Draft MINUTES
Annual Convention Meeting
Date ? Saturday, January 19, 2019
Time ? 11:00 AM
Location ? Haverkamp home
13520 New Discovery Road
Colorado Springs, CO 80908
- Opening/Welcome/Introductions
Call to Order: 12:15pm - Roll Call/Quorum Check
Board Members present:Chris Houtchens, Lexi Buschmann, John Hjersman
Other Members present: Eric Muma, Daryl Kuiper, Susan Quilleash, Lance Haverkamp, Judy Darcy- Credentials verified by John Hjersman
- Announcements
- If you are planning to run for an Officer position please check in with a current Board Member
- LPCO State Convention April 26 to 28th, 2019 at the Hotel Elegante in Colorado Springs, Colorado (2886 S Circle Dr, Colorado Springs, CO 80906).
- A meeting of the Bylaws Committee was held prior to start of Convention to streamline Proposals.
- Presentation and Adoption of Agenda
Adopt as Presented
Motion: Susan Quilleash
Second: Lexi Buschmann
MSCU - Minutes from Previous meeting
Discussion: Digital copy was unavailable for distribution prior to meeting.
Postpone to next Convention
Motion: Judy Darcy
Second: Lance Haverkamp
MSCU - Director/Officer Reports
- Chair, Chris Houtchens ? submitted in writing
- Vice-Chair, Lexi Buschmann – Learning to perform Secretary Duties.
- Secretary, vacant ?
- Treasurer, John Hjersman ? Submitted in writing
- Affiliate Representative, John Hjersman ?
LPCO Chair concerned that as many as possible attend Convention.
LPCO is changing to CiviCRM
- Committee Reports
- IT, Lance Haverkamp ? CRM updates & Cloud updates needed.
- Social Media Committee Chair, Judy Darcy ?
All interaction increasing except on Meetup.
James Grady assigned Twitter.
Paotie LinkedIn.
Mariana Instagram & Pintrest.
- LPEPC Member Mission Report ? Submitted in writing
- Discussion: Daryl Kuiper gave a description of Pillar Institute
- Pillar is a lifelong learning organization
- 60 classes per Trimester
- Opportunity to present Libertarian information
- www.pillarinstitute.com
- Discussion: Daryl Kuiper gave a description of Pillar Institute
- Campaigns Report
- Submitted in writing with Chair report
- Municipal:
- Colorado Springs:
Due Tuesday, January 22, 2018
Bylaws 9.3 applies to Non-partisan - Mayor
- Candidates
Juliette Parker
Daryl Kuiper
- Candidates
- Three Council at Large
- Some candidates
Bill Murray, Tom Strand, Tony Martinez, Tony Guierrella, Wayne WIlliams
- Some candidates
- Colorado Springs:
- Submitted in writing with Chair report
- Bylaws Proposals ? full documentation attached
- Proposal #1 ? 5.7 Old Wording
- Discussion regarding proposal 2 Competing
Motion to vote as presented
Motion: Susan Quilleash
Second: Lexi Buschmann
MSCU
- Discussion regarding proposal 2 Competing
- Proposal #2 ? 5.7 Board Eligibility
- Discussion Proposed changes needed to match changes of Proposal #1
Motion to amend to newly accepted version after vote on Proposal #1
Motion: Chris Houtchens
Second: Eric Muma
MSCU - Discussion simplify wording of proposal to more closely match intent of change (see bylaws report for exact wording)
Motion to approve as amended
Motion: John Hjersman
Second: Lexi Buschmann
MSC 6-2 Judy Darcy & Susan Quilleash opposed
- Discussion Proposed changes needed to match changes of Proposal #1
- Proposal #3 ? 8.1.5 and 8.1.4 Conventions
- Discussion Out of order. Reverse
Motion to approve as presented
Motion: Eric Muma
Second: Daryl Kuiper
MSCU
- Discussion Out of order. Reverse
- Proposal #4 ? 5.2.2 Clarify vote recording process for votes between meetings
- Discussion Correct grammar
Motion to approve as amended
Motion: Susan Quilleash
Second: John Hjersman
MSCU
- Discussion Correct grammar
- Proposal #5 ? 5.2.2 Email voting wording
- Discussion amend to update with approved changes on Proposal #4
Motion to approve as amended
Motion: Susan Quilleash
Second: Eric Muma
MSCU
- Discussion amend to update with approved changes on Proposal #4
- Proposals #6 & #7 (two sections of the bylaws that were on a similar topic) ? #7 5.1 Resolve confusion over which Directors are on the Board of Directors and which aren?t, #8 5.2 Resolve confusion over which Directors are on the Board of Directors and which aren?t
- Discussion #7 & #8 These changes move these decisions from a matter of Policy to a matter of law.
Motion accept 5.1 as presented
Motion: Judy Darcy
Second: Susan Quilleash
MSFU
Motion to approve 5.2 as presented
Motion: Susan Quilleash
Second: Judy Darcy
MSFU
- Discussion #7 & #8 These changes move these decisions from a matter of Policy to a matter of law.
