MINUTES
Meeting ? Libertarian Party of El Paso County Board of Directors Meeting
Date ? Saturday, November 12, 2016
Time ? 10:00 am
Location ? Epicentral, 415 N. Tejon Street, Colorado Springs, CO 80903
- Opening/Welcome/Introductions
Call to Order by Chair Chris Houtchens at 10:07am
Board Members Present: Chris Houtchens, John Hjersman, Amy Lunde-Provines, Judy Darcy, Gordon Beacon. There are currently 5 Board Members, all are present.
This constitutes a Quorum.
Others present: Matt Smith, Wayne Harlos - Presentation and Adoption of Agenda
Motion to Adopt Agenda as Modified: Motion: Judy, Second: John MSCU - Minutes from Previous meeting
Motion to approve minutes from October 15.? Motion: Judy, Second: John MSCU - Director/Officer Reports
- Chair, Chris Houtchens ? Verbal, gave state of party: election results, spoke about?events (gun show, election night party at Antlers).? Spoke with media?(Independent, Gazette) on election night.? El Paso had highest turnout for Gary Johnson.
- Vice Chair,? ? vacant
- Secretary, Amy Lunde-Provines ? Verbal, lamented web hosting problems
- Treasurer, John Hjersman ? Written, three days late on TRACER reporting
- Affiliate Representative, John Hjersman ? Written
- Director-at-Large-Education, Gordon Beacon ? Verbal, , Dennis , book review; Kathleen Chandler, local boards
- Director-at-Large-Outreach, Judy Darcy ? Verbal, did outreach training, gun show, entered information.? Wants budget for outreach ? plan for new business next meeting.
- Committee Reports
- Bylaws Committee, Mike Seebeck ? No report
- Platform Committee, Mike Seebeck ? No report
- Finance Committee Chair,? ? vacant
- Manitou Springs Issues Liaison, Norman “Paotie” Dawson ? No report
- Social Media Committee Chair, Judy Darcy ? See previous report
- Convention Committee Chair,?Lance Haverkamp ? No Report
- Newsletter, Mariana Wagner ? See Newsletter
- IT Coordinator ? Matthew Smith ? Verbal, Started work on website. Google Hangouts for Remote Meetings.
- Volunteer Coordinator, Cathy Smith ? No Report
- Graphics Design, Amy Lunde-Provines ? Nothing to report
- Unfinished Business
- Events Calendar (topics/dates/education and social)
11/12 ? Board Meeting
11/17 ? Monthly Meeting
11/28 ? December Board Meeting (changed from 12/3)
12/11 ? LPEPC Birthday ? speaker about Bob Telmosse
12/16 ? Bob Telmosse Christmas Giveaway ? need volunteers
01/14/2017 ? Board & Annual Meeting ? Tilted Kilt; mention elections prior - Pending Board & Committee Appointments
- Vice Chair ? vacant
- EPC Political Issues Liaison ? vacant
- Colorado Springs Political Issues Liaison ? vacant
- Policy Committee Chair ? vacant
- Minutes Committee Chair ? vacant
- Agenda Committee Chair ? vacant
- Campaigns Committee Chair ? vacant
- Voter Registration Drive Chair ? vacant
- Fundraising Committee Chair ? vacant
- Meeting Host ? vacant
- Event Photographer ? vacant
- Postcard Mailing
- Art Complete – Lance
- 5000 cards to be ordered
- Labels purchased
- Postage budget $102 per month approved 10/15/2016
- T-Shirts
- Art Complete – Lance
- 30 shirts ordered ? up in the air
- Total cost ? $300.00
- Printed only on the front
- John Hjersman still waiting to hear from company
- Community Events
- Judy has huge list
- Volunteer Training
- CRM training
- Cathy Smith and Amy Lunde-Provines
- Position Training
- Cathy Smith and Amy Lunde-Provines
- Outreach Training
- Completed 10/22
- CRM training
- Compile information for missing Minutes from previous Secretary.
- John will head that up with assistance from Judy & Amy
- Website updates
- Matt Smith is heading that up
- Events Calendar (topics/dates/education and social)
- New Business
- Post General Election Education Followup
- Recap to happen at 11/28 meeting
- Gordon wants to make education bigger part at meetings
- Website issues
- Move to 11/28 meeting
- Cloud issues
- Move to 11/28 meeting
- December Board meeting date change to 11/28
- location ? Epicentral 6pm
- Policy committee
- creation of
- First meeting occurred 10/24
- Goal to record history of LPEPC
- ?members
- Chris Houtchens accepted nomination for Chair NCU
- Other members: Judy Darcy, Tim Richardson, Amy Lunde-Provines, Gordon Beacon, John Hjersman
- creation of
- CRM entries
- pledge vs donation ? discussed and clarified as to which should be used and why.
- Email vs facebook for types of communication ? refer to policy committee
- YouTube Channel
- Tim ? refer to policy committee
- Other Meetings
- Bowling ? next two months, need solid date
- Book club ? Matt will coordinate
- Phone call volunteers
- Post General Election Education Followup
- Announcements
- Dues for 2016 are due to remain a Contributing Member & eligible for Board position.
- December Board Meeting to be held Monday, November 28, 2016 at 6pm at Epicentral.
- Discussion/Q&A
- Topics for Monthly Meetings ? 3 months out.
- Jeff Orrok with LXVI for email service
- Motion for a maximum $500 IT budget (email and web) Motion: Judy, Second: John MSCU
- Adjourn MCU 12:11Submitted by: Amy Lunde-Provines for approval at the next Board Meeting
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