DRAFT MINUTES
Meeting ? Libertarian Party of El Paso County Board of Directors Meeting
Date ? Monday, November 28, 2016
Time ? 6:00pm
Location ? Epicentral, 415 N. Tejon Street, Colorado Springs, CO 80903
- Opening/Welcome/Introductions
Call to Order by Chris Houtchens at 6:23pm
Board Members Present:
John Hjersmen, Gordon Beacon, Chris Houtchens, Judy Darcy, Amy Lunde-Provines
This constitutes a Quorum
Others Present: Tom LaFauce, Matt Smith - Presentation and Adoption of Agenda
Motion to Adopt Agenda as Amended:
Motion – Judy, Second – Gordon MSCU - Minutes from Previous meeting
Motion to Approve Minutes of November:
Motion – Judy, Second – Chris Houtchens MCSU - Appoint interim Vice Chair
- Director/Officer Reports
- Interim Chair, Chris Houtchens ? NSTR
- Vice Chair,? ? vacant
- Secretary, Amy Lunde-Provines ? Agenda, Minutes, created Graphic for Policy meeting.
- Treasurer, John Hjersman ? Balance $1491.86, dropped fine to $50 from $150
- Affiliate Representative, John Hjersman ? attended Election Symposium
- Director-at-Large-Education, Gordon Beacon ? Created report for 8.A., learning about Book Clubs, Education Activity
- Director-at-Large-Outreach, Judy Darcy ? Written, Budget moved to Policy Meeting
- Committee Reports
- Bylaws Committee, Mike Seebeck ? No report, Board discussion about Bylaws amendments for Convention.
- Platform Committee, Mike Seebeck ? No report
- Finance Committee Chair,? ? Vacant
- Manitou Springs Issues Liaison, Norman “Paotie” Dawson ? No report
- Social Media Committee Chair, Judy Darcy ? See previous report
- Newsletter, Mariana Wagner ? See Newsletter
- IT Coordinator, Matthew Smith ? A2 renewed email already – unlimited accounts, WordPress up & running, new service runs at least 10x faster, generate ssl for encryption, current total cost $12.50 per month, meeting with Lance
- Convention Committee Chair,?Lance Haverkamp ? NSTR
- Volunteer Coordinator, Cathy Smith ? No report
- Policy Committee Chair, Chris Houtchens ? Bylaws & Platform, Next meeting is December 5th.
- Graphics Design, Amy Lunde-Provines ? See previous report
- Unfinished Business
- Events Calendar (topics/dates/education and social)
11/28 ? Board Meeting
12/11 ? LPEPC Birthday
12/16 & 17 ? Bob Telmosse Christmas Giveaway
01/14/2017 ? Board & Annual Meeting - Pending Board & Committee Appointments
- Vice Chair ? vacant
Nominate Tom LaFauce to Vice Chair postion: Judy, Discussion Dues, wait until January. Nomination declined until January. - Finance Committee ? vacant
- EPC Political Issues Liaison ? vacant
- Colorado Springs Political Issues Liaison ? vacant
- Minutes Committee Chair ? vacant
- Agenda Committee Chair ? vacant
- Campaigns Committee Chair ? vacant
- Voter Registration Drive Chair ? vacant
- Fundraising Committee Chair ? vacant
- Meeting Host ? vacant
- Event Photographer ? vacant
- Vice Chair ? vacant
- Postcard Mailing
- Art Complete – Lance
- 5000 cards ordered
- Labels purchased
- Postage budget $102 per month approved 10/15/2016
- T-Shirts
- Art Complete – Lance
- 30 shirts ordered –
- Total cost – $300.00
- Shirts only printed one side
- John Hjersman to do followup
- Community Events
- Volunteer Training
- CRM training
- Cathy Smith
- Amy Lunde-Provines
- Position Training
- Amy Lunde-Provines
- Cathy Smith
- Outreach Training
- CRM training
- Compile information for missing Minutes from previous Secretaries.
- Website updates
- Collaborate Libertarian Leadership “Run for Office” page.
- Add links to external organizations
- Website & Cloud Issues
- Everything moved? Fixed?
- Other Meetings
- Bowling
- Book Club
- Phone Call Volunteers
- Events Calendar (topics/dates/education and social)
- New Business
- Post General Election Education Follow-up
Gordon presented report - New meeting space for Board and Member meetings
- Reimbursements
- City Council Elections
- vet candidates
- create questionnaire
- Post General Election Education Follow-up
- Announcements
- Dues for 2016 are due to remain a Contributing Member & eligible for Board position.
- January Board Meeting to be held Saturday, January 14, 2017 at 11am in conjunction with Annual Meeting at Tilted Kilt
- Discussion/Q&A
Motion to pay no more than $30 for Cake:
- Adjourn 8:22pm