MINUTES
Meeting ? Board of Directors Meeting
Date ? Saturday, November 16, 2013
Time ? 1:30 PM
Location ? Palmer Park Village Inn
- Opening/Welcome/Introductions
- Called to order 1:33 p.m.
- Board Members present:
- Lance Haverkamp (Chair)
- Tracie McCray (Treasurer)
- Judy Darcy (Secretary)
- Scott Allen (Director-at-Large/Education)
- This constitutes a quorum
- Paotie Dawson, Mike Seebeck, Brianne Clark, John Hjersman, Michael Candray, & Susan? Quilleash-Nelson also present.
- Presentation and Adoption of Agenda
- Addition of Letter I under New Business ? Expense Reimbursement
- Motion:? To adopt the Agenda as amended.? (MSCU)
- Addition of Letter I under New Business ? Expense Reimbursement
- Minutes from Previous Meeting
- Motion:? To adopt the Minutes of the previous Board meetings as presented.? (MSCU)
- Director and Officer Reports
- Lance Haverkamp, Chair ? emphasized reaching out to candidates, especially potential candidate for US Senate seat held by Mark Udall (Dallas Brooks)
- Tim Campbell, Vice Chair ? report submitted in writing
- Judy Darcy, Secretary ? report submitted in writing
- Tracie McCray, Treasurer ? report submitted in writing
- Scott Allen, Director of Education ? report submitted in writing
- Committee Reports
- Bylaws Committee Chair, Mike Seebeck ? extra carriage return found in bylaws, corrected.
- Manitou Springs Issues Liaison, Paotie Dawson ? report submitted in writing ? emphasized possible petitioning re: paid parking
- Voter Registration Drive Committee Chair, Tina Blea
- Platform Committee Chair, Mike Seebeck formally accepted position
- Finance Committee, Judy Darcy ? concurred with Treasurer?s Report
- ?Unfinished Business
- Council and Commissioner Voting Records/Open Seats ? tabled to when Randy is present.
- Affiliate Structure and Liability ? LPEPC is incorporated with the State of Colorado (11/01/2013).? Tracie and Lance are working on the necessary insurance.
- To Do/Committee Tasks ? Judy reported on tasks and organization in VolunteerSpot
- Events Calendar
- 11/21 ? Topic = Economics.? Announce voter registration as LP if anyone is considering running for office.
- 12/07 ? LPEPC Board of Directors Meeting
- 12/11 ? LP Birthday ? History of LP
- 12/19 ? LPEPC Holiday Party and Candidate Announcements
- 01/11 ? LPEPC Board of Directors Meeting
- 01/16 ? Topic = Candidates?
- 02/15 ? LPEPC Board of Directors Meeting
- 02/20 ? Topic = Upcoming LPEPC Elections and LPCO Convention
- 03/15 ? LPEPC Board of Directors Meeting & 2nd Annual Convention
- 03/20 ? Topic = Taxes
- 03/28-03/30 ? LPCO State Convention
- Outreach materials will be ordered ? tshirts and invite? cards.
- LNCC County Development and Enhancement Program ? reviewed goals, monthly and weekly conference calls
- Discussed website rewrites and edits ? Judy is soliciting for writers.? If interested, contact Judy
- Position Description/Continuity Binders ? position descriptions are turned in, keep working on continuity binders.
- Committee and Director Appointments
- Brianne Riley ? LPEPC Volunteer Coordinator
- Mike Seebeck ? Platform Committee Chair
- Still Needed ? Social Media, Director of Outreach, Campaigns Chair, Fundraising Committee Chair, El Paso County Issues Liaison, Colorado Springs Issue Liaison, Convention Committee Chair, and Photographer
- ?New Business
- 11/23 LPCO 4th Quarter Strategy Session ? no LPEPC reps are able to attend
- 12/11 LP Birthday
- Motion:? To purchase a sheet cake for the LP Birthday.? (MSCU)
- T-shirts ? were ordered, better deal found
- Motion:? To return blank shirts and order printed shirts with vendor?s guarantee of quality of logo application.? (MSCU)
- 1st 6 Week Community Outreach Rotation ? Judy spoke about both the Bob Telmosse Foundation and Crossfire Ministries.
- Motion:? To work with the Bob Telmosse Foundation through December and then with Crossfire Ministries Jan 1-Feb 15.? (MSCU)
- Buy new voter data
- Motion:? To buy new voter data.? (MSCU)
- Quarterly or Monthly Newsletter ? Judy reported for Mariana on deadline of 12/01 for first LPEPC newsletter
- Election Judge Training ? Tracie will find out dates after the 1st of the year.
- Ideas for Family Friendly Social Nights ? Simpich, Bowling Night, Films
- Expense Reimbursement ? General discussion about expense reimbursement.? Bylaws are currently enough guidance for expense reimbursement.
- Motion:? To reimburse Tracie over three months for expenses incurred during recall election.? (MSCU)
- ?Announcements
- ?Discussion/Q&A
- Date/Time of next meeting
- Motion:? To hold 12/07 Board of Directors Meeting at the Village Inn at 1430 Harrison.? (MSCU)
- Date/Time of next meeting
- ?Motion to Adjourn (MSCU)
- Meeting adjourned at 4:03 p.m.