending Board & Committee Appointments
      1. Nominate Greg Lauer as Interim Vice Chair: Nathan
        NCU
      2. John will get the Binder to Greg.
      3. Training 06/23/2021 Training at 6pm
      4. John will add Greg to chat.
        John will add to LPEPC Board Member Group
    3. Schedule Next Meetings
      1. Board Meetings
        2 Saturdays Before 3rd Thursday @ Tilted
      2. Member Monthly Meetings
        1. 3rd Thursday
          1. Topic/speaker for July –
          2. Topic/Speaker for August –
          3. Topic/Speaker for September –
        2. Locations – Tilted Kilt
    4. Phone Call Volunteers
      1. Committees
      2. Outreach
        1. Nathan & Judy will make calls
      3. Meeting attendance
  3. Unfinished Business
    1. Website, CRM, cloud, IT
      1. Aldo
      2. Judy will contact Aldo
    2. Parade
      1. 2021 – Money held over for 2021 parade
    3. Participation in Reopen activities
    4. Donate Button on Facebook
    5. Recruiting more people
    6. Outreach planning
      1. See Outreach Report
    7. Google Voice
      1. Judy will contact Lance
    8. Gift envelopes
      1. Crystina will check out
      2. No new information provided at this meeting
    9. Shutterfly Free Stuff
      1. Crystina will price shop
      2. No new information provided at this meeting
    10. Quiz changes
      1. John will send more
      2. Will post pics in LPEPC Board Members Group
    11. Call for Special Convention
      1. Finished Business – Special Convention not needed for Interim appointment
  4. New Business
    1. Sesquicentennial Parade
    2. See Outreach motion.
  5. Announcements
    1. Dues for 2021 are due to remain a contributing member and eligible for a Board Position. $25
  6. Discussion/Q&A Judy will send Minutes/Minutes notes to Crystina via email & LPEPC Board Member
  7. Adjourn: 4:23pm
Posted in Uncategorized | 2 Comments

Minutes – Board Meeting, June 2021

Draft Minutes submitted by Judy Darcy – Notes only, until Crystina Page’s departure at 4pm. This document was sent to Crystina for inclusion in the final Draft Minutes, but were not submitted in her copy.

EPCLPDG LogoMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, June 5, 2021
Time – 2:00pm
Location – Tilted Kilt

  1. Opening/Welcome/Introductions
    Board Members present: Nathan, John, Crystina, Judy (by phone)

    Others present: Greg Lauer
    Quorum

    Call to Order: 3:08
  2. Presentation and Adoption of Agenda
    Motion: N
    Second: J
    MSCU
  1. Minutes from April Meeting
    Motion: Judy Motion to set aside adopting April Minutes until July Board meeting. Crystina will present Minutes to the Board by 06/08/2021
    Second: Nathan
    MSCU
  2. Minutes from May Meeting
    Motion: Judy – Motion to set aside adopting April Minutes until July Board meeting. Crystina will present Minutes to the Board by 06/08/2021
    Second: Nathan
    MSCU
  1. Director/Officer Reports
    1. Chairman, Nathan Foutch – May – Convention, Named Treasurer of LPCO – Training with John
    2. Vice Chair, Ed Duffett – Resigned
    3. Secretary, Crystina Page – Requesting new training, New directions have been added to facebook group
    4. Treasurer, John Hjersman – In Writing
    5. Affiliate Representative, John Hjersman –
    6. Education Director, Molly Foutch –
    7. Outreach Director, Judy Darcy – (these notes do not include all the motions I made. I wrote those notes separately. Let me know if you want those.)

Secretary Crystina Page left at 4:00pm – Judy Darcy taking minutes for the remainder of the meeting

