Minutes – Board Meeting, June 2021

Draft Minutes submitted by Judy Darcy – Combination of Both Crystina & Judy Minutes.


Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – Saturday, June 5, 2021
Time – 2:00pm
Location – Tilted Kilt

  1. Opening/Welcome/Introductions
    Board Members present: Nathan Foutch, John Hjersman, Crystina Page, Judy Darcy (ill, present by phone)

    Others present: Greg Lauer

    Call to Order: 3:08
  2. Presentation and Adoption of Agenda with formatting (Crystina
    will fix by Mon 6/7) – formatting fixed by Judy Darcy June 2021 for the website
    Motion: John
    Second: Nathan
  3. Minutes from April Meeting
    Motion: Judy – Motion to set aside adopting April Minutes until July Board meeting. Crystina will present Minutes to the Board by 06/08/2021
    Second: Nathan
  4. Minutes from May Meeting
    Motion: Judy – Motion to set aside adopting April Minutes until July Board meeting. Crystina will present Minutes to the Board by 06/08/2021
    Second: Nathan
  1. Director/Officer Reports
    1. Chairman, Nathan Foutch – May – LPCO Convention, Named Treasurer of LPCO – Training with John. Has been focused on new duties and 6 hours of training.
    2. Vice Chair, Ed Duffett – Resigned
    3. Secretary, Crystina Page – Requesting new training, New directions have been added to facebook group
    4. Treasurer, John Hjersman – In Writing – Bank Balance $668.93,
      PayPal 539.54, No cash on hand Total $1208.47
    5. Affiliate Representative, John Hjersman – In writing
    6. Education Director, Molly Foutch – No report
    7. Outreach Director, Judy Darcy – In writing, Attended events,
      talked to Lance about Aldo, talked to Aldo about website.
      Nathan is not receiving Voice calls.
      Chrystina volunteered to inquire about St. Patrick’s Day Parade, still have no update.
      Three Tanner Gun Shows comingin July, September and December.
      Colorado Gun Collectors Show September 18-19. Tables are $150
      Motion: Judy, We spend a maximum of $85 each for July
      30-Aug 1, September 24-26, December 10-12 for the
      Tanner Gun Show.
      Second: Nathan
      Motion: Judy,  We buy an outreach booth for Colorado Gun
      Collectors Show at a maximum of $75.
      Second: Nathan
      Festival of Lights Parade may or may not happen. Discussion about whether or not to participate. Nathan requesting to postpone discussion until July’s meeting so that Judy can bring more information.
      Motion: Judy,  Spend up to $150 for a booth at the Beers,
      Bonnets and Brews festival if we are able to find enough people to
      man the booth. Any additional cost must be approved by the Board
      via email vote.
      Motion: Judy
      Second: Nathan
      Juneteenth festival, June 19th. The rest of the Board agreed to postpone.
      El Paso County Fair – $100/day inside; outside with electric $130/week for 10′ table
      Motion: Judy,  Spend a maximum of $150 maximum for a booth El Paso County Fair. Any additional cost must be approved by the Board via email vote.
      Second: Nathan
      Pride Fest put on hold pending more information
      ComiCon put on hold pending more information
      Ice Cream social event – will walk through with postcards. Sesquicentennial Parade – on hold.
      Downtown Festival – on hold for email vote.
      Motion: Judy,  Have an email vote for cost of sesquicentennial parade and downtown festival.
      Second: Nathan
      4th of July event: Liberty in the Park
      Motion: Judy, Spend up to $50 on Declaration of Independence handouts.
      Second: Nathan

Secretary Crystina Page left at 4:00pm – Judy Darcy taking minutes for the remainder of the meeting

  1. Committee Reports
    1. Bylaws Committee, John Hjersman, Judy Darcy – Meeting June 15, 2021 @ Judy’s – John gets laptop back Monday
    2. Media Committee, vacant –
    3. Fundraising Committee Chair, John Hjersman –
    4. Manitou Springs Issues Liaison, vacant –
    5. Social Media Committee Chair, Judy Darcy – See Outreach Report
    6. Newsletter, vacant –
    7. IT Committee, vacant –
    8. Campaigns Committee, vacant –
    9. Policy Committee, Chris Houtchens, John Hjersman, Judy Darcy – NSTR
    10. Volunteer Coordinator, vacant –
  2. Unfinished Business
    1. Meetings
      06/05 – Board Meeting @ 2pm   @ Tilted
      06/15 – Bylaws Meeting @12:30 @ Judy’s
      06/17 – Per Chrystina some will not return calls. 3 families will come families of David Page & Josh Vigil will be speaking. The Police Accountability Board has been contacted & is invited to attend. DFIT (Deadly Force Investigation Team) officer has been invited to attend Crystina Unavailable to let us know what is happening for the 3rd Thursday meeting. Judy will remove topic from meetings until speakers are confirmed.
    2. Pending Board & Committee Appointments
      1. Nominate Greg Lauer as Interim Vice Chair: Nathan
      2. John will get the Binder to Greg.
      3. Training 06/23/2021 Training at 6pm
      4. John will add Greg to chat.
        John will add to LPEPC Board Member Group
    3. Schedule Next Meetings
      1. Board Meetings
        2 Saturdays Before 3rd Thursday @ Tilted
      2. Member Monthly Meetings
        1. 3rd Thursday
          1. Topic/speaker for July –
          2. Topic/Speaker for August –
          3. Topic/Speaker for September –
        2. Locations – Tilted Kilt
    4. Phone Call Volunteers
      1. Committees
      2. Outreach
        1. Nathan & Judy will make calls
      3. Meeting attendance
  3. Unfinished Business
    1. Website, CRM, cloud, IT
      1. Aldo
      2. Judy will contact Aldo
    2. Parade
      1. 2021 – Money held over for 2021 parade
    3. Participation in Reopen activities
    4. Donate Button on Facebook
    5. Recruiting more people
    6. Outreach planning
      1. See Outreach Report
    7. Google Voice
      1. Judy will contact Lance
    8. Gift envelopes
      1. Crystina will check out
      2. No new information provided at this meeting
    9. Shutterfly Free Stuff
      1. Crystina will price shop
      2. No new information provided at this meeting
    10. Quiz changes
      1. John will send more
      2. Will post pics in LPEPC Board Members Group
    11. Call for Special Convention
      1. Finished Business – Special Convention not needed for Interim appointment
  4. New Business
    1. Sesquicentennial Parade
    2. See Outreach motion.
  5. Announcements
    1. Dues for 2021 are due to remain a contributing member and eligible for a Board Position. $25
  6. Discussion/Q&A Judy will send Minutes/Minutes notes to Crystina via email & LPEPC Board Member
  7. Adjourn: 4:23pm