Minutes – Annual Convention Meeting – January 2019

LPEPC logo glow torchDraft MINUTES

Annual Convention Meeting
Date – Saturday, January 19, 2019
Time – 11:00 AM
Location – Haverkamp home
13520 New Discovery Road
Colorado Springs, CO 80908

  1. Opening/Welcome/Introductions
    Call to Order:
    12:15pm
  2. Roll Call/Quorum Check
    Board Members present:
    Chris Houtchens, Lexi Buschmann, John Hjersman
    Other Members present:
    Eric Muma, Daryl Kuiper, Susan Quilleash, Lance Haverkamp, Judy Darcy

    1. Credentials verified by John Hjersman
  3. Announcements
    1. If you are planning to run for an Officer position please check in with a current Board Member
    2. LPCO State Convention April 26 to 28th, 2019 at the Hotel Elegante in Colorado Springs, Colorado (2886 S Circle Dr, Colorado Springs, CO 80906).
    3. A meeting of the Bylaws Committee was held prior to start of Convention to streamline Proposals.
  4. Presentation and Adoption of Agenda
    Adopt as Presented
    Motion:
    Susan Quilleash
    Second: Lexi Buschmann
    MSCU
  5. Minutes from Previous meeting
    Discussion: Digital copy was unavailable for distribution prior to meeting.
    Postpone to next Convention
    Motion: Judy Darcy
    Second: Lance Haverkamp
    MSCU
  6. Director/Officer Reports
    1. Chair, Chris Houtchens – submitted in writing
    2. Vice-Chair, Lexi Buschmann – Learning to perform Secretary Duties.
    3. Secretary, vacant –
    4. Treasurer, John Hjersman – Submitted in writing
    5. Affiliate Representative, John Hjersman –
      LPCO Chair concerned that as many as possible attend Convention.
      LPCO is changing to CiviCRM
  7. Committee Reports
    1. IT, Lance Haverkamp – CRM updates & Cloud updates needed.
    2. Social Media Committee Chair, Judy Darcy –
      All interaction increasing except on Meetup.
      James Grady assigned Twitter.
      Paotie LinkedIn.
      Mariana Instagram & Pintrest.
  8. LPEPC Member Mission Report – Submitted in writing
    1. Discussion: Daryl Kuiper gave a description of Pillar Institute
      1. Pillar is a lifelong learning organization
      2. 60 classes per Trimester
      3. Opportunity to present Libertarian information
      4. www.pillarinstitute.com
  9. Campaigns Report
    1. Submitted in writing with Chair report
    2. Municipal:
      1. Colorado Springs:
        Due Tuesday, January 22, 2018
        Bylaws 9.3 applies to Non-partisan
      2. Mayor
        1. Candidates
          Juliette Parker
          Daryl Kuiper
      3. Three Council at Large
        1. Some candidates
          Bill Murray, Tom Strand, Tony Martinez, Tony Guierrella, Wayne WIlliams
  10. Bylaws Proposals – full documentation attached
    1. Proposal #1 – 5.7 Old Wording
      1. Discussion regarding proposal 2 Competing
        Motion to vote as presented
        Motion: Susan Quilleash
        Second: Lexi Buschmann
        MSCU
    2. Proposal #2 – 5.7 Board Eligibility
      1. Discussion Proposed changes needed to match changes of Proposal #1
        Motion to amend to newly accepted version after vote on Proposal #1
        Motion: Chris Houtchens
        Second: Eric Muma
        MSCU
      2. Discussion simplify wording of proposal to more closely match intent of change (see bylaws report for exact wording)
        Motion to approve as amended
        Motion: John Hjersman
        Second: Lexi Buschmann
        MSC 6-2 Judy Darcy & Susan Quilleash opposed
    3. Proposal #3 – 8.1.5 and 8.1.4 Conventions
      1. Discussion Out of order. Reverse
        Motion to approve as presented
        Motion: Eric Muma
        Second: Daryl Kuiper
        MSCU
    4. Proposal #4 – 5.2.2 Clarify vote recording process for votes between meetings
      1. Discussion Correct grammar
        Motion to approve as amended
        Motion: Susan Quilleash
        Second: John Hjersman
        MSCU
    5. Proposal #5 – 5.2.2 Email voting wording
      1. Discussion amend to update with approved changes on Proposal #4
        Motion to approve as amended
        Motion: Susan Quilleash
        Second: Eric Muma
        MSCU
    6. Proposals #6 & #7 (two sections of the bylaws that were on a similar topic) – #7 5.1 Resolve confusion over which Directors are on the Board of Directors and which aren’t, #8 5.2 Resolve confusion over which Directors are on the Board of Directors and which aren’t
      1. Discussion #7 & #8 These changes move these decisions from a matter of Policy to a matter of law.