  1. Committee Reports
    1. Bylaws Committee, John Hjersman, Judy Darcy – Meeting June 15, 2021 @ Judy’s – John gets laptop back Monday
    2. Media Committee, vacant –
    3. Fundraising Committee Chair, John Hjersman –
    4. Manitou Springs Issues Liaison, vacant –
    5. Social Media Committee Chair, Judy Darcy – See Outreach Report
    6. Newsletter, vacant –
    7. IT Committee, vacant –
    8. Campaigns Committee, vacant –
    9. Policy Committee, Chris Houtchens, John Hjersman, Judy Darcy – NSTR
    10. Volunteer Coordinator, vacant –
  2. Unfinished Business
    1. Meetings
      06/05 – Board Meeting @ 2pm   @ Tilted
      06/15 – Bylaws Meeting @12:30 @ Judy’s
      06/17 – Per Chrystina some will not return calls. 3 families will come families of David Page & Josh Vigil will be speaking. The Police Accountability Board has been contacted & is invited to attend. DFIT (Deadly Force Investigation Team) officer has been invited to attendCrystina Unavailable to let us know what is happening for the 3rd Thursday meeting. Judy will remove topic from meetings until speakers are confirmed. 
    2. Pending Board & Committee Appointments
      1. Nominate Greg Lauer as Interim Vice Chair: Nathan
        NCU
      2. John will get the Binder to Greg.
      3. Training 06/23/2021 Training at 6pm
      4. John will add greg to chat.
        John will add to LPEPC Board Member Group
    3. Schedule Next Meetings
      1. Board Meetings
        2 Saturdays Before 3rd Thursday @ Tilted
      2. Member Monthly Meetings
        1. 3rd Thursday
          1. Topic/speaker for July –
          2. Topic/Speaker for August –
          3. Topic/Speaker for September –
        2. Locations – Tilted Kilt
  1. Phone Call Volunteers
    1. Committees
    2. Outreach
      1. Nathan & Judy will make calls
    3. Meeting attendance
  2. Unfinished Business
    1. Website, CRM, cloud, IT
      1. Aldo
      2. Judy will contact Aldo
    1. Parade
      1. 2021 – Money held over for 2021 parade
    2. Participation in Reopen activities
    3. Donate Button on Facebook
    4. Recruiting more people
    5. Outreach planning
      1. See Outreach Report
    6. Google Voice
    7.             Judy will contact Lance
    8. Gift envelopes
      1. Crystina will check out
      2. No new information provided at this meeting
    9. Shutterfly Free Stuff
      1. Crystina will price shop
      2. No new information provided at this meeting
    10. Quiz changes
      1. John will send more
      2. Will post pics in LPEPC Board Members Group
    11. Call for Special Convention
      1. Finished Business – Special Convention not needed for Interim appointment
  1. New Business
  1. Sesquicentennial Parade
    1. See Outreach motion.
  2. Announcements
    1. Dues for 2021 are due to remain a contributing member and eligible for a Board Position. $25
  3. Discussion/Q&A Judy will send Minutes/Minutes notes to Crystina via email & LPEPC Board Member
  4. Adjourn: 4:23pm
Posted in Minutes, Uncategorized | Tagged , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , | 2 Comments

Minutes – Board Meeting, May 2021

EPCLPDG LogoMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, May 08, 2021
Time – 2:00PM
Location – The Tilted Kilt, 7061 Commerce Center Dr., Colorado Springs CO