- Proposal #8 ? Who gets elected and who gets appointed
- Discussion: What is the difference between an officer & a Board of Directors? Directors may be put up for election by the Officers, but also may be appointed by the Board. Officers are Chair, Vice-Chair, Secretary, and Treasurer
Motion to approve as presented
Motion: Judy Darcy
Second: Susan Quilleash
MSCU
- Discussion: What is the difference between an officer & a Board of Directors? Directors may be put up for election by the Officers, but also may be appointed by the Board. Officers are Chair, Vice-Chair, Secretary, and Treasurer
- Proposal #9 ? Succession of vacant Chair
- Discussion Wording is imprecise. Does not specify what will happen at the next meeting.
Motion to approve as amended
Motion: Judy Darcy
Second: Lexi Buschmann
MSCU
- Discussion Wording is imprecise. Does not specify what will happen at the next meeting.
- Proposal #1 ? 5.7 Old Wording
- Recess: called by Chair, Chris Houtchens in order to research LPCO Bylaws prior to #10 2:28pm
- Call to Order: 2:38pm
- Roll Call/Quorum Check
Board Members present:Chris Houtchens, Lexi Buschmann, John Hjersman
Other Members present: Eric Muma, Susan Quilleash, Lance Haverkamp, Judy Darcy
Quorum retained - Bylaws Proposals resumed
- Proposal #10 ? Keeping quorum with LPCO BoD involved
- Discussion Although LPCO Bylaws have been amended this would be good to change in order to prevent any issues if the subject comes up again. Suggested that a new bylaw should be written, by a future bylaws committee, to prevent any extraneous parties from voting themselves as ex-officio Board Members .
Motion to approve as presented
Motion: John Hjersman
Second: Chris Houtchens
MSCU
- Discussion Although LPCO Bylaws have been amended this would be good to change in order to prevent any issues if the subject comes up again. Suggested that a new bylaw should be written, by a future bylaws committee, to prevent any extraneous parties from voting themselves as ex-officio Board Members .
- Proposal #11 ? Dues
- Discussion Wording is misleading and requires contact of every registered Libertarian voter in El Paso County. Adding one word corrects.
Motion to approve as presented
Motion: Susan Quilleash
Second: Lexi Buschmann
MSCU
- Discussion Wording is misleading and requires contact of every registered Libertarian voter in El Paso County. Adding one word corrects.
- Proposal #12 ? NOTA
- Discussion Concept was misunderstood in the proposition. One word was changed in favor of more liberty for the members.
Motion to approve as amended
Motion: Judy Darcy
Second: Chris Houtchens
MSCU
- Discussion Concept was misunderstood in the proposition. One word was changed in favor of more liberty for the members.
- Proposal #13 ? Appointees to the Board should be Contributing Members
- Discussion Relates to Proposal #1 & #2. Amend to updated approved changes, then add requested verbiage.
Motion to approve as amended
Motion: Judy Darcy
Second: Chris Houtchens
MSCU
- Discussion Relates to Proposal #1 & #2. Amend to updated approved changes, then add requested verbiage.
- Proposal #14 ? Who calls the meetings?
- Discussion If this is law then it conflicts with other exceptions & leaves no discretion to the Board when calling meetings.
Motion to approve as presented
Motion: Judy Darcy
Second: Chris Houtchens
MSFU
- Discussion If this is law then it conflicts with other exceptions & leaves no discretion to the Board when calling meetings.
- Proposal #15 ? Change duties of the Chair
- Discussion Specify which meetings the Chair should conduct. Remove one word to increase liberty of the Board.
Motion to approve as amended
Motion: Eric Muma
Second: Susan Quilleash
MSCU
- Discussion Specify which meetings the Chair should conduct. Remove one word to increase liberty of the Board.
- Proposal #10 ? Keeping quorum with LPCO BoD involved
- Platform Proposals
- No new proposals
- Election of Officers
- Chair
- Nominations: Chris Houtchens & Lexi Buschmann
- Votes:
Chris Houtchens – 5
Lexi Buschmann – 2 - Result: Chair: Chris Houtchens
- Vice-Chair
- Nominations: Eric Muma, Lexi Buschmann, Chris Houtchens
- Votes:
Eric Muma- 1
Lexi Buschmann – 5
Chris Houtchens – 2 - Result: Vice-Chair: Lexi Buschmann
- Secretary
- Nomination Eric Muma
- Votes
Eric Muma – 7 - Result: Secretary: Eric Muma
- Treasurer
- Nomination: John Hjersman
- Votes:
John Hjersman – 7 - Result: Treasurer: John Hjersman
- Chair
- Announcement of next meetings and state convention
- Upon approval of the Board the following will be the schedule of upcoming meetings
- 3rd Thursdays at Fargo’s
- State Convention April 26 to 28th, 2019 at the Hotel Elegante in Colorado Springs, Colorado
- Board Meetings 2nd Sunday at American Tire Exchange
- Annual Convention tentative date January 18, 2020
- Upon approval of the Board the following will be the schedule of upcoming meetings
- Adjourn 3:39pm
Submitted by Judy Darcy for approval by the Board 01/22/2019