        Motion accept 5.1 as presented
        Motion: Judy Darcy
        Second: Susan Quilleash
        MSFU
        Motion to approve 5.2 as presented
        Motion: Susan Quilleash
        Second: Judy Darcy
        MSFU
    7. Proposal #8 – Who gets elected and who gets appointed
      1. Discussion: What is the difference between an officer & a Board of Directors? Directors may be put up for election by the Officers, but also may be appointed by the Board. Officers are Chair, Vice-Chair, Secretary, and Treasurer
        Motion to approve as presented
        Motion: Judy Darcy
        Second: Susan Quilleash
        MSCU
    8. Proposal #9 – Succession of vacant Chair
      1. Discussion Wording is imprecise. Does not specify what will happen at the next meeting.
        Motion to approve as amended
        Motion: Judy Darcy
        Second: Lexi Buschmann
        MSCU
  11. Recess: called by Chair, Chris Houtchens in order to research LPCO Bylaws prior to #10 2:28pm
  12. Call to Order: 2:38pm
  13. Roll Call/Quorum Check
    Board Members present:
    Chris Houtchens, Lexi Buschmann, John Hjersman
    Other Members present:
    Eric Muma, Susan Quilleash, Lance Haverkamp, Judy Darcy
    Quorum retained
  14. Bylaws Proposals resumed
    1. Proposal #10 – Keeping quorum with LPCO BoD involved
      1. Discussion Although LPCO Bylaws have been amended this would be good to change in order to prevent any issues if the subject comes up again. Suggested that a new bylaw should be written, by a future bylaws committee, to prevent any extraneous parties from voting themselves as ex-officio Board Members .
        Motion to approve as presented
        Motion: John Hjersman
        Second: Chris Houtchens
        MSCU
    2. Proposal #11 – Dues
      1. Discussion Wording is misleading and requires contact of every registered Libertarian voter in El Paso County. Adding one word corrects.
        Motion to approve as presented
        Motion: Susan Quilleash
        Second: Lexi Buschmann
        MSCU
    3. Proposal #12 – NOTA
      1. Discussion Concept was misunderstood in the proposition. One word was changed in favor of more liberty for the members.
        Motion to approve as amended
        Motion: Judy Darcy
        Second: Chris Houtchens
        MSCU
    4. Proposal #13 – Appointees to the Board should be Contributing Members
      1. Discussion Relates to Proposal #1 & #2. Amend to updated approved changes, then add requested verbiage.
        Motion to approve as amended
        Motion: Judy Darcy
        Second: Chris Houtchens
        MSCU
    5. Proposal #14 – Who calls the meetings?
      1. Discussion If this is law then it conflicts with other exceptions & leaves no discretion to the Board when calling meetings.
        Motion to approve as presented
        Motion: Judy Darcy
        Second: Chris Houtchens
        MSFU
    6. Proposal #15 – Change duties of the Chair
      1. Discussion Specify which meetings the Chair should conduct. Remove one word to increase liberty of the Board.
        Motion to approve as amended
        Motion: Eric Muma
        Second: Susan Quilleash
        MSCU
  15. Platform Proposals
    1. No new proposals
  16. Election of Officers
    1. Chair
      1. Nominations: Chris Houtchens & Lexi Buschmann
      2. Votes:
        Chris Houtchens – 5
        Lexi Buschmann – 2
      3. Result: Chair: Chris Houtchens
    2. Vice-Chair
      1. Nominations: Eric Muma, Lexi Buschmann, Chris Houtchens
      2. Votes:
        Eric Muma- 1
        Lexi Buschmann – 5
        Chris Houtchens – 2
      3. Result: Vice-Chair: Lexi Buschmann
    3. Secretary
      1. Nomination Eric Muma
      2. Votes
        Eric Muma – 7
      3. Result: Secretary: Eric Muma
    4. Treasurer
      1. Nomination: John Hjersman
      2. Votes:
        John Hjersman – 7
      3. Result: Treasurer: John Hjersman
  17. Announcement of next meetings and state convention
    1. Upon approval of the Board the following will be the schedule of upcoming meetings
      1. 3rd Thursdays at Fargo’s
      2. State Convention April 26 to 28th, 2019 at the Hotel Elegante in Colorado Springs, Colorado
      3. Board Meetings 2nd Sunday at American Tire Exchange
      4. Annual Convention tentative date January 18, 2020
  18. Adjourn 3:39pm

Submitted by Judy Darcy for approval by the Board 01/22/2019

This entry was posted in By laws, Minutes and tagged , , , , , , , , , , , , , , , , , , , , , , , , , , , , . Bookmark the permalink.

Leave a Reply