  1. Opening/Welcome/Introductions
    Board Members Present: Nathan Foutch, John Hjersman, Judy Darcy, Crystina Page
    Others Present: Greg Lauer, Ken Cain, Justin Carpenter, Justin Carpenter Jr, Faith Mack
    Quorum: Yes
    Call to Order: 2:48 p.m.
    Mr. Lauer’s introduction. Currently serving as City Council; running for Mayor in November as an unaffiliated Libertarian
  2. Presentation and Adoption of Agenda:
    Motion: Nathan Foutch
    Second: John Hjersman
    MSCU
  3. Minutes from Previous meeting
    Motion: Judy Darcy motions to table approval of April 2021 Minutes until next meeting
    Second: John Hjersman
    MSCU
  4. Director/Officer Reports
    1. Chairman, Nathan Foutch – filled oout all paperwork for Manitou Springs. Had 110 people or so that seemed to be positive, 30 that were not. Has been going through the LPCO bylaws, and will try to be completed by Monday 1300.
    2. Vice Chair, Vacant (Holding report for resignation)
    3. Secretary, Crystina Page – Need passwords to website and laptop
    4. Treasurer, John Hjersman – $648.93 bank balance, $2 in undeposited contributions. $539.54 in PayPal, totaling $1190.47
    5. Outreach Director, Judy Darcy – In Writing: Voter rosters have not been updated in at least four months. Governor turned over control to counties.
      org – Need someone to answer google voice number. Nathan volunteered. Updated events on website. Lance Haverkamp and Aldo Delgado have been working on the cloud. Aldo will have repaired by end of week. Will let us know what the cost is and is aware of budget. Tanner Gun Show dates. Colorado Gun Collectors Show. Festival of Lights Display dates. 12th Annual Meadowgrass Music Festival. Beards, Bonnets and Brews Festival. Judy will find more info. Juneteeth Event. El Paso County Fair. Lantern Festival. Spring Spree 5K. Pridefest. Comicon. Summertime Ice Cream Social and Pie Baking. Liberty in the Park. UCCS Job Board. Book club.
      6,440 to 5,641??? to 6,765 for the last 3 months.
      Facebook threatening to unpublish. Reach was 275. Last month was 656. Engagement down to 34.
      May – Gun Laws
      June – Police Accountability
      Judy motion for future meetings at 1400. Nathan seconded. MC
      El Paso County Democrats facebook 3485 to 3493
      MeWe page – 81 members
      Needs Picture and About Me from Crystina
      Needs Speaker info to update events
      Discussion regarding awning / canopies
      Will work on editing pamphlets
    6. Education Director, Molly Foutch – Nothing to report
  5. Director/Committee Reports
    1. Bylaws Committee, John Hjersman, Judy Darcy – Bylaws clarified regarding expenditures and reimbursement. Bylaws Meeting Scheduled for Tuesday May 25 12 noon at Nathan’s house.
    2. Media Committee, vacant
    3. Social Media Coordinator, Judy Darcy – See Outreach Report
    4. Newsletter Editor, vacant
    5. Convention Committee, Lance Haverkamp – NSTR
    6. Campaigns Committee, vacant
    7. Education Committee, Molly Foutch – NSTR
    8. Policy Committee – Have not had meeting
    9. Fundraising Committee, vacant
    10. Affiliate Representative, John Hjersman – Posted report
    11. IT Committee, Judy
    12. Volunteer Coordinator, vacant
    13. Voter Registration Drive Committee Chairman – vacant
    14. Event Photographer, vacant
    15. Political Issues Liaisons,
      1. Manitou Springs,
      2. Colorado Springs
      3. El Paso County
      4. Fountain,
        Judy Nominates Greg Lauer
        No Second Necessary  Crystina second
        NCU
      5. Monument
  6. Unfinished Business
    1. Volunteer Training Scheduling
    2. City Council Visitors – Neighborhood districts suggested
    3. Upcoming Meetings
      5/20 – Monthly Meeting
      5/25 – Bylaws Meeting
      6/17 – Monthly meeting
    4. Pending Board & Committee Appointments
      1. EPC Political Issues Liaison – vacant
      2. Colorado Springs Political Issues Liaison – vacant
      3. Volunteer Coordinator – vacant –
      4. Campaigns Committee Chair – vacant
      5. Voter Registration Drive Chair – vacant
      6. Fundraising Committee Chair – vacant
      7. Media Committee, vacant
      8. IT Committee, vacant
      9. Meeting Host – vacant
      10. Event Photographer – vacant
      11. Phone Call Volunteers
    5. Website, CRM, cloud, IT
      1. Results of Judy’s contact with Aldo, See Outreach Report
      2. Results of Judy’s contact with Lance about cloud, education email password, chair email, See Outreach Report
    6. Donate Button on Facebook
    7. Recruiting more people
    8. Phone calls between meetings
    9. Outreach planning
  7. New Business
    1. Google Voice
    2. Gift envelopes
  8. Announcements
  9. Discussion/Q&A
  10. Adjourn 4:42pm
Posted in Minutes | Tagged , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , | Leave a comment

Minutes – Board Meeting, April 2021

EPCLPDG LogoMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, April 10, 2021
Time – 2:00PM
Location – The Tilted Kilt, 7061 Commerce Center Dr., Colorado Springs CO

Opening/Welcome/Introductions
Board Members Present: Nathan Foutch, John Hjersman, Judy Darcy, Ed Duffett, Molly Foutch, Crystina Page
Others Present: Daryl Kuiper
Quorum: Yes
Call to Order: 2:58 p.m.

