Minutes – Board Meeting, January 2022

Draft Minutes submitted by Judy Darcy 01/08/2022

EPCLPDG LogoMINUTES

Meeting – Libertarian Party of El Paso County Board of Directors Meeting
Date – January 8, 2022
Time – 2PM
Location – The Tilted Kilt 7061 Commerce Center Dr

  1. Opening/Welcome/Introductions
    Board Members present: John Hjersman, Judy Darcy
    Others present: John Kaufman, Salvator Butitta, Joselyn & Matthew Butitta
    Quorum: Yes

    Call to Order: 2:28pm
  2. Presentation and Adoption of Agenda
    Motion: Judy as presented
    Second: John
    Motion, Second, Carried Unanimously (MSCU)
     

    1. Minutes from Previous meetings
      Minutes from April Meeting – compiled from information from Crystina Page Judy Darcy uploaded draft  & proposed amendment to website.
      Motion: Judy Adopt Proposed Amendment as amended to include last names
      Second: John
      MSCU
       

      Minutes from May Meeting – compiled from information from Crystina Page Judy Darcy uploaded draft  & proposed amendment to website.
      Motion: Judy Darcy motion to adopt the proposed amendment as amended.
      Second: John
      MSCU
      Minutes from June Meeting – compiled from information from Crystina Page Judy Darcy uploaded draft, part 1; draft, part 2  & proposed amendment to website.
      Motion: Judy Darcy motion to adopt the proposed amendment as amended.
      Second: John
      MSCU
      Minutes from September Meeting – incomplete minutes posted to website
      Motion: Judy set aside until notes can be found and hold an email vote before convention.
      Second: John
      MSCU

      Minutes from December Meeting
      Motion: Judy Adopt as presented
      Second: John
      MSCU

  3. Director/Officer Reports
    1. Acting Chair, Chris Houtchens – NSTR
    2. Vice Chair, –
    3. Secretary, –
    4. Treasurer, John Hjersman – In writing 2022-01-08 Treasurers Report – Bank balance: $165 PayPal Balance: $402.64 Cash: $144.50 Total: $710.64, Birthday Contributions $129 Moved from FranTech to CiviHosting at $180 per year
    5. Affiliate Representative, John Hjersman – In writing 2022-01-08 AR Report – LPCO Board Meetings at Independence Institute 2nd Monday. Outreach materials moved from Kevin’s, John on Style Committee, LPCO Secretary broke her arm, Treasurer affected by Louisville Fire – busy
    6. Director-at-Large-Outreach, Judy Darcy – In writing 2022-01 Outreach
      Motion: Judy Reimburse Expenses $45.85
      Second: John
      MSCU
  4. Committee Reports
    1. Bylaws Committee, John Hjersman – will have discussion after this meeting
    2. Finance Committee –
    3. Manitou Springs Issues Liaison, –
    4. Social Media Committee Chair, Judy Darcy – See Outreach
    5. Newsletter, –
    6. IT Coordinator –
  5. Unfinished Business
    1. Events Calendar (topics/dates/education and social)
      01/08 – Board Meeting
      01/20 – Monthly Meeting
      01/22 – Annual Convention / Board Meeting
    2. Convention
      1. High Prairie Library
      2. Laptops available?
        1. John will call, Judy will stop in at Rockrimmon
        2. Judy laptop
      3. Food
        1. John Kaufman will bring snacks from Sam’s Club
        2. TANSAAFL fundraiser
      4. Credentialing?
        1. Salvatore Butittig submitted in writing intention to run for Chairman via email board@lpepc.org
        2. www.govotecolorado.com
        3. Spreadsheet on the Computer
      5. Agenda
        1. Posted to website
    3. Return of Secretary Materials
      1. John gave Secretary bag to Judy.
    4. Pending Board & Committee Appointments
      1. Vice Chair -vacant
      2. Secretary -vacant
      3. EPC Political Issues Liaison – vacant
      4. Colorado Springs Political Issues Liaison – vacant
      5. Minutes Committee Chair – vacant
      6. Agenda Committee Chair – vacant
      7. Convention Committee Chair – vacant
      8. Volunteer Coordinator – vacant –
      9. Campaigns Committee Chair – vacant
      10. Voter Registration Drive Chair – vacant
      11. Fundraising Committee Chair – vacant
      12. Meeting Host – vacant
      13. Event Photographer – vacant
    5. Community Events
    6. Volunteer Training
    7. Compile information for missing Minutes from previous Secretary.
      1. See above links.
    8. Parade
      1. 2021 – Money held over for 2022 parade
    9. Google Voice
      1. John texted Chris
    10. T-Shirts
      1. Need new Volunteer T-Shirts
      2. budget $200 for new T-Shirts
      3. John will check in with Crystina
      4. Crystina can’t do it
      5. T-Shirt Prince cost increased.
      6. Leaving it to the New Board
    11. Website, CRM, cloud, IT
      1. Use CiviHosting for website Maximum expense $250 per year
        1. Lance paid $180
        2. Just happened a few days ago
  6. New Business
  7. Announcements
    1. Dues for 2022 are due to remain a Contributing Member & eligible for Board position.
  8. Discussion/Q&A
  9. Adjourn: 4:07pm
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