Agenda – Board Meeting, June 2014

LPEPC logo glow torchAGENDA

Meeting ? Libertarian Party of El Paso County Board of Directors Meeting
Date ? Saturday, June 14, 2014
Time ? 1:30 PM
Location ? Village Inn, 535 Garden of the Gods Road

  1. Opening/Welcome/Introductions
  2. Presentation and Adoption of Agenda
  3. Minutes from Previous meeting
  4. Director/Officer Reports
    1. Chair, Norman Dawson ?
    2. Secretary,?Susan Quilleash-Nelson ?
    3. Treasurer,?Ingrid Somer ?
    4. Affiliate Representative, Tracie McCray ? Submitted in writing
    5. Director-at-Large-Education, Lance Haverkamp ?
    6. Director-at-Large-Outreach,?Judy Darcy ? Submitted in writing
  5. Committee Reports
    1. Bylaws Committee, Mike Seebeck – NSTR
    2. Finance Committee, Judy Darcy
    3. Manitou Springs Issues Liaison, Norman Dawson ?
    4. Newsletter, Mariana Wagner ? See Newsletter
  6. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      06/14 ? Board Meeting
      06/19 ? June Member Meeting ? Water Rights
      06/21 ? Freedom Family Bowling Day
      06/27 ? Liberty Book Club
      07/11 ? Liberty Book Club
      07/12 ? Board Meeting
      07/17 ? July Member Meeting ? Equality ? Government out of our House?
      07/19 ? Freedom Family Bowling Day???
      07/25 ? Liberty Book Club
      08/08 ? Liberty Book Club
      08/16 ? Board Meeting
      08/21 ? August Meeting
      08/23 ? Freedom Family Bowling Day???
      08/22 ? Liberty Book Club
    2. Pending Board & Committee Appointments
      1. Vice Chair
      2. Treasurer
      3. Volunteer Coordinator
      4. Voter Registration Drive Chair
      5. Platform Committee Chair ? required by LPCO
      6. Political Issues Liaisons
      7. Fundraising Committee Chair
      8. Campaign Committee Chair
      9. Convention Committee Chair
      10. Meeting Host
      11. Event Photographer
    3. LNCC County Development and Enhancement Program
      1. Fundraising (how?)
        Budget needed
      2. Community Action (Crossfire plans?)
        Volunteer Coordinator needed
      3. Social Events (Names to include Liberty or Libertarian ? LNCC Branding)
      4. Policy Forums
      5. Outline of Goals
      6. LNCC/CDEP files have been sent to each Board Member.
      7. CDEP Training for New Board Members.
        1. Held June 7, 2014
        2. Anyone not in attendance is responsible to read & follow CDEP manual.
    4. Position Descriptions / Continuity Binder
      1. Binders without a person in that position go to the Secretary for storage.
      2. Continue to develop.
        1. Handouts from Tracie ? Robert?s Rules
        2. See Bylaws
    5. Webhosting
      1. Site moved to new host
      2. Email issues solved.
        1. Make sure you are receiving your email
        2. Report issues to Lance
    6. CRM Plugin to Website Purchase/Server Space/Domains
      1. CIVICRM from after moving to new Host.
        Waiting on Evan
    7. Robocalling Schedule
      1. Account set up
      2. Call recorded for Bowling
      3. Call goes out beginning date?
    8. Postcard Mailing
      1. Art Complete
      2. 5000 cards ordered
        1. Total cost?
      3. $40 label budget approved
      4. Postage budget.
        Decision on when to send cards deferred to June.
    9. “We Believe” statement
      1. Magically Appeared
      2. Volunteer needed to combine statements received from volunteers to a single ?We Believe? statement.
    10. Meeting Planning
      1. Branding & Message must be approved and within guidelines for LNCC CDEP.
      2. Meetings must be planned ahead to have time for these approvals.
      3. Meetings that do not meet standards will be posted as a Crasher event.
      4. Meeting Hosts to complete form a month prior to meeting.
    11. Board Communication Policy
      1. Facebook chat ?New Board Chat”
        1. Name changed to 2014 LPEPC Board
      2. Answer email within 72 hours
    12. Google Voice phone problems
      1. Changes by Google will result in cost to continue similar phone service.
      2. Phone is now voice mail.
      3. New service to be determined after budget.
      4. Other new issues?
    13. Budget
      Tracie will complete when changeover complete.

      1. Phone
      2. Posters
      3. Robocalling
      4. PO Box
      5. Mailing
      6. Handouts
      7. Banner
    14. Treasurer change over complete?
    15. City Council Calendar
      1. Volunteer Needed
    16. County Commissioner Candidates
      1. Volunteer Needed
    17. Community Events
      1. Deferred until budget complete
    18. Emergency Board Meeting held June 7, 2014
      1. Board Members present: Norman Dawson, Lance Haverkamp, Tracie McCray, Judy Darcy. Susan Quilleash-Nelson ? Absent. This constitutes a quorum.
      2. Ingrid officially resigned.
      3. Tracie appointed Interim Treasurer.
  7. New Business
    1. Officer Photos?
    2. Volunteer Training
  8. Announcements
    1. Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
    2. June Meeting to be held, as usual, the Saturday before the 3rd Thursday. June 14, 2014 at the same location.
  9. Discussion/Q&A
  10. Adjourn

 

 

 

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