  1. Presentation and Adoption of Agenda: as amended
    Motion: Judy Darcy
    Second: Ed Duffett
    MSCU
  2. Minutes from Previous meeting
    Motion: Judy Darcy
    Second: Ed Duffett
    MSCU
  3. Director/Officer Reports
    1. Chairman, Nathan Foutch – Libertarian vs. Liberal ideals; Will be remaining in Colorado due to political envirnment, Will be running for City Council in Manitou
    2. Vice Chair, Ed Duffett – Huge turnout, event went well. Got feedback from attending candidates regarding event. 99% positive. Ed did send thank you notes out to the candidates. RK Gun show was also a success. All positive feedback except for one misinformed soul.
    3. Secretary, Crystina Page – Need passwords, login info, etc. No action taken this month.
    4. Treasurer, John Hjersman – For the first time we have a subscriber, donating since February 2021 at $5 per month. He has not been to a meeting. $713.93 in bank, $509.43 in paypal. Total $1223.36. Purchased two rolling carts. $30 / $80. Motion made by Judy and seconded by Ed to reimburse John for $110. Carried unanimously.
    5. Affiliate Representative, John Hjersman – State convention will see proposed changes to bylaws and platform. Report In writing.
    6. Education Director, Molly Foutch – No report
    7. Outreach Director, Judy Darcy – In writing – Attended four events. Talked to Lance and Aldo. Secretary training. Google voice issues. (6557 / 6765) 98 new people listed in rolls. Message from Facebook re: restricting and potentially unpublishing. Reach down 55% to 655 people. Need topics for May and June. El Paso County Republicans page shut down. Motioned to pay $1.99 / mo for MeWe. Seconded by John. Report in writing. CU
  4. Committee Reports
    1. Bylaws Committee, John Hjersman, Judy Darcy – John reqs meeting for Bylaws.
    2. Media Committee, vacant –
    3. Fundraising Committee Chair, John Hjersman – No report
    4. Manitou Springs Issues Liaison, vacant –
    5. Social Media Committee Chair, Judy Darcy – See above.
    6. Newsletter, vacant –
    7. IT Committee, vacant –
    8. Campaigns Committee, vacant –
    9. Policy Committee, Chris Houtchens, John Hjersman, Judy Darcy – No report
    10. Volunteer Coordinator, vacant –
  5. Unfinished Business
    1. 04/10 – Board Meeting
    2. 04/15 – Monthly Meeting
    3. 04/16-18 – Tanner Gun Show
    4. May meeting – gun laws – Crystina will reach out to Paul Paradis to ask for speaker.
    5. June meeting – bbq / fundraiser
    6. Pending Board & Committee Appointments
      1. EPC Political Issues Liaison – vacant
      2. Colorado Springs Political Issues Liaison – vacant
      3. Volunteer Coordinator – vacant –
      4. Campaigns Committee Chair – vacant
      5. Voter Registration Drive Chair – vacant
      6. Fundraising Committee Chair – vacant
      7. Media Committee, vacant
      8. IT Committee, vacant
      9. Meeting Host – vacant
      10. Event Photographer – vacant
    7. Postcard Mailing
    8. Postage budget already approved John and Judy will find postcards
    9. Phone Call Volunteers
    10. Website, CRM, cloud, IT
      1. Judy contact Aldo
      2. Judy contact Lance about cloud, Aldo, secretary email password, education email password, chair email
    11. Parade 2020 – Money held over for 2021, Will be readdressed in January 2022.
    12. Participation in Reopen activities
      1. Polis reneged.
      2. Unknown activities pending
      3. Monument
    13. Donate Button on Facebook
    14. Recruiting more people
      1. Phone calls between meetings
    15. Outreach planning
      1. RK Gunshow wrapup – 24 new contacts, 2 lost volunteers due to mask mandate, $20ish
    16. Election 2021
      1. Election Results – Ed Duffett will email councilmen and invite to 3rd Thursday meeting.
  6. New Business
    1. Tanner Gun Show April 16-18
      1. Booth Fee – $85
        1. Ed Duffett Motioned, Nathan Foutch seconded, UC
  7. Announcements
    1. Dues for 2021 are due to remain a Contributing Member & eligible for Board position.
    2. May Board Meeting to be held at Tilted Kilt.
  8. Discussion/Q&A
  9. Adjourn – Crystina Page Motion to adjourn 4:32pm

