MINUTES
Meeting ? Libertarian Party of El Paso County Board of Directors Meeting
Date ? Saturday, May 10, 2014
Time ? 1:30 PM
Location ? Village Inn, 535 Garden of the Gods Road
- Opening/Welcome/Introductions
Call to Order: 1:36pm
Board Members Present: Norman Dawson, Susan Quilleash-Nelson, Tracie McCray, Lance Haverkamp, Judy Darcy
Members Present: Randy Schneider
Others Present: Michael Schlierf
This constitutes a quorum.
- Presentation and Adoption of Agenda
MSCU as Presented
Motion: Tracie McCray
Second: Judy Darcy
- Minutes from Previous meeting
Defer acceptance to June Meeting
Motion: Susan Quilleash
Second: Tracie McCray
- Director/Officer Reports
- Chair, Norman Dawson ? Submitted in writing ? Discussion: Issues, Visibility of the Party, Attend City Council Meeting May 13, 2014, Social Meetings
- Secretary,?Susan Quilleash-Nelson ? Submitted in writing.
- Treasurer,?Ingrid Somer ? Submitted in writing.
- Affiliate Representative, Tracie McCray ? Submitted in writing.
- Director-at-Large-Education, Lance Haverkamp ? Submitted in writing ? Discussion: Meeting topics
- Director-at-Large-Outreach, Judy Darcy ? Submitted in writing ? Discussion: Meeting Planning requirements .
- Committee Reports
- Bylaws Committee, Mike Seebeck – NSTR
- Finance Committee Chair, Tracie McCray ?Working with Ingrid on transition
RECESS TO EXECUTIVE SESSION: 2:17pm
RECONVEINED: 2:30pm
MSCU: Give Ingrid the option to resign and appoint Tracie as Interim Treasurer
Motion: Susan Quilleash-Nelson
Second: Lance Haverkamp - Manitou Springs Issues Liaison, Norman Dawson ? Submitted in writing.
- Newsletter, Mariana Wagner – See Newsletter
- Unfinished Business
- Affiliate Structure and Liability (LLC) Insurance
- No insurance found yet
- Non-profit 527
MSC: Disband Insurance Committee
Motion: Tracie McCray
Second: Judy Darcy
Carried: 4-1 .
- Events Calendar (topics/dates/education and social)
05/10 ? Board Meeting
05/15 ? May Member Meeting ? Open Space
05/17 ? LPAC Adopt a Road ? Party Crasher
05/23 ? Liberty Book Club
06/13 ? Liberty Book Club
06/14 ? Board Meeting
06/19 ? June Member Meeting ? Equality ? Government out of our House?
06/27 ? Liberty Book Club
07/11 ? Liberty Book Club
07/12 ? Board Meeting
07/17 ? July Member Meeting ? Water Rights - LNCC County Development and Enhancement Program
- Fundraising (how?)
Budget needed - Community Action (Crossfire plans?)
Volunteer Coordinator needed - Social Events (Names to include Liberty or Libertarian ? LNCC Branding)
- Policy Forums
- Outline of goals
- LNCC/CDEP files have been sent to each Board Member.
MSCU: CDEP Training for New Board Members.
Motion: Judy Darcy
Second: Tracie McCray
Scheduled June 7, 2014 at Noon. Lance?s. Board Members have address.
- Fundraising (how?)
- Position Descriptions / Continuity Binder
- Binders without a person in that position go to the Secretary for storage.
- Continue to develop.
- Handouts from Tracie ? Robert?s Rules
- See Bylaws
- Pending Board & Committee Appointments
- Vice Chair
- Volunteer Coordinator
- Voter Registration Drive Chair
- Platform Committee Chair ? required by LPCO
- Political Issues Liaisons
- Fundraising Committee Chair
- Campaign Committee Chair
- Convention Committee Chair
- Meeting Host
- Event Photographer
- Webhosting
Move to new host delayed until after May meeting.
Site will be down approximately May 20th.
Delete unneeded email to bring files to usable sizes.
- CRM Plugin to Website Purchase/Server Space/Domains
- $35 plan unavailable. $50 plan with A2 hosting works.
- Purchased?
- Time of changeover?
- CIVICRM from after moving to new Host.
Waiting on Evan
- Robocalling Schedule
- Account set up
- $20 budget
MSCU: Authorize payment up to $40 for May call.
Motion: Tracie McCray
Second: Judy Darcy - Lance will set up call
- Postcard Mailing
- Lance to do art
- $110 for a 2500 count and $150 for a 5000 count.
MSCU: Purchase 5000 cards at $150
Motion: Judy Darcy
Second: Susan Quilleash-Nelson
MSC: Purchase $40 in labels.
Motion: Judy Darcy
Second: Tracie McCray
Carried: 4-1 - Postage Budget
Decision on when to send cards deferred to June.
- “We Believe” statement
- Magically Appeared
- Volunteer needed to combine statements received from volunteers to a single ?We Believe? statement.
- Meeting Planning
- Branding & Message must be approved and within guidelines for LNCC CDEP.
- Meetings must be planned ahead to have time for these approvals.
- Meetings that do not meet standards will be posted as a Crasher event.
- Meeting Hosts to complete form a month prior to meeting.
- Board Communication Policy
- Facebook chat ?New Board Chat”
- Answer email within 72 hours
- Google Voice phone problems
- Changes by Google will result in cost to continue similar phone service.
- Phone is now voice mail.
- New service to be determined after budget.
- Treasure to develop budget with input from Board.
Tracie will complete when changeover complete.
- Phone
- Posters
- Robocalling
- PO Box
- Mailing
- Handouts
- Tech meeting needed?
- Tech meeting at Susan Quilleash-Nelson’s house (address to be distributed to attendees) April 26, 2014, 1:30pm
- About me for web page
- Ingrid, pending resignation
- Treasurer change over complete?
- Tracie & Ingrid are still working to complete this.
- Affiliate Structure and Liability (LLC) Insurance
- New Business
- City Council Calendar
- County Commissioner Candidates
- Juneteenth 2014
- $150 cost before 06/01/2014, $200 after.
- Additional cost: Handouts
- Not in the budget
- Community Events.
- Deferred until budget complete.
- Announcements
- Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
- June Meeting to be held, as usual, the Saturday before the 3rd Thursday. June 14, 2014 at the same location.
- Discussion/Q&A
- Adjourn:?3:48pm
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