 

Posted in Minutes | Tagged , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , | 2 Comments

Minutes – Board Meeting, September, 2021

EPCLPDG Logo Draft MINUTES – Incomplete

Meeting – Libertarian Party of El Paso County Board of Directors Meeting & Special Convention
Date – Saturday, September 4, 2021
Time – 2:00pm
Location – Tilted Kilt

  1. Opening/Welcome/Introductions
    Board Members present: John Hjersman, Crystina Page, Judy Darcy, Steve Darnell

    Others present: Ken Cain
    Quorum – Yes

    Call to Order: 2: 47pm
  2. Presentation and Adoption of Agenda
    Motion: Adopt as Amended Judy
    Second: Crystina
    MSCU
  3. Minutes from April Meeting
    Motion: Judy Motion to set aside until October to allow them to be posted to LPEPC.org
    Second: John
    MSCU
  4. Minutes from May Meeting
    Motion: Judy Motion to set aside until October to allow them to be posted to LPEPC.org
    Second: Nathan
    MSCU
  5. Minutes from June Meeting
    Motion: Judy Motion to set aside until October to allow them to be posted to LPEPC.org
    Second: Nathan
    MSCU
  6. Minutes from August Meeting

Motion: Judy Motion to adopt as presented.

Second: John

 

  1. Minutes from Annual Convention

Motion: Judy Motion to set aside until 2022 Annual Convention

Second: John

 

  1. Election
    1. Chairman
      1. Chris Houtchins – states will be in name only, and will assign duties in lieu of acting – 4
      2. Judy Darcy – does not want the nomination – 0
  • None of the above – 0
  1. Abstaining – 1
  1. Vice Chairman – leaving vacant
  2. Other Appointments

 

  1. Director/Officer Reports
    1. Chairman, Absent – No Report.
    2. Interim Vice Chair, Absent – No Report
    3. Secretary, Crystina Page – Went to Impacted Families March on Washington
    4. Treasurer, John Hjersman – In Writing
    5. Affiliate Representative, John Hjersman – In Writing
    6. Education Director, Steve Darnell – Speaking to Veteran Sheepdogs of America, may come to member meeting to speak
    7. Outreach Director, Judy Darcy – In writing
  2. Committee Reports
    1. Bylaws Committee, John Hjersman, Judy Darcy – Meeting today, copies of proposed changes available in writing
    2. Media Committee, vacant –
    3. Fundraising Committee Chair, John Hjersman – No Report
    4. Manitou Springs Issues Liaison, vacant –
    5. Social Media Committee Chair, Judy Darcy – See Outreach report
    6. Newsletter, vacant –
    7. IT Committee, vacant –
    8. Campaigns Committee, vacant –
    9. Policy Committee, Chris Houtchens, John Hjersman, Judy Darcy – No Report
    10. Volunteer Coordinator, vacant –
  3. Unfinished Business
    1. Meetings
      09/04 Board Meeting 2:00pm at Tilted Kilt
      09/16 – Monthly Meeting 6:00pm at Tilted Kilt
    2. Pending Board & Committee Appointments
      1. As needed
    3. Schedule Next Meetings
      1. Board Meetings
        10/09 – 2:00pm at Tilted Kilt
        11/06 – 2:00pm at Tilted Kilt
        12/04 – 2:00pm at Tilted Kilt
      2. Third Thursday Monthly Member Meetings
        09/16 – 6:00pm at Tilted Kilt
        10/21 – 6:00pm at Tilted Kilt
        11/18 – 6:00pm at Tilted Kilt
        12/11 – 6:00pm at Tilted Kilt

 

  1. Phone Call Volunteers
    1. Committees
    2. Outreach
      1. Judy will make calls- Volunteers?
  • Meeting attendance
  1. Website, CRM, cloud, IT
    1. Aldo
    2. Judy will contact Aldo again
  2. Parade
    1. 2021 – Money held over for 2021 parade
  3. Participation in Reopen activities?
    1. September 18 anti-mandates
  4. Donate Button on Facebook
  5. Recruiting more people
  6. Outreach planning
    1. See Outreach Report
  7. Gift envelopes
    1. Crystina reports – .08 each (no vote)
  8. Shutterfly Free Stuff
    1. Crystina will price shop
  9. Merchandise
    1. Old Merchandise – Volunteer Shirts, bumper stickers
    2. New Merch – books, keytags, cds, coffee cups, lapel pins, tumblers, pens
  • Crystina will create LPEPC Merch group
  1. New Business
    1. Social Media
    2. Crystina raised concerns regarding transparency and accountability in the Board chat. Due to subsequent discussion, resigned as secretary.

 

End of Secretary Report 09/04/2021

Secretary left before meeting adjourned. Minutes incomplete. Minutes were taken and given to the Secretary. She did not include them in the draft of her Minutes.

Posted in Minutes | Tagged , , , , , , , , , , , , , , , , , , , , , , , , , , , , | 2 Comments

Precinct Captain

 

Precinct Captain

 

LPEPC Staff Liaison Chair

Terms of Office 1 year term; renewable at Annual Convention.

Committee Makeup
The Precinct Captain shall consist of at least one Contributing Member.

Mission Statement
The Precinct Captain is in charge of overseeing Party activities for their precinct.
The Precinct Captain shall be familiar with the activities of the Party; coordinate with the Board, Outreach Director, Campaign Committee Chair, and VRD Committee Chair; and shall report to the Board of Directors.

Reporting
The Precinct Captain makes reports monthly at the Board of Directors meeting as needed, after which it reports to the membership at the Annual Convention.

Committee Meetings
One in‐person meeting per year at Annual Meeting; any Special Convention;  Board Meetings as needed; Monthly Member meetings as needed.

Estimated Time Commitment
Precinct Captain: 12+ hours per year

Qualifications/ Responsibilities
Precinct Captain:

  • The Precinct Captain should have understanding of the Libertarian Party Platform and have an excellent familiarity with the structure of LPEPC.
  • The Precinct Captain will work with VRD Committee Chair in order to coordinate voter registration drives.
  • The Precinct Captain will work with Volunteer Coordinator in order to advertise that volunteers are needed so that events are properly staffed.
  • The Precinct Captain will work with Outreach Director to make sure precinct members are aware of outreach events.
  • The Precinct Captain shall lead Get Out The Vote efforts in their precinct.
  • The Precinct Captain will work with Campaign Committee Chair to advertise Affiliate and campaign coordinated events.
  • The Precinct Captain will be in charge of distributing Party literature, promoting the Party, and addressing voter concerns as needed.
  • The Precinct Captain shall keep a list of Libertarian voters in their precinct with contact information, and shall update CiviCRM as needed.
  • The Precinct Captain shall keep a Continuity Binder.

 

Posted in Uncategorized | Leave a comment

Social Media

 

Social Media Coordinator

 

LPEPC Staff Liaison Outreach Director

Terms of Office 1‐year term; renewable at Annual Convention.

Committee Makeup
The Social Media Coordinator shall consist of at least one Contributing Member.

Mission Statement
The Social Media Coordinator is in charge of electronic media for Party activities.
The Social Media Coordinator shall be familiar with the activities of the Party; coordinate with the Board, Outreach Director, Campaign Committee Chair, and VRD Committee Chair; keep all electronic media up to date; and shall make a yearly report to the Board of Directors.

Reporting
The Social Media Coordinator makes reports monthly at the Board of Directors meeting, after which it reports to the membership at the Annual Convention.

Committee Meetings
One in‐person meeting per year at Annual Meeting; any Special Convention;  Board Meetings; Monthly Member meetings.

Estimated Time Commitment
Social Media Coordinator: 60+ hours per year 

Qualifications/ Responsibilities
Social Media Coordinator: The Social Media Coordinator should have understanding of the Libertarian Party Platform and have an excellent familiarity with the structure of LPEPC.
The Social Media Coordinator will have exceptional knowledge of electronic communications. Coordination with VRD Committee Chair in order to advertise voter registration drives online.

Coordination with Volunteer Coordinator in order to advertise that volunteers are needed so that events are properly staffed.
Coordination with Outreach Director to make sure events are advertised.

Coordination with Campaign Committee Chair to advertise campaign events.

Posted in Uncategorized | Leave a comment